VMS Trainer: Julie Gabhart
VMS HUD VMS Reporting Rules VMS Gather VMS Reports VMS to GL Balancing Tool
HUD VMS Reporting Rule ‘Hybrid’ reporting rule: Only report HAP/URP paid in month But report in VMS to month in which expense was incurred (accrued)
HUD Changes to VMS Summary of the changes: The HUD changes to VMS include the addition of new voucher types. Summary of the changes: Types for vouchers from RAD conversions to Project-based Vouchers (PBV) Types for the Moving To Work (MTW) program Changes for the Reporting of Disaster Vouchers For full details on the changes please refer to the VMS Manual on the HUD Portal http://portal.hud.gov/hudportal/documents/huddoc?id=instructions.pdf
Setting up new VMS Types The new VMS Types are available in Project Setup
Month HAP Transaction Flow HAP transactions Incur and pay HAP liabilities Hold payments Adjustments to payments VMS reporting is a snapshot of the flow Unrecorded transactions get picked up the following month!
Take the Snapshot The VMS Reporting Window is open from the 4th – 22nd each month. Don’t wait to report. Any adjustments will get picked up in the next submission cycle. Step 1 – Gather Step 2 – Print Reports Step 3 – Key in VMS website
Non VMS Transactions Shelter Plus Care HAP/URP Mod Rehab HAP/URP Outgoing Portable Admin Fees * Transactions for projects that have a blank or Non-VMS type in Project Setup
New VMS Module Screen Same but different!
The Reconciliation Report
VMS Data Entry Report
Prior Month Correction Report
12-Month Cumulative Report This report allows you to print cumulative month totals to review and correct VMS HUD website entries.
VMS to GL Balancing Tool Balance VMS to General Ledger to confirm a variance of less than 3%.
VMS Manual Adjustments For converting and migrating clients, allows you to create multiple adjustments from one screen.
Turning On the New VMS Complete the Training E-mail support@tenmast.com Enter “Turn On New VMS” in the subject line Confirm to us in the e-mail that you have completed the training Once we receive your request and confirmation we will turn on the new VMS after business hours and send you a confirmation e-mail The new VMS will be available for use the next business day
Questions? Julie Gabhart jgabhart@tenmast.com 877-359-5492