California Consortium for Independent Study CCIS Compliance Training Spring 2017

Audit Exceptions 1. Failing to keep separate Registers/Attendance Records. 2. For districts and county offices of education, combining seat-time attendance with independent study attendance without properly distinguishing between the two types of attendance and without reporting them separately. 3. For charter schools, failing to use independent study written agreements when the requirement for classroom-based instruction is not met. 4. Claiming ADA for students on independent study who also were on some form of suspension or who were expelled during the period for which ADA was claimed. 5. Claiming more than the 10 percent independent study ADA allowed by a continuation school or opportunity school or program. Machele

Audit Exceptions 7. Calculating the independent study pupils to 6. Improperly reporting independent study ADA on the designated line of the attendance reporting form. 7. Calculating the independent study pupils to full-time certificated employees ratio incorrectly. 8. Failing to match records of work completed to a student’s dates of attendance. 9. Crediting a student with more than the allowable ADA per day/week/month. 10. Claiming ADA for days when a student did not complete a day’s worth of independent study assignments. 11. Failing to have an independent study written agreement on file for each student. Machele

Audit Exceptions independent study written agreement. 12. Claiming ADA before obtaining dated signatures from all required participants on the independent study written agreement. 13. For districts and county offices of education, claiming ADA for an independent study written agreement that is for less than five consecutive days. 14. Missing beginning or end dates on an independent study written agreement. 15. Missing second-semester independent study written agreements.( for past years audit, or if still using a semester agreement.) 16. Failing to have work samples for each student. Machele

Audit Exceptions 17. Failing to indicate review of student work by the supervising teacher on work samples. 18. Using sectarian materials for assignments claimed for ADA purposes. 19. Failing to provide for a classroom alternative to independent study. Machele