Estates Management | Open, Safe & Compliant theory into practice

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Presentation transcript:

Estates Management | Open, Safe & Compliant theory into practice Matt Isherwood, Director of Estates Brooke Weston Trust

Strategic Estates Planning DATA Survey Report Projects Update Capital Funding [SCA & CIF] Bids [ Salix & MAT Loans] Procurement Demographic Need / Basic Need Compliance Rationalisation Emergency Funding

Understanding your Estate Portfolio DATA, DATA, DATA PROFESSIONAL ADVICE IMPARTIAL FACT BASED ASSESSMENT COMPARATIVE “The evidence should speak for itself”

Data Flows Need to be supplier agnostic – please edit the diagram to remove “Kykloud”

DATA | Condition Survey Building Fabric: Internal & External Mechanical & Electrical Safeguarding assessments Health & Safety priorities Costs

DATA | Statutory Compliance Audit Asbestos Management Accessibility COSSH Fire Risk Assessments Fixed Wire Tests Gas Safety Water – Legionella Etc. Etc. Etc.

DATA: Occupation Net Capacity Assessment Numbers on roll Published Admission Number Demographic Data Rationalisation or Expansion

Prioritising | Key Issues “Open, Safe & Compliant” Budgetary Constraints School Condition Allocation “need rather than want” Equitable distribution

PRIORITISING | Main Considerations Compliance Safeguarding Condition Priority Health & Safety Risks School Closure potential Building Fabric

PRIORITISING | Secondary considerations Programme: Impact Term time vs Holiday Planning permissions Licence to alter Batch works | opportunity cost Bundle projects | scale efficiency Lifecycle | maintenance & energy costs

DATA | Capturing & Managing information RICS methodology recognised by EFA Harness Technology Mobile > Site Staff & Contractors App driven user friendly>minimal Training Dashboard executive summary > “all on one page” Professionalism Empower Facilities Staff

Where are we now DATA > “BIG DATA” Condition 20yr liability profile Dashboard presentation Microsoft Power BI Compliance Benchmark audit Concerns highlighted Rectifications plan in place

Where next Occupation & space planning Asset Register Transfer Planned Preventative Maintenance

Questions…… happy to help over the phone 07595 710 974 or 01536 396366 via email: misherwood@brookeweston.org info@thetrustnetwork.org.uk www.thetrustnetwork.org.uk forum: www.yammer.com/thetrustnetwork.onmicrosoft.com or even in person!