ELD Mandate What You Need To Know Dave Gray, Glostone Trucking Solutions Mahlon Gragen, ATC Leasing Beth Duda, Arizona Department of Transportation

Electronic Logging Device What is it MAP 21 FMCSA mandate Changes the way (some) drivers will record HOS What it must do Many things! Designed around the driver and HOS compliance What it can do (when designed appropriately) Possibilities are endless!! Touch on: ELD history and purpose; who must use; mention some of the mandatory functionality, mention some of the possible functionality should a company choose to buy and use it.

Are ELD’s Appropriate For IFTA? It starts with the Design Different methods for calculating distance Most will be ELD compliant for FMCSA purposes Many may not be accurate enough for IFTA compliance What about record keeping? Even the BEST design can’t make up for poor internal controls Touch on: answer is yes and no, depending on the design; provide examples of different distance calculation types; record keeping requirements; review some internal controls necessary for accurate reporting

Motor Carriers & The ELD Most larger carriers already have an on-board device, smaller carriers are still learning A year ago, 81% of carriers with more than 250 trucks were ELD/AOBR compliant Only 33% of smaller carriers Potential delay could encourage some smaller carriers to put off implementation to the last minute

ELDs and Promises Made Vendors everywhere 77 on the FMCSA certification list Buyer beware on promises Pings from 1 minute to 60 minutes Locations from Map points to database for cities Reliability, accuracy, training

ELDs and Internal Controls Filling in the gap when the device fails Identifying “gap miles” Knowing when they happen Switching back and forth between electronic and paper records Calculating, keeping, and then merging manual miles into the ELD automated mileage program And the smaller carriers may not do any of this

ELDs and the IFTA Audit Records Retention HOS vs IFTA Data storage HOS = 6 months IFTA = 4 years Data storage How long data kept by provider What about a change in provider? Extra charges Issues with system generating reports prior to certain time frames, i.e. inability to extract aged periods to cost of extracting info. Cost to carrier to get provider to extract reports if change providers.

ELDs and the IFTA Audit Report generation Readable/auditable format Data Odometer readings Distance by jurisdiction by unit Total distance Location of each system reading Distance between system reading Routes of travel by unit For IFTA audits, data has to be in a readable/auditable format to the base jurisdiction; not to the driver or enforcement. IFTA requires: dates, origin & destination, routes of travel, beginning & ending odometer reading (or GPS or ECM), total trip distance, distance traveled in each jurisdiction during the trip, vehicle unit # or VIN.

ELDs and the IFTA Audit System issues Overrides System malfunctions All travel must be documented Personal <100 ‘air’ miles Can the user override the system? What happens when the system malfunctions or signal is lost/blocked? Logs don’t always capture all travel.