2015 Five-Yearly Review Diversity package - Implementation GTPA December 3rd, 2015

Diversity-related items: Partnership Parental Leave Maternity Leave Paternity Leave Increased Flexibility for New Parents SLS Flexibility LTSLS Flexibility Leave Donation Teleworking Flexibility Dual Career / Ease of Social Integration Installation and re-installation indemnity

Full recognition of registered partnerships Proposal: Full recognition of registered partnerships What does this mean? Extend the meaning of spouse and marriage, within the Staff Rules and Regulations, to include all registered partners and registered partnerships. Recognition for MPA Recognition of partnership registered in non-member states Same benefits as married couples, including those offered by the CERN pension scheme. What does this mean for you? More partnership declarations Modified EDH documents: FAMI, Home Leave, Installation Claim, Leave Request Update benefits for implicated MPE  will be done by HR

Enhancement of conditions of Parental Leave Proposal: Enhancement of conditions of Parental Leave What does this mean? Extension of maximum leave duration from 3 to 4 months Parental leave remains unpaid, however, during the leave: Payment of child, family and infant allowances. Funding of health insurance coverage by the Organization. NB: Pension Fund to remain optional and at the expense of the MPE. Guaranteed access to parental leave if a minimum of 2 months’ notice period is given. What does this mean for you? More requests ? Procedure: Updated paper form ready for Jan 1st 2016 (suppress DH signature ?)

Improve Flexibility during Maternity Leave Proposal: Improve Flexibility during Maternity Leave What does this mean? Sickness (100% or part-time) possible between 6 and 2 weeks before due date (absence counted as maternity) Extension by 3 weeks in case of illness or disability of the newborn (within the 23-week maximum). CHIS coverage for female fellows on maternity leave from the end of their contract until the end of the maternity leave Fellows CHIS coverage excluded if spouse is a CERN employee Eligible if due date is between 0 and 6 weeks after contract end date Status of the fellow after the contract has ended: similar to ex-staff members on unemployment benefits. In exceptional cases, a contract extension will also be given to Fellows What does this mean for you? In some cases: more complex calculation of maternity leave duration. HR Benefits here to help!

Increase Paternity Leave Proposal: Increase Paternity Leave What does this mean? Increase paternity leave from 6 to 10 working days + 5 supplementary days in the event of premature birth, multiple births, as of the second child, if the MPE is a single parent, or in the event of serious illness or disability of a newborn (these periods being non-cumulative). Precision to be made on date of application What does this mean for you? More paternity leave requests. EDH tool to be developed in 2016.

Increase Flexibility for New Parents Proposal: Increase Flexibility for New Parents What does this mean? Allow a return to work in a part-time capacity (min 80%) be granted for a maximum duration of six months, after the end of maternity leave, adoption leave or child birth Guaranteed access What does this mean for you? Existing part-time work request procedure can be used

Increased SLS Flexibility Proposal: Increased SLS Flexibility What does this mean? Reduce the cost of the first SLS slice from 1.5% to 1% of the participant’s basic salary, and reduce the cost of the second slice from 2.5% to 2%  no contract amendments The additional leave day currently granted annually to SLS participants to be phased out    Suppression of anniversary date / 12 months min participation/ 2months notice period: SLS participation/change/cancellation to be effective from 1st of month following supervisor’s approval in EDH document. What does this mean for you? No impact

LTSLS Flexibility Proposal: What does this mean? Possibility to use long-term saved leave for specific needs throughout the career: For caring for a close relative, or For professional development Supervisor’s approval required Frontline validation for requests for professional development More details to come on procedure What does this mean for you? LTSLS leave type in EDH available to DAOs only

Leave Donation Proposal: What does this mean? For validation / input Work in progress Proposal: Leave Donation What does this mean? “The Management intends to provide a framework whereby, under strict conditions, MPEs may “donate” their own annual leave day(s) for the benefit of colleagues in need of additional leave days for well-defined compassionate grounds.” Conditions for beneficiary: MPE No more paid leave options remaining 30 (working days) max to be received Particularly serious illness/accident of a dependent child or spouse/partner Continued presence of the MPE required for the heavy medical treatment of the dependent child or spouse/ partner certified by the medical practitioner of the dependent child or spouse/ partner Conditions for donator: 1 year of service minimum as an MPE 5 leave days maximum per leave year. What does this mean for you? No impact. Requests will be handled by HR.

Extension of the Teleworking Scheme For validation / input Work in progress Proposal: Extension of the Teleworking Scheme What does this mean? Modify the name of the scheme from “work-from-home” to “telework”. As such, telework may take place from a location other than the MPE’s established place of residence; In exceptional circumstances, to authorise a second regular day of telework per week; With the hierarchy’s prior approval, to permit teleworking on an ad-hoc basis; To offer fellows the possibility to telework.     What does this mean for you ? New absence type in EDH “ad-hoc teleworking”. More precisions to come.

Dual Career / Ease of Social Integration Proposal: Dual Career / Ease of Social Integration What does this mean ? Measures to facilitate professional integration of spouses/registered partners: CERN membership to International Dual Career Network (IDCN) UNIGE Welcome Center: access to career transition workshops to spouses/partners What does this mean for you? More infos available here: https://diversity.web.cern.ch/ Installation and re-installation indemnity What does this mean? Equal treatment for installation and reinstallation irrespective of family moving to local area or not No impact

Conclusions: Resources available to you: Admin e-guide SR&R ACs and OCs – in the course of 2016 HR advisors HR benefits section