Environmental Management Systems The ISO 14001 Approach Environmental management involves the management of all components of the  both living and non-living). This is due to the interconnected and network of relationships amongst all living species and their Habitats Environment protection can start from the very root, i.e. from around ourself. Avoid use of motor vehicles use bicycle or walk down Discipline yourself not to use air-conditioner Reduce using Electricity, Petrol, Diesel etc Educate people about recycling reusing plastic, glass etc Tailor this page to whom you are speaking.

1. Clean, efficient, and cost-effective forms of renewable energy 2 1. Clean, efficient, and cost-effective forms of renewable energy 2. Raise emission standards in all carbon-emitting vehicles 3. Buy and consume foods and other products that are locally grown/manufactured to cut down on transportation fuel consumption 4. Educate people around the world about the side-affects of human overpopulation, and practice contraception 5 Allow the development of clean green energy

What is an EMS? Systematic way of managing an organization’s environmental affairs Based on Plan-Do-Check-Act Model (PDCA) Focused on Continual Improvement of system Addresses immediate and long-term impact of an organization’s products, services and processes on the environment. A tool to improve environmental performance I introduce the term “PDCA” here I often use the term “activities, products, and services” here and reference the standard’s use of these terms

EMS Model Based on the P-D-C-A Model, Plan-Do-Check-Act Policy Planning Management Review Implementation Checking Corrective Action

Why Implement an EMS? Struggling to stay in compliance and keep track of regulations/laws Environmental management just one of many responsibilities Establish a framework to move beyond compliance Vehicle for positive change; improved employee morale, enhanced public image Employee turnover

Why Implement an EMS ? More reasons: Helps to identify the causes of environmental problems. better to make a product right the first time cheaper to prevent a spill or other accident cost effective to prevent pollution Trade and competitive issues Inconsistency in environmental regulation and enforcement Many individual parts may already be in place – just need to unify under the EMS umbrella!

ISO 14000: A series of standards Created by the International Organization of Standardization, a non-governmental organization (NGO) established in 1947, located in Switzerland (see handout for more info) ISO is a worldwide federation of national standards bodies from over 100 countries; American National Standards Institute (ANSI) is US representative They have created many standards: ISO 9000, film speeds

ISO 14000 Family A series of guidance documents and standards to help organizations address environmental issues. Ones below deal with EMS. 14001: Environmental Management Systems 14004: EMS general guidelines 14010: Guidelines for Environmental Auditing 14011: Guidelines for Auditing of an EMS 14012: Auditing - Qualification criteria I say here that 14004 is guidance on how to implement ISO 14001 10, 11, and 12 relate to auditing of the 14001 standard. I would note here that a new joint auditing standard is currently being developed that will eventually replace 14010, 14011, and 14012. This new standard ISO 19011 is an auditing standard that may be used for both ISO 9000 and ISO 14001.

To Whom Do the Standards Apply? Standard is Voluntary Large and Small Business & Industry Service Sectors (hospitals, hotels, etc.) City and County Government Applicable to all types of organizations, of all sizes anywhere in the world

Becoming ISO 14001 certified ISO 14001 is the only certification standard Registration body examines EMS for conformity to the ISO 14001 standard Not a compliance audit, an EMS audit Facility awarded registration Does NOT mean that products are more environmentally friendly Does mean have a documented EMS that is fully implemented and consistently followed I typically read this whole slide – very important

17 Requirements in ISO 14001 Env. Policy 4.2 Document control 4.4.5 Env. Aspects 4.3.1 Operational control 4.4.6 Legal and other req. 4.3.2 Emergency preparedness and response 4.4.7 Obj. and targets 4.3.3 Monitoring and measurement 4.5.1 Env. Mgmt. Program 4.3.4 Corrective/preventive action 4.5.2 Structure and Responsibility 4.4.1 Records 4.5.3 Training, awareness, and competence 4.4.2 EMS audit 4.5.4 Communication 4.4.3 Management Review 4.6 EMS documentation 4.4.4 I mention the numbering system here. I also mention that presentation is to hit key elements, but all 17 are listed on this slide. Meat of standard only 5 pages (I usually bring a copy of ISO 14001 with me to speak). Recommend they get a copy as all words are important.

