Implementing EPP at UCLA Bill Propst Director, UCLA Purchasing UC/CSU/CCC Sustainability Conference 2008 August 1, 2008

AIA Continuing Education The UC Project Management Institute is a Registered Provider with The American Institute of Architects Continuing Education Systems. Credit earned on completion of this program will be reported to CES Records for AIA members. Certificates of Completion for non-AIA members are available upon request (emily.montan@ucop.edu). This program is registered with the AIA-CES for continuing professional education. As such, it does not include content that may be deemed or construed to be an approval or endorsement by the AIA of any material of construction or any method or manner of handling, using, distributing, or dealing in any material or product. Questions related to specific materials, methods and services will be addressed at the conclusion of this presentation.

Implementing EPP at UCLA Copy Paper – 30% PCW Recycled Content * UCLA environment – mandates are problematic * 25,000 faculty & staff * OfficeMax spend $9M FY08 * Pitched Product at Administrative Officer’s Meeting - Highlighted small (9%) premium over virgin stock - Polled for likelihood to take action * Article in Controller’s Newsletter * Article on Buying Portal * Worked with UCOP to equalize pricing for recycled * Results of somewhat passive campaign: +26% share

Implementing EPP at UCLA Copy Paper – 30% PCW Recycled Content * Obtained data from supplier on individual purchases of virgin stock and 30% recycled * Identified Departments, Requestors, and their Chief Administrative Officers * e-Mail Campaign to CAOs – Simple to Forward - Identify Requestors and SKUs purchased - Provide comparable desired SKUs - Request they direct staff to buy desired SKUs - Two series of emails: about 150 total * Targeted Campaign Results – +83% share

Implementing EPP at UCLA Copy Paper – 30% PCW Recycled Content * On-going activity: - Customers blame bad batches of paper on recycled aspect; - Older copy equipment experiencing more jamming - Mandate would have alienated these customers - Bring supplier’s paper expert to visit problem areas - Goal is to win over time and allow for some flexibility – 80/20, then 90/10, …

Implementing EPP at UCLA Desktop / Laptop Computers * UCLA Environment – primary vendor is reseller, includes Dell, HP, Gateway, Lenovo, etc. - Dell and HP dominate market share - Long-standing computer commodity team - 16+ standard configurations offer deeper discounts - 90% of purchases are standard configurations - Initial review of standard configurations showed - ENERGYSTAR© compliance and EPEAT™ Silver or Bronze, with one exception (we removed it)

Implementing EPP at UCLA Desktop / Laptop Computers * Now 9 UC Dell standard configurations * ENERGYSTAR© 4.0 (removed one configuration) * EPEAT™ bronze (removed one configuration) * Standard configurations either EPEAT™ Gold or Silver

Implementing EPP at UCLA Similarities and differences: * Choice – no hard mandate * Use of recycled paper and computer reseller strongly encouraged * Follow-up on “maverick spend” * Refer to President’s policy on Sustainability * Aim for 80%, then 90% utilization * Work behind the scenes with commodity team and standard configurations to present best values to campus

QUESTIONS? This concludes the American Institute of Architects Continuing Education Systems Program.