Everything You Ever Wanted to Know About Being a Class Officer

Handbook Overview

The Big Picture Alumnae Association Info and Mission Class Officer Overview Five-Year Calendar—one publication and mini-reunion each year Constitution Alumnae Association staff are here to help

Class Officer Job Descriptions

President’s Duties Produce class letters Conduct annual executive board meetings and class meeting at reunion Appoint committee chair(s) Fill executive board vacancies File annual report with Office of Alumnae Association

Vice President’s Duties Organize mini-reunions in different cities Assume role of president if she resigns

What is a Mini-Reunion? An opportunity for classmates to connect

Secretary’s Duties Write quarterly class-notes column for Wellesley Record minutes of executive board sessions and class meeting at reunion

Annual Giving Rep’s Duties Support Wellesley financially every year Manage annual fund-raising campaign for class Recruit and oversee assistants Contribute to class and appeal letters Report gift results

Treasurer’s Duties Manage class treasury and bank account Send annual dues notices to classmates Maintain accurate class treasury records and list of life members Send life membership dues to Office of the Alumnae Association for investment Pay bills and reimburse classmates Facilitate class gifts File annual financial report with Office of the Alumnae Association

Class Treasury Purpose Funds Annual Dues Life Memberships (remind officers to turn over funds) Dues Notices Revolving Loan 60th-reunion class

Class Bank Account Should I transfer funds to a new bank? EIN number and packet or new signature cards Co-signers

Class Expenses ALC travel Communications Mini-reunions Other expenses approved by executive board Seed money for reunion/record book

Portion of Funds for Class Gift Proposal and ballot sent to all classmates One-tenth of living members must vote Two-thirds majority required for passage

Annual Reports Class financial records Annual financial report to Office of the Alumnae Association Classes need not file with IRS

Common Questions How can we motivate classmates to pay dues? Are class dues tax deductible? How does the executive board determine if the class is financially secure?