Lisa Williams WfIS Programme Manager 2 December 2010 Workforce Information Systems (WfIS) Pogramme Lisa Williams WfIS Programme Manager 2 December 2010

Establishment Control Workforce Information Systems (WfIS) Project The story so far…….. E-Expenses At-Learning OLM E-KSF Hierarchies Inconsistent Data Standards Establishment Control e-Forms E-Rostering CRB Occupational Health 3rd Party Interfacing

National Operational Board National User Group WfIS ROLES: Helen Thomas Dena Jones Lisa Williams Joe O’Brien: Understanding local ESR usage – Scoping Exercise & Site Visits R12 Impact – Preparation & Readiness Assessment of how each organisation aligns to McKesson’s best practice Common Incident Management – Remedy Access Reporting – Discoverer, Data Warehouse, i-View HOWIS – WfIS Site…

Project Initiation – 1 2 3 4 5 6 2. Baseline Assessment – ESR scoping document developed & analysed 4. Project milestones Defined 1 2 6. Implementation of National & Local Programme of Work Communication Roll out Review Progress 3 4 5 3. Projects Defined Data Standards Electronic Workforce solutions Workforce Development & Education 6 Baseline Assessment: Scoping Exercise ESR & other WF Systems useage Survey of OLM Final overview being completed 5. Project Plans Approved

E-Workforce Solutions Workforce Development About the WfIS Projects E-Workforce Solutions Web Expenses E-Rostering Electronic forms ESS & MSS NHS Jobs replacement system Establishment Control OH Module CRB Central Input & E-CRB Shared Services Define ESR data priorities Develop and implement data quality standards Develop and implement minimum data sets Develop common operating standard Data Standards OLM ‘Expansion pack’ E-Learning Statutory mandatory compliance Competence visibility KSF & e-KSF Standardisation of coding conventions Talent management Workforce Development Data Standards: Mandating data sets and definitions Develop and implement common operating framework for Workforce Information Working with IC and colleagues in England Data preparations for Interfacing e.g. NMC E-Workforce: Providing cost effective and enhanced service delivery through electronic workforce systems EG: O/H Interface – e-expenses Sharing best practice Workforce Development: 4 work streams identified OLM Statutory & Mandatory Minimum Standards (links with DSG) E-Learning KSF Interdependencies between workstreams (including shared services work)

So What … are our Data priorities? Phase I: Contract Types Pay Bill Census Data Quality Reports NMC Interface MDS 2011 and beyond: All Wales Common Operating Framework Data Validation Tool Contract Types: Bank; Fixed Term; Locums; Honorary – e.g. all Occupation Codes for Locums must be prefixed with ‘1’ Need to agree definitions across Wales what is classed as a Locum e.g 3month or less contract – over 3 months = Fixed Term Includes no record exceeding 1 WTE Pay Bill: Consistent recording of non-basic pay elements Allign current differentials between finance capture and calculation of FTE and that of WF Census Non-categorised records – 96 records repeatedly 2008 and 2009 Capture of Locum Staff – census excludes locum covering maternity and sickness to avoid double counting – NB no local knowledge in # extracted Validation all records noted as Medic DATA VALIDATION STRINGS: Job Role Occ Code Area of Work Use of Location Paygrade Payscale OLM Sickness Reason LONG TERM: Start with MSC – Modernising Scientific Careers – September 2011

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