DEPARTMENT OF FOREIGN AFFAIRS PRESENTATION TO THE FOREIGN AFFAIRS PORTFOLIO COMMITTEE 06 April 2005

OUTLINE OF PRESENTATION Human Resource Issues DFA Establishment HR Highlights 2004/05 Employment Equity Profile Organisational HR programme 2005/06 Organisational people challenges

OUTLINE OF PRESENTATION (cont…) Finance Issues Programme structure 2004/05 Expenditure Options for 2005/06 2005 to 2008 Budget Allocation Level Of Commitment 2005/06 Number of Missions

HUMAN RESOURCES

DFA establishment 2849 844 2005 Total 539 197 342 Unfunded vacancies 435 85 350 Funded vacancies 1875 562 1313 Filled vacancies Missions Head Office Vacancy status

Highlights for 2004/5 Filled vacant funded posts in Head office and Missions (summary in next slides) Decentralised Human Resources and Finance functions to Branches Developed and implemented an orientation and training programme for new appointees Developed Job Profiles for Head Office, transferred staff and LRPs Launched the Voluntary Counselling and Testing (VCT) programme. Repositioning of Foreign Service Institute

Summary – recruitment drive April 2004 to 31 March 2005 Total posts advertised = 463 Successfully filled = 343 (internally + externally) Internal (Promotions) = 109 109 Total 12 Male White 43 Male Black 22 Female White 32 Female Black Recruited Race and gender

Summary- recruitment drive cont. External = 234 234 Total 2 Male White 83 Male Black 9 Female White 140 Female Black Recruited Race an gender

Employment Equity profile OVERALL RACE & GENDER 31 March 2005

Employment Equity profile OVERALL GENDER 31 March 2005

Employment Equity profile HEAD OFFICE RACE & GENDER 31 March 2005

Employment Equity profile MISSION RACE & GENDER 31 March 2005

Employment Equity profile HEADS OF MISSION GENDER (31 March 2005) HEADS OF MISSION FEMALE MALE TOTAL POLITICAL APPOINTEES 20 31 51 CAREER DIPLOMATS 3 39 42 TOTAL 23 70 93 TOTAL 25% 75% 100% Seven (7) diplomats (career and political) will assume duty on July 2005. Of the seven, three are Women. NB. These are not reflected in the table above.

HR Programme for 2005/6 Develop and implement a talent Management strategy Conduct skills audit Develop a DFA competency framework Create a conducive organisational culture that values diversity Develop and implement a Leadership Development Programme for Senior Managers Continue implementing Learnerships and internships Implement a Coaching and Mentoring Programme Develop and implement a new EE plan, with special focus on gender and disability issues Facilitate gender mainstreaming

Challenges facing the Department Institutional capacity building Attracting and retaining individuals from the designated groups, especially Women and People with disabilities at senior management level. Developing full potential and talent of DFA employees Training and Development for Missions Creating an organisational culture that values diversity and encourages optimal performance

FINANCE ISSUES

PROGRAMME STRUCTURE Programme 1:Administration Programme 2: Foreign Relations Programme 3: Public Diplomacy & Protocol Services Programme 4: International Transfers

Roll over for 2004/05 Capital Works R33m Transaction Advisor (H/O) R6m IBSA R6,5m Mission Vehicles R1m Personnel R5m Missions opened in 2004/05 R5m TOTAL R56,5m

Projected Net Savings 04/05 Savings per Expenditure report 154,444 Less:Rollovers (56,500) :Forex gains (45,000) Net Savings 52,944

DEPARTMENT BUDGET PROCESS POLICY OPTION 2005/06 DEPARTMENT BUDGET PROCESS Option 1: African Agenda R193 million Developed Four Options R624 million Option 2: International Commitments R113 million Option 3: Improving Service Delivery R86 million Option 4: Capital Works R232 million

Finance Programme 2005/6 Implementation of phase 2 of the financial system. Implementation of the feasibility study for acquiring properties abroad Information communication technology Converged Network Portal Solutions Data warehousing/Business Intelligence Business process management (Protocol & Consular systems)

New missions opened 2002/03

New Missions Opened 2003/4 & 2004/05 2003/04 Khartoum/Sudan Yaounde/Cameroon Antananarivo/Madagascar Moroni/ Comores Damascas/Syria Almaty/Kazakstan 2004/05 Manilla/Phillipines Asmara/Eritrea Malabo/Equitorial Guinea

Thank you