Hamilton High School Music Boosters Understanding The 2016-17 Budget Stephen Hart HHS Music Boosters Co-Treasurer Father of Riley Hart, Senior Mellophone (602) 751-4839 stephen.hart@nau.edu Presented At HHS Music Boosters New Parent Orientation Meeting Sunday 07/10/16

What Does It Cost To Run The HHS Marching Band? It will cost about $120,000 to operate the marching band in 2016-17 $55,000 of these costs are paid by the school (from tax credit donations and fees that band parents pay directly to HHS) ● 1 Instructor [Mr. Holley – paid for by CUSD operating budget] ● Multiple Part-Time Consultants for Music Arrangement, Drill Design, Guard Choreography ● Multiple Part-Time Clinicians (Supplemental Instructors) ● Two Camps [Summer + Fall Mini-Camp] ● Many Practices During The Fall Semester [Almost Daily] ● Travel: 8-10 Half-Time / Pre-Game Performances [HHS Varsity Football Games] ● Travel: 4-5 Competitive Performances [including one in California]

What Does It Cost To Run The HHS Marching Band? It will cost about $120,000 to operate the band in 2015-16 The remaining $65,000 of this is paid by the HHS Music Boosters ● Stock the concession stand ● Feed The Band ● Husky Day orders (t-shirts, shoes, jacket, gloves, etc.) ● Expenses related to hosting the ABODA competition ● Uniform cleaning and maintenance ● Props and Color Guard uniforms / equipment (purchase and repair) ● Student leadership workshop ● Some activity-related costs (especially during Summer Band Camp and Mini-Camp) ● Instrument repair ● Maintenance on uniforms, pit equipment and band trailer ● Year-End Celebration (Main Street Lock-In) ● Miscellaneous special projects

Where Does $120,000 In Revenue Come From? $55,000 Required fees paid by band families directly to HHS, can include tax credit donations $65,000 Funds raised by HHS Music Boosters, includes tax-deductible charitable contributions (no required fees!)

Where Does $120,000 In Revenue Come From? The first $55,000 of this comes from fees paid by band families directly to HHS

Where Does $120,000 In Revenue Come From? $600 total fees per family, capped at $1,000 total for families who have more than one student in the marching band ● Follow the payment schedule and instructions in the Marching Band Payment Guide ● Make fee payments at the HHS Bookstore ● Keep careful records (don’t expect HHS to) ● Email Mr. Holley with an update every time you make a payment Band families can use State Tax Credit contributions to cover all or any portion of these total $600 / $1,000 fees

Where Does $120,000 In Revenue Come From? The remaining $65,000 of this comes from funds raised by the HHS Music Boosters + $10,000 Funds Available For Expenditure From Opening Bank Balance* + $30,000 Expected Revenue From Concession Stand Sales + $5,000 Expected Husky Day Revenue + $10,000 Expected Revenue From Hosting ABODA Competition (concession stand, program sales, corporate sponsorships, etc.) + $10,000 Expected Charitable Contributions ------------------------------------------------------------------------------------------------------------ =$65,000 TOTAL ------------------------------------------------------------------------------------------------------------ *The HHS Music Boosters opening bank balance as of 07/01/16 is projected to be $25,000, however the HHS Music Boosters need to end the year (on 06/30/16) with $15,000 in the bank for cash-flow purposes; $25,000 less $15,000 = $10,000 available

HHS Music Booster Fundraising in 2016-17 ● Concession Stand Sales (home football games, this takes lots of volunteers) ● Snap-Raise / Crowd-Funding (online, email, social media) ● Mattress Sale (buy a mattress in the spring!) ● Other Voluntary Charitable Contributions (write us a check!) ● Intel Employee Matching Gifts Program (Christy Smith can assist with this) ● Community Partner Programs (Fry’s, Albertson’s, Scrip, etc.) ● Corporate Sponsorships The Hamilton High School Music Boosters is a member of Chandler School Boosters, Inc., a tax-exempt, 501(c)3 non-profit organization. Any amount contributed to the HHS Music Boosters is considered a tax-deductible charitable contribution, and will be acknowledged as such by the HHS Music Boosters. The recommended charitable contribution amount for 2015-16 for each band family is $250. Any HHS Music Booster Board Member (Rich Frazier, Stephen Hart, Gayle Jensen, Mary Price or Karen Treadway) would be glad to give you more information on this.

Questions Stephen Hart HHS Music Boosters Co-Treasurer Father of Riley Hart, Senior Mellophone (602) 751-4839 stephen.hart@nau.edu Presented At HHS Music Boosters New Parent Orientation Meeting Sunday 07/10/16