Objectives At the end of this session, students will be able to: Explain the procedure to create, save, and close a presentation Describe the method to open and view a presentation Explain the procedure to work with slides Describe the methods to format slide layout and content Getting Started with Microsoft PowerPoint 2010 / Session 13

Introducing Microsoft PowerPoint 2010 Microsoft PowerPoint 2010 allows users to create and share presentations for business, education, and informal purposes A presentation comprises slides that contain: Text Images Audio Video clips Animated transitions Charts Tables Getting Started with Microsoft PowerPoint 2010 / Session 13

Starting Microsoft PowerPoint 2010 Click Start > All Programs > Microsoft Office > Microsoft PowerPoint 2010 Starting PowerPoint 2010 Getting Started with Microsoft PowerPoint 2010 / Session 13

Understanding the Interface The table describes the elements of Microsoft PowerPoint 2010 Interface The figure displays the interface of Microsoft PowerPoint 2010 Element Description Quick Access Toolbar Provides single-click buttons for accessing the most frequently used commands. Ribbon Consist of commands organized into groups in a set of tabs based on their functionality. Contextual Tabs Contain sets of commands that help users to create, design, and edit presentations. Slide Area Displays the current slide. Slides and Outline Pane Displays Slides and Outline tabs. The Slide tab displays a thumbnail-sized images of the slides included in a presentation. The Outline tab displays the slide text in an outline form. Notes Pane Allows the user to include notes related to the current slide. Microsoft PowerPoint 2010 Interface Getting Started with Microsoft PowerPoint 2010 / Session 13

The Ribbon The table lists the tabs displayed on the Ribbon Tab Commands Home Cut, Copy, Paste Insert new slides Edit and format slide content Insert Insert tables, images, header/footer, WordArt, and SmartArt Inserting symbols and audio/video Design Page Setup Themes and Background Styles of the slides Transitions Apply transitions to slides Set timings of the transitions Animations Apply animations to slide elements Set timings of the animations Slide Show Set up and run the slide show Review Insert comments for collaborative reviewing of presentation Language preferences, spell-checker, translation, and research tools View Presentation and master views Show/hide various display elements Work with macros and view multiple presentations simultaneously Add-Ins Displays various add-ins (externally interfaced programs) available in PowerPoint Getting Started with Microsoft PowerPoint 2010 / Session 13

The Backstage View Backstage view provides options to: Create, save, open, print, and protect a presentation Modify different properties of the presentation file Access recently used presentations To access the Backstage View, click the File tab Backstage View Getting Started with Microsoft PowerPoint 2010 / Session 13

Creating a PowerPoint Presentation To create a PowerPoint Presentation, perform the following steps: Open Microsoft PowerPoint 2010 Click the File tab Click New Click Blank Presentation Click Create Creating a Blank Presentation Getting Started with Microsoft PowerPoint 2010 / Session 13

Saving and Closing a PowerPoint Presentation To save a PowerPoint Presentation, perform the following steps: Click the File tab Click Save Browse to the required location Type the File name To close a PowerPoint Presentation, perform the following steps: Click Close Saving a Presentation Getting Started with Microsoft PowerPoint 2010 / Session 13

Opening an Existing PowerPoint Presentation To open an existing PowerPoint Presentation, perform the following steps: Open Microsoft PowerPoint 2010 Click the File tab Click Open Browse to the required location Select the required presentation file Opening an Existing Presentation Getting Started with Microsoft PowerPoint 2010 / Session 13

Different Presentation Views [1-2] A view is a way in which the presentation is displayed on screen Users can select different view depending on the task they want to perform The table describes options for different presentation views located in the Presentation Views group in the View tab Option Description Normal Default view of a PowerPoint presentation. Slide Sorter Provides thumbnail view of the slides present in a presentation. Notes Page Enables a user to view the current slide along with the notes page. Reading Used to view the presentation in full screen with title and status bar. Getting Started with Microsoft PowerPoint 2010 / Session 13

Different Presentation Views [2-2] To switch to Slide Sorter view, perform the following steps: Open Microsoft PowerPoint 2010 Click Slide Sorter from the Presentation Views group of the View tab Slide Sorter View Getting Started with Microsoft PowerPoint 2010 / Session 13

Inserting a Slide Microsoft PowerPoint 2010 provides various slide layouts such as: Title and Content Comparison Two Content Title Only Users can select any slide layout depending on the requirement To insert a slide, perform the following steps: Open Microsoft PowerPoint 2010 Click the New Slide drop-down arrow from the Slides group of the Home tab Select the required slide layout A new slide with the selected slide layout will be inserted Slide Layouts Getting Started with Microsoft PowerPoint 2010 / Session 13

Editing a Master Slide A Master Slide: Help users to make global changes to the presentation Defines font, font color and style, background image, header and footer to be included in the slides Contain different slide layouts Changes made to any layout are reflected in all existing and new slides following that layout To edit a master slide, perform the following steps: Open Microsoft PowerPoint 2010 Click Slide Master from the Master Views group of the View tab Select the required slide layout Edit the required changes Click Close Master View from the Close group of the Slide Master tab Slide Master View Getting Started with Microsoft PowerPoint 2010 / Session 13

