Essential 4 Anomalies Essential 4 - Anomalies v1.0, October 01, 2013

Who’s Supposed to Be Here Supervisor of staff assigned to CALPADS Individuals assigned to CALPADS maintenance Essential 4 - Anomalies v1.0, October 01, 2013

Training Sequence Essential 1: Overview & Requirements Essential 2: Interface & Administration Essential 3: Data Submission Fall 1 Fall 2 End of Year 2 & 3 End of Year 1& 4 Spring 1 Essential 4: Anomalies Essential 4 - Anomalies v1.0, October 01, 2013

1 HOLD Rules Mute yourself Silence cellphones Name & LEA conversation at a time Essential 4 - Anomalies v1.0, October 01, 2013

CCE ERD MID Agenda SSID Anomalies Anomaly Roles 2 hours Anomaly Reports Essential 4 - Anomalies v1.0, October 01, 2013

CCE ERD MID SSID Anomalies Essential 4 - Anomalies v1.0, October 01, 2013

These anomalies are detected once a day, during the nightly process What Is An SSID Anomaly? An SSID Anomaly is a problem with an SSID’s enrollment or a student being assigned more than one SSID These anomalies are detected once a day, during the nightly process Essential 4 - Anomalies v1.0, October 01, 2013

Anomaly Responsibilities Keep Below 2% maximum Download MID Replacement SSIDs Resolve Regularly Essential 4 - Anomalies v1.0, October 01, 2013

How To Resolve Anomalies Online Maintenance Batch Upload SSID Anomaly Reports Essential 4 - Anomalies v1.0, October 01, 2013

Changes for 2013-2014 Implemented Functionality Description 11/19/2012 Anomalies Short Term Enrollments are now included when determining Potential Dropouts (ERD Type C) Essential 4 - Anomalies v1.0, October 01, 2013

Anomaly Roles Essential 4 - Anomalies v1.0, October 01, 2013

Anomalies Anomaly Contact Anomaly Roles Gives access to view and resolve anomalies Anomaly Contact Used to determine contact information shown to users resolving anomalies Essential 4 - Anomalies v1.0, October 01, 2013

Concurrent Enrollment CCE ERD MID Concurrent Enrollment Essential 4 - Anomalies v1.0, October 01, 2013

An SSID has a primary enrollment at more than one LEA at the same time CCE Definition An SSID has a primary enrollment at more than one LEA at the same time ABC School XYZ Essential 4 - Anomalies v1.0, October 01, 2013

CCE Example Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Enrollment at School 1 (3rd – 13th) Enrollment at School 2 (12th – 25th) Essential 4 - Anomalies v1.0, October 01, 2013

Enrollment Status Combinations Primary Short-Term* (less than 30 days) Secondary* Do not cause CCEs Short-Term (more than 30 days) LEA 1 LEA 2 Cause CCEs * A student can have secondary and/or short term enrollments in addition to the primary one Essential 4 - Anomalies v1.0, October 01, 2013

All LEAs with overlapping enrollments during 8/16 – Fall 1 Census Day CCE Ownership 8/16 Fall 1 Census Day All LEAs with overlapping enrollments during 8/16 – Fall 1 Census Day * LEA with most recent enrollment is relieved of CCE after 14 days Essential 4 - Anomalies v1.0, October 01, 2013

Exit Reason Discrepancy CCE ERD MID Exit Reason Discrepancy Essential 4 - Anomalies v1.0, October 01, 2013

ERD Definition An inconsistency exists between a student’s exit reason and subsequent enrollment status in a school ? Essential 4 - Anomalies v1.0, October 01, 2013

ERD Warning Type Definitions Not expected to enroll A Completer Re-enrolled The student is a completer (e.g., graduate) based on their exit code, but the student has a subsequent enrollment. B Dropout Re-enrolled The student’s is a dropout based on their exit code, but the student has a subsequent enrollment. Expected to enroll C Potential Dropout The student is expected to enroll at another school but does not. Essential 4 - Anomalies v1.0, October 01, 2013

