HCS Laptop Selection Heather Bender & Rhonda Childress

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Presentation transcript:

HCS Laptop Selection Heather Bender & Rhonda Childress Networked Learning and Information Technology April 2, 2015

Laptop Review Timeline October 2014: Multiple meetings to review successes and challenges of our initial deployment Networked Learning and IT complied desired laptop specifications Issued Requests for Proposals November 2014: Hosted meetings with vendors Narrowed search to three laptops (one model per vendor) Tested and piloted devices December 2014 Continued to test and pilot laptops Preparation for community “Show and Share” event Hosted “Show and Share” events January 2015 Continued “Show and Share” events Post pilot review with all three vendors and solicitation of final pricing February/March 2015 Final pricing discussed and reviewed April 2015 Presentation to HCS Board members Final contract considered for final consideration

Laptop Selection Criteria Criteria for selection of new laptop: Supports HCS Curriculum Image Weight Solid State Drive Touch screen Battery life Durability (screen, ease of battery removal, hinges) Lenovo ThinkPad Yoga Dell Latitude 13 HP Elitebook 725

HCS Show and Share Survey Results

The Laptop Lease Documents I. Fair Market Value Lease involving Multiple Parties: OEM: Lenovo Corporation Lessor/Financier: Lenovo Finance Services Lessee: Huntsville City Board of Education II. Term: 3 Years III. Total Lease Value: Total Units: 22,000 *Cost Per Device: $ 744 Total Value: $ 16,368,000 Assigned LRF: 91.5 % IV. Total Lease Payments: Total Cost: $ 14,974,755.84 Annual Payment: $ 4,991,585.28 Total Payments: 3 Annual Residual Value: 8.5 % (Greatest value offered)

Cost Per Device Cost per Device Includes: Lenovo 11e Yoga Laptop Accidental Damage Plan (ADP) - Similar to ADP currently purchased/leased with HP Absolute Computrace - Security and Assets Management Software Work-In Laptop Case New style of case with emphasis on sleek profile and damage protection Enhanced Services Agreement New to the Digital 1:1 Valued at $ 98 per device

Cost Per Device (Continued) District Cash Outflow per Device (Including Enhanced Warranty Agreement) 1.8% less than current lease agreement (Excluding Enhanced Warranty Agreement) 17.3% less than current lease agreement

Enhanced Services Agreement Enhanced Services Agreement Includes: Initial Imaging Initial Deployment (Direct to the Schools) Annual Reimage, Refresh & Redeployment (Direct to Schools) Enhanced Warranty/ADP Installation Services On Site Support (Repair and Troubleshooting) Help Desk Support