ISO 14001 Key Elements Policy Statement Identification of Significant Environmental Impacts Development of Objectives and Targets Implementation Plan to Meet Obj. and Targets Training Management Review How you meet the elements is up to you

EMS Model Based on the P-D-C-A Model, Plan-Do-Check-Act Policy Planning Management Review Re-emphasize the PDCA here and continual improvement. Implementation Checking Corrective Action

ISO 14001 Policy Statement (4.2) Management’s declaration of commitment to the environment. Policy Statement 3 Main Elements (Big 3) Commitment to Compliance Commitment to Prevention of Pollution, and Commitment to Continual Improvement Broader definition of pollution prevention Available to Interested Parties

EMS Policy Statement Must be appropriate to the nature, scale and environmental impacts of the organization’s activities, products or services Provides a framework for setting and reviewing objectives and targets Way of communicating environmental mission internally and externally Broader definition of pollution prevention than EPA’s: not just source reduction, but also recycling, treatment, disposal, and material substitution

HOW TWO N.C. COMPANIES COMMUNICATED THEIR POLICY STATEMENT TO EMPLOYEES

Aspects and Impacts (4.3.1) An organization evaluates and addresses its own significant aspects, including non-regulated aspects May be positive or negative Think from the fenceline: Aspect: Cause or Input: Element of an organization’s activities, products, or services which can interact with the environment Impact: Effect or Output: Any change to the environment, whether adverse or beneficial, resulting from an organization’s activities, products, or services

Aspects and Impacts Consider: Example: Air emissions Solid/hazardous waste Water effluents Contamination of land Noise, vibration and odor Land use, energy use, water use Raw material and resource use Positive environmental issues Example: Aspect - Radioactive material Impact – Transportation and storage issues; Environmental contamination Not just regulated issues! I usually use the terms here non-regulated as well as regulated aspects.

Environmental Aspects Surface Water Impacts Waste Impacts Soil Impacts Air Impacts Groundwater Impacts Resource Impacts Nuisance Impacts Soil disturbance leading to Erosion and Sedimentation Accidental Spillage - Vehicle /Helicopter/Equipment fluids Gray water Accidental Spillage - Vehicle/Helicopter/Equipment fluids Fuel Consumption - Use of a Nonrenewable Resource Training within a Natural Environment (Plant, Wildlife, Wetlands) Training within species habitat Disposal of Spill Residue Disposal of Solid Waste Disposal of Hazardous Waste Particulate Matter from Operating Vehicles Off-road Air Emissions from equipment and vehicles Outdoor burning - PM Encampment Input (raw material and labor) NOTES FROM DAWN SUDMEYER: We used this diagram as a tool to identify environmental aspects and generic impacts associated with each specific process conducted aboard Camp Lejeune. We chose to show you this particular process, first because of its uniqueness to the military and second because of many aspects involved in encampment which are not compliance issues. The goal of ISO is to go beyond compliance. A diagram similar to this is another tool which can be used to look at processes without focussing on compliance issues. Using these diagrams, we identified approximately 40 process representative of activities conducted aboard Camp Lejeune; based on these processes, we identified more than 400 environmental aspects and impacts. These diagrams can be applied to any process. We found that using this diagram helped us to visualize the related aspects and impacts -- a picture is worth a thousand words. I use this slide to help folks visualize aspects/impacts – one of the most confusing parts of the standard. Conservation Lead Responsibility - Fish and Wildlife Division, Compliance Division, and Planning Division

Ranking/Significance Scoring Consider: Environmental Concerns Regulatory/legal exposure; health/env. risks; conservation Business Concerns: Effect on the public image; community concerns Cost savings; cost recovery period; equipment/facility Other issues: Scale, duration, and zone of impact Probability of occurrence - frequent, likely, possible, rarely, unlikely Severity of impact - catastrophic, severe, moderate, minor 2 slides on this idea. Both meant to show the ways that organizations may go about grouping and ranking aspects. Examples of this on DPPEA’s web site.

Example Significance Matrix Activity, Product, Service Aspect Impact Legal Liability Public Concern Frequency Severity OSR Significance (OSR>2.5) Dissolve Mineral Ore Water use Resource depletion 1 3 2 1.75 No Natural Gas Use Resource depletion 1.50 Air pollution (Nox) Use of Strong Acids Spills to land or water 2.75 Yes

Scoring Guide for Ranking Significance Environmental Planning Division

Legal and Other Environmental Requirements (4.3.2) Setting legal framework for the EMS have a procedure to identify and access the legal requirements: state, federal, local have a documented system for keeping up-to-date communicate to the right people Industry-specific requirements CMA Responsible Care Int’l.Chamber of Commerce (ICC) Charter Other voluntary requirements EPA ClimateWise, WasteWise, 33/50 Program Green Seal

Planning (4.3) Review policy Determine significant impacts Establish obj./target Determine legal/ other rqmts.

