Award Contract.

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Presentation transcript:

Award Contract

Specify the Need (+ Market Sounding) Identify Suppliers Invite Tenders Evaluate Tenders Award Contract Award Contract

Pre-Contract Negotiate - nothing to loose! Don’t eliminate suppliers too early Ensure pre-work is at supplier’s risk Award Contract

Complete schedules in contract Contract formation – both parties sign Contract Award Final clarifications Complete schedules in contract Contract formation – both parties sign Resist changes to terms issued with ITT Tender validity Award Contract

Debriefing Maintains University’s reputation Allow suppliers to learn and develop Gain feedback on procurement process Ensure supplier delivers Be factual, refer to the evaluation criteria, don’t reveal specific details of other bids Award Contract

Audit Trail Departmental Tender Checklist Key Decisions & Approvals https://www.admin.ox.ac.uk/finance/ppt/purchasing/templates_terms/tenderdocumentsguide/ Audit Trail Key Decisions & Approvals University Issued Documents Supplier Returned Documents Questions & Answers Meeting Notes Evaluation & Moderation Sheets Departmental Tender Checklist Award Contract