Title of presentation (Insert > Header & Footer > Notes and Handouts > Header > Apply to all) Joining the dots: getting the most out of our Research Information Infrastructure 07/06/2017 Tamsin Burland & Catherine Grout 12/06/2018

Who are Jisc? 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm

Jisc R&D (Jisc Futures) The goal is Developing new national shared technology services Delivered by Collaborating across the sector Facilitated by Jisc as a national body with a technology focus Using Jisc’s co-design innovation process 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm

What is RIM? Research Information Management: management of information about the research life-cycle and related entities (researchers, grants, students, outputs and impact, esteem) Uses: management of research processes, reporting (internally and externally), business intelligence and benchmarking; showcasing, strategic planning, performance management. Stakeholders: Researchers Research organisations Research Funders Policy makers System vendors Publishers Professional and Umbrella bodies Academic societies Data/analytics providers 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm

What is infrastructure? The physical (technological) and organisational structures, services and standards that contribute to the functioning of a linked/integrated information system, including Hardware Software Standards / identifiers Data models Protocols RIM Systems: The IT systems that we use to manage RI (including repositories, CRIS, other HEI systems - HR,Finance,CMS) 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm

Current UK RIM Landscape Title of presentation (Insert > Header & Footer > Notes and Handouts > Header > Apply to all) >160 research performing organisations (HEIs) ~50 % HEIs have a CRIS (mostly from commercial vendors) Patchwork of systems provided by funders, publishers, aggregators and other public bodies (UK and overseas) No shared national awarding or reporting infrastructure Partial implementation of standards impedes interoperability Changing environment (mandates, funding, research priorities) Results: Same information stored in multiple systems, and information about the same people, organisations, research publications and other outputs described differently 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm 12/06/2018

Only 49% of UK HEIs use a CRIS, but these manage 91% of publications UK CRIS market Title of presentation (Insert > Header & Footer > Notes and Handouts > Header > Apply to all) Only 49% of UK HEIs use a CRIS, but these manage 91% of publications A similar study hasn’t yet been carried out for research data, but the HEIs producing the articles are likely to also be those that have the most data to manage! Source credit: Johnson, R (2016) Shaping the future of Jisc OA services – A sector-wide view. https://scholarlycommunications.jiscinvolve.org/wp/2016/04/15/shaping-the-future-of-jisc-oa-services-a-sector-wide-view/ 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm 12/06/2018

UK CRIS market Title of presentation (Insert > Header & Footer > Notes and Handouts > Header > Apply to all) Commercial CRIS vendors have 41% of UK HEI market and manage 86% of UK publications Source credit: Johnson, R (2016) Shaping the future of Jisc OA services – A sector-wide view. https://scholarlycommunications.jiscinvolve.org/wp/2016/04/15/shaping-the-future-of-jisc-oa-services-a-sector-wide-view/ 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm 12/06/2018

Pure is also used as a data repository in a few UK HEIs CRIS as a repository Title of presentation (Insert > Header & Footer > Notes and Handouts > Header > Apply to all) CRIS software (Pure) acts as the institutional repository in 5% of UK HEIs, but for 11% of UK publications Not only are we seeing the rise in the CRIS, we are also seeing the CRIS software supplanting traditional repository software. Pure is also used as a data repository in a few UK HEIs Source credit: Johnson, R (2016) Shaping the future of Jisc OA services – A sector-wide view. https://scholarlycommunications.jiscinvolve.org/wp/2016/04/15/shaping-the-future-of-jisc-oa-services-a-sector-wide-view/ 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm 12/06/2018

What does Jisc do to support RIM Jisc supports development and implementation of key standards for interoperability. Service and infrastructure provision UK Orcid Consortium Scholarly communications/OA : RIOXX, Core, IRUS, Sherpa etc. Standards development Org ID Casrai UK Chapter EU metadata (Horizon 2020/OpenAIRE Guidelines) COAR vocabularies Eurocris and Cerif Research Data – metadata across the RD lifecycle Building networks and communication RIM “network” group (Research Funders, HEI’s, Publishers, Vendors, Standards Bodies, European Initiatives and Projects) RIM Co-ordination Group, RCUK Interoperability Steering Group, HEDIIP and others 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm

Jisc – Standards Workflow Research/ requirements Identify Use case/issue Consultation Consensus building Develop approach Document Implement Jisc MRD programme Orcid Implementation Group Jisc-ARMA Orcid Pilot project UK Orcid Consortium Further tech/community support 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm

RCUK-Jisc OSIP Report RCUK, Jisc and ARMA members worked together to Identify key pain points focussing on RCUK systems and their interaction with HEI systems Work out where standards could help Implementation Spearheaded by team in RCUK Lead to implementation of Orcid within J-eS Work developing Organisational Identifiers Set up of RIM Co-ordination Group with Jisc Report is online at: http://www.rcuk.ac.uk/documents/publications/osipreport-pdf/ 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm

RIM infrastructure overseas Title of presentation (Insert > Header & Footer > Notes and Handouts > Header > Apply to all) Uniform – centralised (Eg Norway) Single centrally maintained CRIS. Used by all HEIs, research institutes and research hospitals in Norway. Information added via web interface. Used locally by institutions to manage their publications Information used by central ministries for funding alllocation CRIStin. Centralised system used by all of Norway’s higher education institutions, research hospitals and independent research institutes as a tool for managing their research information internally and for reporting their research publications to government ministries. Information is added via a web interface. Can share metadata with other systems which will allow. interoperability across the research landscape 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm 12/06/2018

