Project Web App at Cardiff Met Andy Bell 15/6/17

Agenda Context System Overview Challenges Benefits Lessons learnt Hands up – manage projects

Context Evolution of the Cardiff Met ‘Project Office’ into Business Improvement Services Development of a PM framework Multiple data sources Very difficult to collate reports/inform decision making Business case for software Sources – spreadsheets, word tables,

Project Web App Sharepoint-based (on prem, but available online) Collections of projects Schedule and resource management Data and documents Team management functionality (eg timesheets) is available Data = schedule, risks, ‘information’, benefits etc

Challenges Culture Technical ‘Heavyweight’ solution User adoption Planning Monitoring Technical User support SharePoint knowledge ‘Heavyweight’ solution User adoption

Benefits Single system Visibility Transparency Reporting Project information Resource availability Transparency Reporting One source Consistent data Configurability Readiness for programmes of change

Lessons Learnt Follow our own framework Perceptions of benefits vary Don’t build in a live system! Have defined release points Perceptions of benefits vary Process before system Trial morphed into ‘live’

Questions