Request for Proposals For Banking Services CMU-16-2554 November 10, 2016

Introductions Laura Glatt – Vice President of Finance and Administration Andy Rodriguez – Assistant VP of Auxiliary Services Joseph Taylor - Controller Suzanne Ellinwood – Purchasing Manager* Bryan Davis – Deputy Controller Anna Nichols – Deputy Controller Breanne Meier – University Center Director *Primary contact for all RFP correspondence

Schedule of Activities Sign-In Sheet A sign in sheet has been provided for all attendees to sign, audio participants not represented in person will be noted. Mandatory Pre-Bid Meeting – informal discussion forum Written inquiries, formal answer by addendum: Schedule of Activities RFP Issue Date, Advertisement November 3, 2016 Mandatory Pre-bid Meeting November 10, 11:00 a.m. Written Inquiries Due November 16, 2016, 11:00 a.m. Response to Written Inquiries November 18, 2016 Proposal Submission Deadline December 2, 2016, 11:00 a.m. Oral Presentations (if necessary) Week of January 9, 2017 (estimated) Notice of Award Late January/Early February 2017(estimated) Contract Issued February, 2017 (estimated)

Pre-Bid Purpose Banking Services Clarification of concerns with solicitation documents, scope of work, other details Pre-bid meeting objectives Prospective bidders’ opportunity to request clarifications in dialogue Clarify technical and procurement aspects of the solicitation documents University learns of concerns or deficiencies in the RFP documents Give bidders sufficient information to help submit a proposal that responds to the requirements

Three Distinct Components Statement of Work Three Distinct Components Meet University goals – Section 2 and Appendix C Enhancements General Business Banking ATM Student Banking and MavCard Program (Established Revenue) Campus Procurement and Travel Cards (Established Revenue) Excluded Accounts Trust Investments Merchant Services

Implementation Schedule Smooth transition by July 1st, 2017 – Appendix F Milestones General Banking Student Banking Procurement Card Begin on or about March 1st, 2017

Summary of Current Operations General Business Banking Overview Receipts Clearing Account Accounts Payable Imprest Account Vendor Imprest Account Payroll Imprest Account Appendix A – Account Activity Appendix B: Existing Processes and Detail Student Banking and MavCard Overview Procurement and Travel Card Overview E-payables solution

Evaluation Process Evaluation Process Determine short list of 3-4 highest scoring proposals Each criteria worth 10 points Criteria not weighted Best and Final Offer not guaranteed, submit your best fee and revenue proposal in response

Questions During Bid Submit written inquiries by November 16, 11:00 a.m. per Schedule of Activities Ensure e-mailed inquiries are received

Bid Addendum Response to Written Inquiries due November 18th per Schedule of Activities Acknowledge Addenda on Vendor Signature Form

Bid Opening Ensure delivery to Purchasing Department by December 2, 11:00 a.m. Restricted to Name and number of respondents due to complexity of proposal

Required Submittals All items requested in the RFP Vendor Signature Form Offeror is responsible to submit all required information in the RFP Failure to provide all information could result in disqualification

Please be sure to sign the Pre-bid Sign-In Sheet Thank You! Please be sure to sign the Pre-bid Sign-In Sheet