ERD Examples Warning Type A or B Warning Type C Exited with dropout or completer code (e.g., E140, E230/100) Enrolled ABC School XYZ School Warning Type C Exited with code where student is expected to continue school (e.g., T160) ABC School No subsequent enrollment Essential 4 - Anomalies v1.0, October 01, 2013

ERD Ownership All LEAs involved Dropouts, completers, or transfers between 8/16/2011 and 8/15/2012 ----- No show dropouts between 5/15/2011 and 8/15/2011 Essential 4 - Anomalies v1.0, October 01, 2013

Exits That Can Cause ERDs Warning Exit Reason Description Completion Code A E125 PriorComplSpecEd n/a E130 Died E230 CompleterExit 100, 106, 108, 250 T280 TransCollege B E140 NoKnownEnrollTruant E300 ExpellNoKnownEnroll E400 OtherOrUnknown N420 NoShowSameSchl N430 NoShowMatricSchl T270 TransDropAdult T380 TransInstNoHSDip C T160 TransCASchlRegular T165 TransCAEnrollDiscip T167 TransScholDistReferral E490 Summer or Intersession Exit *N470 NoShowOther Essential 4 - Anomalies v1.0, October 01, 2013

Exits That Do Not Cause ERDs Exit Reason Description Completion Code E230 CompleterExit 104, 120, 320, 330, 360, 480 E410 MedicalRsns n/a E450 PreK-6Exit *N470 NoShowOther T180 TransPrivate T200 TransUS T240 TransOutUS T260 TransInAdult T310 TransHealthFacil T370 TransInstHSDipl T460 TransHomeSchl Essential 4 - Anomalies v1.0, October 01, 2013

CCE ERD MID Multiple Identifier Essential 4 - Anomalies v1.0, October 01, 2013

MID Definition Two or more SSIDs have very similar or identical demographics, indicating that a student may have multiple SSIDs Essential 4 - Anomalies v1.0, October 01, 2013

MID Example Student 1 Student 2 SSID 4265874932 359875167 Name* Ann Smith Annie Smith Alias Name* Gender F Birth Date 7/6/2000 Primary Language 00 Birth State** US-CA Birth Country** US * Soundex is used to match similar names and match can be made against either alias or regular name ** Only used for MID matching if provided for both students involved in MID match Essential 4 - Anomalies v1.0, October 01, 2013

LEA with most recent enrollment of all SSIDs involved MID Ownership LEA with most recent enrollment of all SSIDs involved Enrollments within 14 months prior to Census Day Essential 4 - Anomalies v1.0, October 01, 2013

Anomaly Reports Essential 4 - Anomalies v1.0, October 01, 2013

Overlapping enrollment not allowed when combining MID anomalies Common Problems Overlapping enrollment not allowed when combining MID anomalies Focus ID’s current enrollment record is closed Essential 4 - Anomalies v1.0, October 01, 2013

Reminders Anomalies are detected nightly throughout the year Unresolved lost transfers (ERD type C) count as dropouts Replacement SSIDs should be downloaded regularly MIDs found outside MID anomaly report can be resolved using “Resolve MID Not On Report” button Essential 4 - Anomalies v1.0, October 01, 2013

Resources All available at: Detailed descriptions of anomalies and how to resolve them CALPADS SSID and Enrollment Procedures, Chapter 4 MID resolution errors CALPADS Error List, MID Errors tab List of exit, completer, and other codes CALPADS Code Sets, School Completion Status & Student Exit Category code set names All available at: http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp Essential 4 - Anomalies v1.0, October 01, 2013

Support Web: http://www2.cde.ca.gov/calpadshelp/default.aspx Phone: 916-325-9210 E-mail: Calpads-support@cde.ca.gov Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp Essential 4 - Anomalies v1.0, October 01, 2013

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