Introduction to Grant Submission at MSU Nika Stoop, Ph.D. Grant Training Coordinator, Center for Faculty Excellence Micaela Young Pre-Award Specialist, Office of Sponsored Programs Introduction to Grant Submission at MSU Introduction: Nika - introduce Micaela and Elizabeth - CFE Membership – how credits work, benefits - Faculty Insight connection Ask the attendees to introduce themselves and their departments as well as describing how much grant writing experience they have. What was your impression of the process? What went well? What did you struggle with?

Overview of Today’s Session Objective: Introduce faculty who have not yet written a grant to the overall process and MSU procedures Overview of the Process Parts of a Proposal MSU Procedures and Services The goal of today is to introduce faculty to the overall grant writing process and point out some specific procedures for MSU.

Designing your Project Start with a great idea Designing your Project Writing your Proposal Putting it all together Explain the organization of the session A great grant (fundable grant) starts with a good scientific idea Submitting to the right opportunity, how you describe that idea and the pieces you put together to support the proposal makes it a fundable idea Today we are going to go over the process at a high level, talk about the MSU process and services to help you be successful at getting that grant with your good scientific idea

Framing Ask key questions Search current Awards Identify key words Identifying Where do people in your field get their funding? How much do they ask for? How many years? etc. Refining What does the Program Manager/Director think of your idea? Ask questions a reviewer would.

Finding the Right Funder Do your goals and the funding agencies’ goals align? Dates – Submission, Start Formats Review criteria PI restrictions Limited submissions Collaborators Cost Matching Budgets Who funds your type of research? Read the call for proposals carefully…

Review Criteria Relevance (20 points) Quality (20 points) Successful Proposal Adequate plan, team and budget Alignment with funder goals Novelty and soundness of the idea NSF What is the potential for the proposed activity to Advance knowledge and understanding within its own field or across different fields (Intellectual Merit); and Benefit society or advance desired societal outcomes (Broader Impacts)? To what extent do the proposed activities suggest and explore creative, original, or potentially transformative concepts? Is the plan for carrying out the proposed activities well-reasoned, well-organized, and based on a sound rationale? Does the plan incorporate a mechanism to assess success? How well qualified is the individual, team, or organization to conduct the proposed activities? Are there adequate resources? NIH Overall Impact Scientific Merit Significance Investigator(s) Innovation Approach Environment USDA We will use the evaluation criteria below to review applications submitted in response to this RFA: Relevance (20 points) Quality (20 points) Feasibility (40 points) Participation (20 points) DOE Scientific and/or technical merit of the project;  for example, the influence that the results might have on the direction, progress, and thinking in relevant scientific fields of research; the likelihood of achieving valuable results; and the scientific innovation and originality indicated in the proposed research. Appropriateness of the proposed method or approach; for example, the logic and feasibility of the research approaches and the soundness of the conduct of the research. Competency of the personnel and adequacy of proposed resources; and for example, the background, past performance, and potential of the investigator(s); and the research environment and facilities for performing the research. Reasonableness and appropriateness of the proposed budget.

Questions?

Designing your Project Logic Models

Designing your Project The objective is what we are aiming to achieve. The output is what we actually deliver. The outcome is what the business/ community/field gains from our output. Problem Project Impact

Designing your Project Writing Your Goals Designing your Project SMART Goals S – Specific M – Measurable A – Aggressive but Attainable R – Results-oriented T – Time-bound Or Specific Aims/Objectives Why, What, Who and How Research Questions setup your aims/objectives They are the “Why”

https://www.minutemovement.com/smart-goals/

Designing your Project Project Summary Designing your Project Overview What is the problem you are trying to solve? Why is it important to solve this problem? Proposal goals/objectives/questions/aims How will your proposal address the problem/gap? What are you going to do? How long will it take? How are you qualified to do the work? Impact What will happen if you succeed in solving the problem? Why is your approach unique? For NSF – how will you share your results with the greater community and involve students, often including underrepresented minorities.

Questions?

Parts of the Proposal Project Letter of Intent/Preproposal/Whitepaper Writing your Proposal Parts of the Proposal Project Letter of Intent/Preproposal/Whitepaper Abstract/Project Summary Project Description/Plan Prior Results/Preliminary Data References/bibliography Communication with Program Officer

Organizing the Project Plan Big picture  Aims Methods  Expected Results  Impact Future Directions

A Graphical Abstract is a single, concise, pictorial and visual summary of the main goals and outcomes of the proposal.

Parts of the Proposal Forms CVs/Biographical Sketches Current and Pending Support Collaborators (Conflict of Interest) Letters of Collaboration Budget, Narrative and Justification Biosketches “…personal statement part of the NIH biosketch is a great opportunity to additionally “market” your project.” – Morgan Giddings Biosketches of collaborators/consultants support the idea that they are qualified to conduct the proposal work They should be written with the proposal in mind. Their highly uniform format allow reviewers to easily compare qualifications.

Parts of the Proposal Supporting Docs Data Management/Resource Sharing Plans Facilities and Equipment Protections for Human Subjects Select Agent Research Authentication of Key Biological and/or Chemical Resources Letters of Support/Commitment Facilities Environment Institutional Commitment Facilities – Laboratories and offices Include equipment necessary to complete the work Core Facilities Consider getting a letter of collaboration if it isn’t something in your department

Questions?

Putting it All Together Project Description Project summary Budget and justification Biosketches/ CVs/ Collaborators Data management, Mentoring plans Graphics, figures, tables References Approvals (IRB, IACUC)

Putting it all together

MSU Network for Grant Support

Getting to the Finish Line Putting it all together 4 weeks before the deadline (or earlier!) Contact Pre-Award Office for help with putting your grant together Contact your Fiscal Manager for help with budgeting and coordinating timing for submission 1 week before the deadline Submit the ePCF with the final budget, budget justification and a draft summary of the grant 3 days before the deadline Submit the final grant package for review and submission Proposal Submission Deadlines In order to ensure that proposals are submitted in a timely, complete and accurate manner, starting August 1, 2016, all proposals and required documents will be submitted to the sponsor/agency no later than 72 hours (3 business days) prior to the posted deadline.  OSP personnel will typically have the ability to recall submitted materials should you decide that changes need to be made after the initial submission; however, it is the PI’s responsibility to plan ahead and determine the appropriate amount of time required in order to adhere to this policy.  It is recommended that you submit your proposal materials to the OSP with sufficient lead time to allow for processing and review of your proposal.

Electronic Proposal Clearance Form Putting it all together Provides institutional approval/clearance to move forward with a proposal Identifies additional factors/components of your proposal Institutional Review Boards (animals/human subjects), cost sharing, interdepartmental collaborations Feeds into the Activity Insight Database

Questions?

Important Links OSP Website: http://www.montana.edu/wwwvr/osp/index.html CFE Website http://www.montana.edu/facultyexcellence/ CFE Helpful Links http://www.montana.edu/facultyexcellence/research/helpfullinks.html OSP Info Sheet http://www.montana.edu/research/osp/documents/InfoSht.pdf OSP Forms http://www.montana.edu/research/osp/forms.html Grants.gov http://www.grants.gov/web/grants/home.html NIH Reporter / Federal Reporter NSF Award Search USDA Current Research Information System (CRIS) DOE Portfolio Analysis and Management System (PAMS) DOD Congressionally Directed Medical Research Programs Science and Engineering Indicators: https://nsf.gov/statistics/2016/nsb20161/#/ NIH Matchmaker