District Grants Stewardship Subcommittee

Stewardship Subcommittee Stewardship is an ethic that embodies the responsible planning and management of resources.

Stewardship Subcommittee RESPONSIBILITIES Work with the grants subcommittee to implement responsible stewardship and grant management practices, including reporting, for all club- and district-sponsored grants. Monitor and evaluate stewardship and grant management practices for all club- and district-sponsored grants. Perform quarterly evaluations on open global grants and notify club(s) regarding reporting deadlines.

Stewardship Subcommittee RESPONSIBILITIES (continued) Help qualify clubs and assist with grant management seminars. Ensure that everyone involved in a grant avoids any actual or perceived conflict of interest. Create a procedure for resolving any misuse or irregularities in grant-related activity, report any misuse or irregularities to The Rotary Foundation, and conduct initial local investigations into reports of misuse.

Stewardship Subcommittee In other words, we are the Guardian Angels of the grant process!!!

Stewardship Subcommittee Angel Team 2016-17 Stewardship Committee Mary Keely, Chair (Roanoke Valley) Darla McCrary (Winchester) Steve Lilly (Bluefield) David Herrick (Bedford) Tim Carter (Woodstock) Jane Crawford (Kingsport)

Stewardship Subcommittee Why is Stewardship Important? District established guidelines Guidelines apply to all grants Accountability for all district grant funds Uniform treatment of all grants

Stewardship Subcommittee What to expect from us … When your grant is approved, a member of the Stewardship Subcommittee is assigned to your grant. That committee member will: Monitor the progress of your grant Remind you of reporting deadlines Answer your questions (or find someone who has the answer) Assist with problems along the way

Stewardship Subcommittee We will review your progress and final reports to insure that they are complete – All receipts are included and match the listed expenditures Verified that your club’s financial contribution is at least 50% of the total cost of the project Accurately completed the financial report Answered all questions on the grant progress and/or final report

Stewardship Subcommittee Estimated the number of Rotarian hours in the project Pictures, articles, newsletters, etc. are included with the final report Listed the beneficiaries of the project Is this project sustainable? Signatures and dates are correct and complete

Stewardship Subcommittee Why deadlines are important . . . Address all problems immediately Clubs with delinquent reports may not apply for a new grant in the next year Grants may be closed as soon as the project is complete All grants must be closed before the district can apply for funding for the next grant cycle

Stewardship Subcommittee Create a project Get a grant Make a difference!