Cornerstone Human Resources and Payroll Project Overview

Background History Current State Future State The July 2013 integration of nine academic and clinical units from the University of Medicine and Dentistry of New Jersey (UMDNJ) into Rutgers University led to the creation of Rutgers Biomedical and Health Sciences (RBHS), and the integration of several central administrative units. This integration added 10,500 employees and 15 collective negotiating units to the Rutgers workforce. Current State Since the integration, Rutgers has maintained two separate human resource and payroll systems – Banner, for employees who joined from UMDNJ, and PeopleSoft, for employees who worked at Rutgers prior to the integration. Future State Migrate employees in Banner into the current PeopleSoft system.

What it means for employees The Change Journey Implement an interim solution by migrating employee records maintained in Banner to PeopleSoft Create more consistent experience for employees across the University Why change now? Analyze current state of data in Banner and mapping to PeopleSoft Focus on comprehensive testing throughout the project lifecycle Train administrators who will use the system via workshops and job aids Migrate data from Banner to PeopleSoft What is the path ahead ? Banner business administrators and department administrative staff will be supported through training sessions and workshops, and personal support during user acceptance training and after the October 2016 implementation Guides and job aids will be provided for ongoing training support What it means for employees

Preparing for the Future: Systems D J F M A S O N SIT / UAT / Payroll Parallel Training

Human Resources and Payroll: Transaction Flow Transaction Types Oracle Cloud Fusion Payroll Journal Entries Payroll Project Detail Time & Labor PeopleSoft HR and Payroll Employees Commitment Acctg/Payroll Time & Labor Benefits Data Warehouse General Ledger Balances Project Detail Payroll Detail Reporting

Managing Change Develop change and communications plan and toolkit Communicate new process mapping to Banner and key stakeholders Identify key stakeholders and determine available communication channels and preferences Evaluate change management effectiveness Assess Banner’s change readiness

Managing Communications Stakeholder Analysis Periodic Communications Change Impact Analysis Communication before and after Milestones Ongoing: Continue aligning stakeholders on overarching roadmap

UAT & On-Site Personal Support Our Training Approach Buddy System & Mentorship Training & Workshops UAT & On-Site Personal Support On Call Support Guides & Job Aids