INDEPENDENT COMPLAINTS DIRECTORATE Portfolio Committee for Safety and Security 05 November 2004

Ms E Verster Acting Executive Director Introduction Ms E Verster Acting Executive Director

PROGRAMME 1 : ADMINISTRATION Mr EG Valoyi

To provide for the overall organization of the OBJECTIVE To provide for the overall organization of the Department Activities Financial Management Human Resource Management Internal Auditing Security Management Supply Chain Management Transport & Auxiliary Services

Office Total P1 P2 P3 Vacancies STAFF COMPLEMENT H/O 70 38 6 14 12 Gauteng 18 2 10 KZN 16 4 Eastern Cape 13 1 Northern Cape 8 North West Limpopo Mpumalanga 3 Free State 5 Western Cape 17 9 186 52 64

STAFF TURNOVER Transfers : 8 Due to promotions Due to better offers Resignations : 7 Transfers : 8 Due to promotions Due to better offers

LEAVE TAKEN Annual vacation leave : Average of 34 days E/Y Sick leave : Average of 6 days E/Y Annual vacation leave : Average of 34 days E/Y An employee is entitled to 22 days a year Vacation leave days that are not taken during a particular year are carried-over to the following year.

Service Delivery Achievements Sub-programme Output Remarks HRM HR Plan by March 2004 Leave, Resettlement and Overtime Policies by March 2004 Labour Cases Finalised October 2003 All finalised by November 2003 Misconducts : 4 Fraud 1 (H/O) Failure to attend crime scenes 2 (N/C & G/P) Contravention of the media policy 1 (W/C) (Employee on special leave, Pending appeal)

Cont… Disputes : 5 - Reinstatement 1 (W/C) Promotion 1 (W/C) - Overtime 3 (KZN) (All dismissed) Grievances: 2 Sub-car allowance 1 (F/S) ( Withdrawn) Maladministration 1 (H/O) (The agrieved resigned)

HRD Cont… Training 207 employees were exposed to different Training Programmes Commencement of Skills Audit Bursary Administration Status Allocated : 10 (year under review) Passed : 25 (Previous years) Failed : 7 (Previous Years) Withdrawn : 2 (refunding) Terminated : 6 ( refunding)

Cont… Sub- Programme Output Remarks Supply Chain Management Financial Management Internal Audit Consolidation of Asset Register by March 2004 Implementation of Asset Procurement Strategy by March 2004 Budget Management Development of Policy by Finalised by February 2004 Policy Finalised by March 2004 An unqualified Audit Report for the 4th financial year Policy finalised by March 2004

CHALLENGES Supply Chain Management Legislation promulgated late 2003 for implementation 1 April 2004 Constraints: Two permanent staff members Trained Manager on long absence due to ill health Fully trained employee on maternity leave (4 months) MTEC request for additional staff

Challenges (cont) Introductory training Appointment of new staff Request an extension for full compliance from National Treasury Action Plan for implementation compiled Full implementation date 31 October 2005

Challenges (cont) Filling of vacancies Vacancy rate: 9.67% Reasons for the delay in the filling of vacancies: Unsuitability of short-listed candidates Candidates turning down offer of appointment Security vetting delays

Programme 2: Investigation of Complaints and Programme 3: Information Management & Research Mr S Mahlangu

Comparison of cases reported to ICD: Nationally CATEGORY 2002/3 2003/4 % Increase Deaths (Class I) 528 714 35.2 Offences (Class III) 1 002 1 473 47.0 Misconduct (Class IV) 2 913 3 716 27.6 TOTAL 4 443 5 903 32.9

National Intake 2003/4 Number of Notification of Deaths (Class I) reported PROVINCE Number % GAUTENG 148 20.7 NORTH WEST 39 5.5 LIMPOPO 53 7.4 MPUMALANGA 59 8.3 KWAZULU 205 28.7 FREE STATE 37 5.2 EASTERN CAPE 88 12.3 WESTERN CAPE 73 10.2 NORTHERN CAPE 12 1.7 TOTAL 714 100.0

OUTCOME OF INVESTIGATIONS IN RESPECT OF CLASS I CASES Police cleared of 346 incidents of deaths Remaining 368 Class I cases found to be substantiated

BREAKDOWN OF HOW 368 CLASS I CASES WERE DEALT WITH 68 recommendations for formal inquests made 71 recommendations for prosecutions made 148 cases still awaiting finalization due to ballistic, post mortem reports, etc

National Intake 2003/4 Number of Offences (Class III) reported PROVINCE Number % GAUTENG 404 27.4 NORTH WEST 149 10.1 LIMPOPO 133 9.0 MPUMALANGA 106 7.2 KWAZULU 124 8.4 FREE STATE 51 3.5 EASTERN CAPE 100 6.8 WESTERN CAPE 306 20.8 NORTHERN CAPE TOTAL 1 473 100.0

National Intake 2003/4 Number of cases of Misconduct (Class IV) reported PROVINCE Number % GAUTENG 1 080 29.1 NORTH WEST 335 9.0 LIMPOPO 253 6.8 MPUMALANGA 173 4.7 KWAZULU 396 10.7 FREE STATE 119 3.2 EASTERN CAPE 270 7.3 WESTERN CAPE 910 24.5 NORTHERN CAPE 180 4.8 TOTAL 3 716 100.0

CRIMINAL CONVICTIONS 12 murder convictions 7 attempted murder convictions 2 culpable homicide convictions 1 malicious damage to property conviction 3 crimen injuria convictions 1 armed robbery conviction 4 assault GBH convictions 182 years and six months in jail terms

SUCCESSES Registration of new cases within 24 hours has improved Attendance of crime scenes Ability to investigate all high profile cases

CHALLENGES Database management under resource constraints Attendance of court cases has increased tremendously Research capacity (Pro-Active Oversight)

FINANCIAL STATEMENTS 2003/04 Ms E Verster

INTRODUCTION Appropriation Statement (p80 – p87) Income Statement (p88) Balance Statement (p89)

APPROPRIATION STATEMENT Reflects expenditure per Programme, Standard Item and Economic Classification Virement (shifting of funds between main divisions) exercised during 2003/04 Virement due to savings on Personnel expenditure Saving culminated from whole process of filling of vacant posts

APPROPRIATION STATEMENT (continued) Virement included in Final Allocation Total Appropriation – R37 043 Total Expenditure – R36 991 Saving of R52 000,00 on Voted funds 0.1% of the total budget

INCOME STATEMENT Increase in Administrative Expenditure in terms of Travel and Accommodation Another reason – training initiatives Expenditure w.r.t BAS data processing increased dramatically – took matter up with NT at the MTEC Further interaction regarding this matter is ongoing RDP funding received from CWCI re International Conference: Policing Oversight in Africa

INCOME STATEMENT (continue) “Downtime” once again created major problems at the end of 2003/04 financial year Instruction to “close” the system by 19 March 2004 contributed to the fewer payments received after the close of the financial year – Accruals decreased by 67.7% Conference expenditure was also paid during the last quarter of the year Expenditure increase in last few months of financial year

INCOME STATEMENT (continue) Net surplus of R67 000 Surplus includes saving on Voted Funds (R52 000) R697 will be returned to NRF – transfer payment The rest of the surplus will also be surrendered to the NRF ±R1 000 on Revenue overpaid to SARS – to be recovered in 2004/05

BALANCE SHEET Reflects a bank overdraft Overdrafts calculated by Cash in transit (4125) minus bank balance as at 31/03/2004 (773) and cash with commercial banks (23) RDP still owes ICD funds

Conclusion Ms E Verster