What Statistics Do You Keep on Your Library Program? It’s All About the Data! What Statistics Do You Keep on Your Library Program? Holly Bunt Director, John D. Ong Library Western Reserve Academy bunth@wra.net https://www.wra.net/academics/library

Why Should You Collect Data? To help YOU promote yourself to your: Administrators Faculty Members Students Parents School Community I am going to tell you the story of the WRA Library. This tale is not expected to be a step by step guide. It’s my hope that you are going to be able to take away some ideas from this presentation that will help you when it comes to advocating for your program.

Collecting Data Will… Help you justify how your library program enhances your school’s mission In turn, this could protect: Your Program Your Budget Your Job

So What Data Are You Currently Collecting?

Data is Collected in Many Formats

To keep statistics, you don’t have to be fancy!

Also Document with Photos

Here’s How I Have Used Data in the Past Defending: Library Staff Size Library “Real Estate” Library Program Library Budget

Library Staff: #1 - “Your library staff is larger than others in our peer boarding school community.” #2 - “You should be able to run the Instructional Program without an additional Instructional Librarian.” #3 - “Do you really need to replace the Library Assistant that just left?”

#1 – Library Staff Size Comparison “Your library staff is larger than others in our peer boarding school community.”

#2A – Library Staff - IL Time Chart “You should be able to run the Instructional Program without an additional Instructional Librarian.”

#2B - Library Staff - IL Time Chart Record time on TASK Calendar – in Google Calendars Format: Minutes (Date) Subject Description Category

“Do you really need to replace the Library Assistant that just left?” #3A – Library Staff - Hours   Current Library Staff and Hours: Library Director – 1,480 hours per school year Lead Instructional Librarian – 1,480 hours per school year Instructional Librarian – 1,480 hours per school year Library Assistant #1 – 820 hours (appx. 22-25 hours a week) Library Assistant #2 – 676 hours (appx. 18-20 hours a week) Archival Librarian – 32 hours a week “Do you really need to replace the Library Assistant that just left?”

#3B – Library Staff - Responsibilities Accomplishment Sheets Library Accomplishments Name: Completed Tasks Date: 2. Upcoming Tasks 1. 2. “Do you really need to replace the Library Assistant that just left?”

Library Real Estate: #4 - “Students don’t use print books anymore so we want to put the College Counseling offices in the library on the 2nd floor.” #5 - “Seniors are complaining that study rooms only have 1 student in them during the evenings so we would like the library staff to start reserving those rooms.”

#4 - Defending the Building February 2014 – Student Survey “Students don’t use print books anymore so we want to put the College Counseling offices in the library on the 2nd floor.”

#5 – Defending Study Rooms Tuesday - Night Rm. 1 Rm. 2 Rm. 3 Rm. 4 Rm. 5 Rm. 6 Rm. 7 Rm. 8 7:00pm-8:00pm 2 1 3 8:00pm-9:00pm 9:00pm-Close 4 6 “Seniors are complaining that study rooms only have 1 student in them during the evenings so we would like the library staff to start reserving those rooms.”

Library Program: #6 - “With the Senior Thesis course becoming optional, will you really need all those Instructional Librarians?”

#6A - Hours Devoted to IL Program   2012-13 2013-14 Hours % Library 381 19% 725 30% English 185 9% 197 8% History 164 1021 43% Senior Thesis 1,144 56% 273 11% Science 153 189 Total Hours 2027 2405 “With the Senior Thesis course becoming optional, will you really need all those Instructional Librarians?”

Library Budget: #7 - “Can you make a case for the items that you are requesting in your budget?”

#7A – Descriptive Budget Report Explanation of items purchased with the above funds: Books (print) – XXX purchased at average price of $18.00 This also includes reference eBooks purchased outside of the eBook database Films (from Major Studios) – XX purchased at average price of $17.00 Films (from Educational Institutes/Studios) – XX purchased at average price of $48.00 Audiobooks – XX purchased at average price of $30.00 “Can you make a case for the items that you are requesting in your budget?”

#7B – Database Usage 11th – English 9th – Biology 10th – World History LibGuides Literature Resource Center NoodleTools Turn-it-in Gale databases EBSCOhost INFOhio databases JSTOR Ebrary (eBooks) 11th – US History 9th – Biology LibGuides NCEMC databases Gale databases NoodleTools 10th – World History JSTOR EBSCOhost INFOhio databases Gale databases Britannica Online Ebrary (eBooks)

From August 2016 To March 2017 #7C – Number of Views Guide Name Total Views Modern World History 14,414 Ong Library LibGuides 7,153 Biology Research Project 3,088 Student: General Information 1,101 Chemistry: The History of the Atom 825 Conference Presentation 655 Cool Tech Tools! 558 General Research Guide 420 U.S. History Project 360 Library Services: 2016-2017 292 From August 2016 To March 2017

Data Collected for Instructional Program Library Class Statistics # of Faculty/Subject Areas # of Students Participating # of Classes Taught Topic/Skills Taught Individual Student Conferences Faculty Collaboration & Training LibGuide – Number of Views Hours Tracked for Instructional Program Student Assessments

IL Program Reports Tabs: Program Overview Teaching Calendar Conference Schedule Statistics Outreach Archives: Overview Archives: Outreach http://libguides.wra.net/instructional2016-2017

Data Collected for Library Service Program Number of Students in the Library Day, Evening, and Weekend Circulation Items Ordered Special Requests Ordered Computer Lab Usage Study Room Usage Building Usage

Library Service Program http://libguides.wra.net/c.php?g=555695