Reform PDC Solutions for Manufacturing

The Concerns of Manufacturing Organizations: Efficient Manufacturing Processes Timeliness of Product Delivery Product Profitability Reliance on Partners Quality of Customer Service Data Management (C) 2013 FabSoft

How Reform PDC Can Help Effortless form management for invoices, pick tickets or packaging information Easy management of documents requiring notes or signatures Transparent document approval processes Simple electronic distribution of hard copy documents On demand form filling, printing and archiving Hands off postal sorting and address validation for shipment & mail delivery Easy image management for inventory and shipping control (C) 2013 FabSoft

Effortless Form Management Reform PDC Difficult for manufacturers to manage high volumes of product paperwork. Using pre-printed forms is costly and requires frequent maintenance. Distributing forms manually is inefficient and unreliable. Reform PDC streamlines form management by automating forms creation, distribution, and archiving. Reform PDC can generate custom invoices, statements, pick tickets, work orders, shipping documentation, etc. (C) 2013 FabSoft

Reform PDC – Form Management Solution PRINT Form Management Solution Workflow An invoice is printed from the user’s host application. A copy of the invoice is automatically distributed to the customer, the accounting dept, and the electronic archive system. After Before PRINT FAX ARCHIVE E-MAIL (C) 2013 FabSoft

Easy Management of Documents Requiring Notes or Signatures TagDoc Tag Doc tags forms requiring notes or signatures with a barcode. Barcode is associated with information on the document – order number, part description, etc. Upon scanning, the barcode is recognized and the document is archived or routed for further processing. (C) 2013 FabSoft

Reform PDC – Tag Doc Solution SCAN Tag Doc Solution Workflow Print form with Tag Doc barcode. Customer signs form. Form is scanned and archived and indexed with other related files. Archive System John Smith Tag Doc Barcode Customer Signature (C) 2013 FabSoft

On-Demand Form Filling, Printing & Archiving Desktop Filler Access and process forms from the MFP screen with Desktop Filler. Print generic forms or educational literature, on-demand. Merge client data onto any form for accuracy and legibility. Completed forms are distributed to printers, fax, email, and archive systems (C) 2013 FabSoft

Reform PDC – Form Filler Solution Desktop Filler Solution Workflow Walk up to MFP screen. Select form and lookup client information. Select Print. Client signs and returns form. Completed Form is scanned and automatically archived and distributed. PRINT SCAN FAX ARCHIVE E-MAIL (C) 2013 FabSoft

Seamless Integration with Information Management Systems Modular Object Scanning Technology (MOST) Seamlessly integrate paper based and electronic workflows with MOST. Integrates with major archive systems, enterprise fax systems, billing systems, for on-demand access to information. Documents can be scanned and delivered to the appropriate destinations. (C) 2013 FabSoft

MOST Scanning Solution Workflow MOST Solution SCAN MOST Scanning Solution Workflow Paper is loaded into document feeder User selects function (Email, fax, archive, form filler, print, etc.) User enters information Select Process – jobs are processed and sent FAX ARCHIVE E-MAIL (C) 2013 FabSoft

Transparent Document Approval Processes Document Authority Control (DAC) Requisitions, changes orders, etc. may need to be reviewed by various individuals in the organization. Document Authority Control (DAC) automates document approval processes. Documents can be viewed, approved, or revised, and then automatically sent to the next recipient. (C) 2013 FabSoft

DAC Document Approval Workflow DAC Solution DAC Document Approval Workflow DAC notifies user of awaiting document User views and approves document from the DAC web interface Document continues to the next approver Fully approved documents is distributed FAX ARCHIVE E-MAIL (C) 2013 FabSoft

Easy Image Management SnapDoc Digital photographs are used to provide a visual record of inventory and shipping. Snap Doc associates pictures taken with a Ricoh 500SE digital camera, with the product information. Pictures are automatically archived and delivered to the printers, fax, and email systems. (C) 2013 FabSoft

Snap Doc Image Management Solution Workflow Snap Doc Solution Snap Doc Image Management Solution Workflow Print Snap Doc Worksheet Scan Barcode and Take Picture Write notes on worksheet Upload pictures & Scan Worksheet Pictures are distributed Take picture, Write notes Upload Pictures Scan Worksheet ..... FAX ARCHIVE E-MAIL (C) 2013 FabSoft

Reform PDC & Manufacturing Success Stories

Volvo Motor Graders New Workflow Solution Previous Workflow Customer Overview Volvo Motor Graders, a division of Volvo Construction Equipment produces motor graders used in applications throughout the world. Business Challenges Inefficient method of relaying key documents to other Volvo Group companies and customers. Previous Workflow Statements are printed by SAP, manually sorted, and individually scanned by a clerk. Scanned statements are reviewed and forwarded to the appropriate customer via e-mail. Solution Reform PDC New Workflow Clerk prints to the Reform PDC print queue in SAP. Reform PDC automatically emails the statements accordingly without any user intervention. The total process is reduced to 5 to 10 minutes duration from approximately 3 hours using the old process.  Using these numbers, the cost of labor is reduced by more then 90%. (C) 2013 FabSoft

Wholesale Parts Direct Customer Overview Manufactures and retails specialty automotive parts Business Challenges High volume of more than 700 multi-part forms per day. Documents have a life cycle of up to 14 days, and manual filing took up to 4 hours. Previous Workflow Multi-part forms were manually delivered to departments and customers. Documents were kept in file cabinets, which were difficult to maintain. Solution Reform PDC, Tag Doc New Workflow Multi-part forms were recreated with Reform PDC and tagged with a Tag Doc barcode. Upon printing, documents are automatically routed to fax, email, archive. For example – tickets are emailed to the body shop, credits are faxed to parts, a copy of the invoice is emailed to accounting, and all documents are archived. If a document needs to collect a customer signature, afterwards it is scanned and routed with Tag Doc. (C) 2013 FabSoft