OFFICIAL ANNOUNCEMENTS Liis Klein Ministry of Justice, State Gazette Division, Adviser 27.06.2016

What are the Official Announcements? The Official Announcements (in Est. Ametlikud Teadaanded) is an official publication that is made available only electronically. Announcements are published for two purposes: to inform the public and interested persons; to deliver information to a person if it cannot be done in any other way.

Separate publication Official Announcements Published in a national daily newspaper as a non- periodical supplement 1999 State Gazette and its Addendum 1918-1940 Publication on paper ends 2003 1990-1999 State Gazette Addendum 2000-2003 Online publication commences 2015 New information system of Official Publications introduced

What is published in the Official Announcements? In events provided by legislation, announcements are published upon performance of public functions by way of exception, by private persons for the purpose of protecting the interests or rights of other persons

 Examples of published announcements       Announcements related to hunting and fishing Environmental permit announcements Environmental impact assessment announcements Announcements of delivery of court documents Traffic fine announcements Tax authority’s announcements Bankruptcy proceedings announcements Planning announcements Inheritance announcements State assets announcements Enforcement proceedings announcements Announcements of commercial and non-profit associations and foundations       Teadaanded 

Who publish announcements? In the Official Announcements, announcements are published by: governmental authorities; courts; the Prosecutor’s Office; the Bar Association; the central bank of Estonia; notaries; enforcement officers; bankruptcy trustees; local authorities; schools; legal persons in private law.

€ Principles of the OA information system Purposefulness - information reaches those who need it Practical work organisation and data quality Additional measures for protection of personal data

Life cycle of an announcement The publisher of the announcement receives an automatic notice of delivery OK An automatic notice is sent to the e-mail address of the recipient 2 3 The recipient can confirm the delivery of the announcement and the publishing is finished automatically 4 1 Upon publication of the announcement, a waiting period can be applied The announcement is archived and both the publisher as well as the recipient have access to it An announcement is published

Sending information to the addressee Automatic notices to the registered e-mail addresses (above all, @eesti.ee ones) of the persons indicated in the announcement. It is possible to introduce the sending of a text message to a mobile phone. Sending information to the addressee In the case of publicly delivered announcements the recipient can confirm the receipt of the notice if they have entered the information system in the authorised manner. Automatic and authorised access to notices related to oneself.

Using a @eesti.ee address Every person who has an Estonian personal ID code and every registered legal person has their own e-mail address: firstname.surname@eesti.ee, also personalIDcode@eesti.ee; legal persons have registrycode@eesti.ee. By diverting the @eesti.ee address, a person consents to the electronic delivery of documents to them. A document is considered as delivered once the recipient enters the online environment specified in the message in an authorised manner using their ID card and opens the document.

Minu AT (My Official Announcements) It is possible to order notices of publication of announcements based on various data

Availability of information – public data The information system corresponds to the 4* format. Unique URIs are used for identifying announcements. Based on the URI of an announcement it is possible to open publicly available announcements that have not been published for the purpose of delivery to a recipient who is a natural person or the publication of which has not been terminated. Data is available in XML format and XML files also have a semantic description (RDF).

€ Practical publishing “Self-service” principle Forms and data of pre-filled announcements The publishers of announcements publish, correct and, if necessary, terminate the publishing of an announcement on their own. Persons holding the right of representation can grant and revoke the publishing rights of the employees of their organisation. Announcements are transmitted for publishing from other databases via X-road. €

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Communication with other databases Official Announcements Verification of the right of representation * In the case of legal persons in private law Insertion of data in the announcement * Persons' names, e-mail address details Query of the contact details *Legal persons in private law, state and local authorities Communication of information *To the e-mail addresses of the persons specified in the announcement – a text message to a mobile phone Submission of announcements for publishing * 8 interfaced information systems Commercial register Population register

Statistics Approximately 250 different types of announcements, which include 300 pre-filled announcement forms in XML format. Every day, on average approx. 500 announcements are published. Over 2000 data providers publish announcements. Announcements are submitted for publishing via eight information systems and data is requested from seven additional databases. In 2015, the user satisfaction rate was 94%. The users were mainly pleased with the simplicity, quick responsiveness and ease of use of the new information system.

Thank you! Liis Klein Liis.Klein@just.ee www.ametlikudteadaanded.ee