Creating a Presentation Using Existing Templates PowerPoint Templates A PowerPoint Template: Is a pre-defined presentation with layouts, color schemes, background styles, and placeholders Can be customized and used across multiple presentations To create a presentation using an existing template, perform the following steps: Open Microsoft PowerPoint 2010 Click the File tab Click New Click Sample templates Select the required template Click Create OR Click Download to select the required template from the Office.com pane Creating a Presentation Using Existing Templates Getting Started with Microsoft PowerPoint 2010 / Session 13

Modifying and Saving Existing Templates [1-2] To modify an existing template, perform the following steps: Open Microsoft PowerPoint 2010 Open the required presentation Select the required slide content A new contextual tab named Format tab in Drawing Tools group is visible on the ribbon Click the Format tab Make the required changes Modifying an Existing Template Getting Started with Microsoft PowerPoint 2010 / Session 13

Modifying and Saving Existing Templates [2-2] To save a modified template, perform the following steps: Click the File tab Click Save As Click Save as type list Select the PowerPoint Template (*.potx) option Click Save Saving a Modified Template Getting Started with Microsoft PowerPoint 2010 / Session 13

PowerPoint Themes A PowerPoint theme: Is a combination of fonts, colors, and effects applied throughout a presentation Provide more detailed modifications to the current template applied to the presentation To apply an existing themes, perform the following steps: Open Microsoft PowerPoint 2010 Open the required presentation Click the Design tab Click the drop-down arrow in the Themes group of the Design tab Select the required theme to be applied to the current presentation Applying Existing Templates Getting Started with Microsoft PowerPoint 2010 / Session 13

Modifying Existing Themes [1-2] To modify an existing theme, perform the following steps: Open the required PowerPoint presentation with the applied theme Click Colors from the Themes group in the Design tab Select the required color set This will change the color of text, background color, and hyperlink for the selected theme Click Fonts from the Themes group in the Design tab Select the required font This will change the font of the heading and body text for the selected theme Built-in Theme Colors Built-in Theme Fonts Getting Started with Microsoft PowerPoint 2010 / Session 13

Modifying Existing Themes [2-2] Click Effects from the Themes group in the Design tab Select the required effect This will change the line and fill effects of the selected theme Built-in Theme Effects Getting Started with Microsoft PowerPoint 2010 / Session 13

Formatting Text To change the font formatting attributes, perform the following steps: Open the required PowerPoint presentation Select the contents to format in the slide Select the required font, font style, and font color from the Font group of the Home tab Font Formatting Options To align the text in a presentation, perform the following steps: Open the required PowerPoint presentation Select the required slide and content Click the Home tab Select the required direction and alignment for the selected text from the Paragraph group Text Alignment Options Getting Started with Microsoft PowerPoint 2010 / Session 13

Working with Graphics Users can insert the following graphical elements to PowerPoint presentation: Shapes - express the content visually WordArt - attractive text effects SmartArt - pre-formatted diagrams for communicating information visually Getting Started with Microsoft PowerPoint 2010 / Session 13

Shapes Gallery in PowerPoint Inserting Shapes To insert a shape, perform the following steps: Open the required PowerPoint presentation Select the required slide Click Shapes drop-down arrow from the Illustrations group of the Insert tab Select the required shape Click and drag the mouse pointer on the slide until the shape is drawn Click the Format tab Select the required fill color, outline, and effects To add some text in the shape, perform the following steps: Click Text Box from the Insert Shapes group of the Format tab Click and drag the mouse pointer to draw the text box of required size Click inside the textbox and type the required text Shapes Gallery in PowerPoint Shape Formatting Options Getting Started with Microsoft PowerPoint 2010 / Session 13

Inserting WordArt To insert a WordArt, perform the following steps: Open the required PowerPoint presentation Click WordArt drop-down arrow from the Text group of the Insert tab Select the required WordArt style WordArt is inserted in the current slide of the presentation Type the required text WordArt Styles Gallery Getting Started with Microsoft PowerPoint 2010 / Session 13

Inserting SmartArt A SmartArt graphic: Is a pre-formatted diagram that combines shapes, lines, and text boxes Is used to show the association between text items in an illustrative manner The table lists the different types of SmartArt diagrams provided by PowerPoint To insert a SmartArt diagram, perform the following steps: Open the required PowerPoint presentation Click SmartArt from the Illustration group of the Insert tab Select the required category and SmartArt shape Enter the required text Click OK SmartArt Type Description List Displays information in a non-sequential manner. Process Displays text items in a process or timeline with connectors. Cycle Displays text items as a recursive process. Hierarchy Displays relationships between items in a tree-based structure. Relationship Displays associations between items in different types of structures. Pyramid Displays items in a triangle showing relationship between them. Matrix Displays items as a part of a unit without any relationship between them. Choose a SmartArt Graphic Getting Started with Microsoft PowerPoint 2010 / Session 13

Summary Microsoft PowerPoint 2010 is used to create, design, and edit presentations. A presentation contains one or more slides, each of which may include different types of content. Microsoft PowerPoint provides different views of a presentation which are defined according to the task that the user wants to perform. Microsoft PowerPoint provides the Master slide to make global changes to all the slides in a presentation. Users can use existing templates and also modify them according to their own requirements. Themes are combination of fonts, colors, and effects. Themes are used to provide artistic look to the presentation. Microsoft PowerPoint 2010 provides various information graphics, such as WordArt and SmartArt to replace text and present it in a visually appealing manner. Getting Started with Microsoft PowerPoint 2010 / Session 13