Lesson 2: Formatting Content

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Presentation transcript:

Lesson 2: Formatting Content Document formatting = overall appearance Margin Color & style Organization (examples: outlines, lists) Can access formatting by: Buttons on Formatting toolbar Command from menu bar Keyboard shortcuts1

Formatting Characters Change appearance of words (examples: italics, bold, underline) FONT: a unique design of a set of characters. Default font for Word: Times New Roman 2 categories of fonts: Serif fonts have tiny projections “feet” example: Times New Roman Sans serif fonts are straight lines without decorative lines example: Arial

Formatting Paragraphs Line spacing Indents Tabs Borders Shading Affects all lines in a paragraph

Line Spacing Single Space (hit Enter one time) Result: no line spaces between lines Double Space (hit Enter twice) Result: one line space between lines Triple Space (hit Enter three times) Result: two line spaces between lines

Formatting Pages Margins – distances from edge of paper to text Page orientation Applies to individual pages

Memos Memo: an informal communication. Used to pass info quickly to others, usually in same organization Heading: To: the person receiving the memo From: the person sending the memo Date: date memo was sent Re: the subject of the memo Body: the info being distributed No salutation or closing Sometimes writer’s initials at end

Templates A preset layout with placeholders to position text and graphics Included in Word to help create documents quickly.

Planning a Memo Identify What reader needs to know Why reader needs to know Date & time requirements

Exercise 2-1 Set Margins

Exercise 2-21 Create a Memo Using a Template