RIM infrastructure overseas Uniform – Federated (Eg Greece, Italy, Portugal, Finland) All Institutions operate their own institutional CRIS based on the same software, using the same standards and data model Central (government) departments / ministries harvest information and compile a national registry of publications and projects Maintain a central repository of articles which aids reporting, compliance to OA requirements and enables the aggregation and showcasing of research outputs at the national level. 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm

RIM infrastructure overseas Title of presentation (Insert > Header & Footer > Notes and Handouts > Header > Apply to all) Dispersed – (Eg Netherlands, Germany, Australia) Institutions choose their own research information systems (often commercial, closed systems), or have no system at all Systems may or may not interoperate with other funders/government systems High risk of Patchy RIM landscape Same information stored in multiple places and/or described differently Manual re-entry of information Manual reporting Poor quality information Why does this matter 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm 12/06/2018

Standards and interoperability facilitate Why does this matter? Standards and interoperability facilitate Tracking and sharing information between systems De-duplication within systems Robust aggregation and interrogation of research outputs Robust statistics and better business intelligence Transparency and trust in services Easier compliance and reporting 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm

The Metric Tide “Indicators can only meet their potential if they are Title of presentation (Insert > Header & Footer > Notes and Handouts > Header > Apply to all) “Indicators can only meet their potential if they are underpinned by an open and interoperable data [information] infrastructure” The systems used by higher education institutions (HEIs), funders and publishers need to interoperate better, and definitions need to be harmonised. Information about research remains fragmented. Why bother trying to work in this space. 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm 12/06/2018

Science Europe “decision makers and research organisation managers… increasingly depend on indicators, reports and studies that draw data from research information systems. Powerful analyses can be derived when different datasets are linked. The reliability, reach and comprehensiveness of these analyses is a function of the quality of the underlying data, their mutual compatibility and their interoperability. “ 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm

Stern Review “Data and metrics are increasingly used by HEIs and funders to manage and assess research. Yet the data infrastructure systems that HEIs depend on are typically not interoperable, research funders’ data collection processes require HEIs and researchers to gather and supply different and often incompatible information, and the data sources themselves are typically not open, standardised or easily combined.” 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm

A Vision of National Research Information Infrastructure Where do we go from here? A Vision of National Research Information Infrastructure 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm

What does an NRII offer Government-related/ Research funders HEIs Researchers Advantages Scalable, flexible research reporting/ management Richer and more reliable source of information Record and analyse research across the research base Improved quality and reliability of information Better benchmarking and BI Simpler submission of reporting and REF return CRIS for small HEIs Reduced administration Improved business intelligence to inform career development Challenges Effort to secure mandate Investment to build the infrastructure Interface local and central systems Procedures for data exchange and governance Potential greater scrutiny from University 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm

How do we get there? What do you find it hard to do it at the moment in terms of managing research information? What do you think needs standardising? What ideas do you have for making that happen – who needs to be involved? 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm

Improvements: short, medium, long term   Short term (now) Medium term (next steps) Long term (NRII vision) Individual Identifiers Help researchers sign up to ORCiD Join the Jisc ORCiD consortium to use the information in your CRIS/repository Information in ORCiD pushed / pulled into all relevant CRIS, funder and publisher systems Organisation IDs Thor work Grant identifiers / attributions Promote correct attribution of funder (including funder and grant reference ID) in article acknowledgements All grant / funders identifiers are added to publication and research data metadata in CRIS / Repositories Standardised acknowledgements using (globally) unique funder and grant IDs. TDM harvests to all relevant reporting systems Outputs - DOIs Assign at acceptance. Use Jisc Router to import metadata into repository/CRIS DOIs for wider text based outputs, such as book chapters etc. 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm

Improvements: short, medium, long term   Short term (now) Medium term (next steps) Long term (NRII vision) Common Definitions  CASRAI approach Data models Mapping across systems Agreements Mandates Interoperability of vendor systems Use of open protocols and standards Research reporting of outputs Use of Common question Standard reporting requirements  Mandated stand 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm

Thank you Dr Tamsin Burland Tamsin.Burland@jisc.ac.uk Catherine Grout Catherine.Grout@jisc.ac.uk Digital Futures 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm

Science Europe core principles 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm

CASRAI’s work 1. Combining Data Strive to make data on publicly-funded research activity publicly available, ensuring that there are no legal, confidentiality, intellectual property or privacy issues. Promote the adoption of research information systems with the following characteristics: Economic value-creation for service providers that does not depend on siloing and closing data; No pay-walling of research activity data, given that dataset combination is a basic requirement to understand the research landscape; Interoperability based on a common exchange format and open standards for the definitions of the entities (such as researchers, organisations, grants, activities, and outputs) and attributes in the research information domain, and for the identification of these entities with unique and persistent identifiers. Support efforts to develop infrastructures that enable and facilitate the connection of datasets (including open standards such as CERIF3 and CASRAI4 ), and other policy initiatives that move in a similar direction to what is advocated here. 2. Identifiers and metadata Funding acknowledgement policies : A standardised format of preferred acknowledgement text; An intelligent standard format for grant IDs, and providing a shared database and metadata for these; Engaging with CrossRef to complete and enrich the Funding data; and Engaging with publishers to use the CrossRef Open Funder Registry during the article submission process and provide funding information via CrossRef or DataCite metadata. ORCiD for researcher identification to support interoperability. Org_IDs 4. Definitions Provide full documentation on classification systems, including subject definitions and categorisation methodologies, in order to: HESA definitions Support comparisons across datasets held by different organisations, for instance in order to compare data on different research disciplines CASRAI’s work 07/06/2017 Joining the dots: getting the most out of our Research Information Infrastructure #jiscrdm