Objectives &Targets (4.3.3) The organization shall establish and maintain documented environmental objectives and targets. Can include commitment to: reduce waste reduce or eliminate release of pollutant design product to minimize environmental impact in production, use, and disposal. Be realistic. Keep objectives simple, flexible, and measurable.

OBJECTIVES & TARGETS Reduce generation of hazardous waste Improve indoor air quality by reducing solvent odors Prevent spills Reduce electrical use Reduce spent solvent by 80% by 01/2002 Reduce emissions by 90% by 05/2002 Max. of 2 /yr. by 2003 Reduce electricity use by 10% by 08/2002

Planning Develop Env. Mgmt. program Establish obj./target Review policy Develop Env. Mgmt. program Determine significant impacts Establish obj./target Determine legal/ other rqmts.

Env. Mgmt. Program Plan: Switch to aqueous cleaning process Action- Substitute water based cleaning process for vapor degreasing process Responsibilities - Process Engineering Schedule - Bench top trials - 2 months (date) Full scale pilot - 3 months (date) Implementation period - 1 month (date) Resources needed - 1 FTE for 4 months - Est. Budget $12,000

Implementation (4.4) Structure/responsibility (4.4.1) Training, awareness, & competence (4.4.2) Communication (internal/external) (4.4.3) Env. Mgmt. System Documentation (4.4.4) Document control (4.4.5) Operational control (4.4.6) Emergency preparedness and response (4.4.7) Sections overlap: For example, 4.4.2 and 4.4.6 require that employees have info. on EMS as well as knowledge of environmental impacts from operations and activities

(4.4.5) Document Control – Ex. Matrix

Checking/Corrective Action (4.5) Monitoring and Measuring (4.5.1) Non-conformance and Corrective/Preventive Action Records (4.5.3) EMS Auditing (4.5.4) (4.5.2)

(4.5.1) Monitoring and Measuring The organization shall establish and maintain documented procedures to monitor and measure ... the key characteristics of its operations that can have a significant impact on the environment. Track how well the system is working Measure the key characteristics of those activities that can have significant impacts Analyze the root causes of problems

(4.5.2) Non Conformance and Corrective and Preventive Action Develop procedure for investigating, correcting, and preventing system deficiencies Set up process for assigning responsibilities for and tracking completion of corrective action Set up process to revise EMS procedures based on corrective actions

(4.5.3) Records The organization shall establish and maintain procedures for the identification, maintenance and disposition of environmental records Include - training records, audits, management reviews

(4.5.4) EMS Auditing Develop internal EMS audit program Are all EMS requirements met? (Are we meeting the standard?) Is the system working? (Are we doing what we said we would?) Determine audit frequency and procedures; train auditors; keep records of audits, findings, and follow up actions

EMS Model (Plan-Do-Check-Act) Policy Planning Management Review Implementation Checking Corrective Action

(4.6) Management Review Reviews EMS to ensure its continuing suitability, adequacy and effectiveness Reviews process to ensure necessary information is collected for evaluation Review must be documented Consider changes to: policy objectives other EMS elements

Thoughts on Going for ISO 14001 Attend an overview class (need a champion, know what’s coming) Start with gap analysis or “road map” 6-18 months to design and fully implement Work in teams or task groups Staff resources Incorporate Health and Safety? Level of Involvement of Suppliers/Contractors Training (internal/lead auditor, overview) Using an accredited trainer/registrar If you are going to go down this path… Internal champion key place to start Gap analysis good place to start because organization has some type EMS now. Want to see where the gaps are. This helps them see that it isn’t impossible for them to do. Teams may be used for part or all of the EMS design and implementation. Give examples of a team being used only for aspect/impact analysis for instance. Most companies report that staff time is their largest cost. Organization draws the fenceline. To what degree to involve suppliers/contractors? I often read the standard here. I then say Ford/GM are involving suppliers to a large degree. Varies. Organization decides. Also use example of on-site contractors during renovations/construction. Tell them type of training they can get. (5 day lead auditor, 2-3 day internal auditor, etc.) Accredited registrars and course providers on Registrar Accreditation Board’s website. No good reason not to use accredited firm but it is their choice.