Using Controls in Reports and Forms

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Presentation transcript:

Using Controls in Reports and Forms Access Lesson 8

Controls Object on a form or report that displays data and improves usability/readability of a form or a report Three Types: Bound Unbound Calculated

Unbound Control A control that is not linked to a field in the database Examples: Form/Report Title Image Page Numbers in a Report Can be inserted using the Form Design Tools Design Ribbon in Design View OR Layout View

Bound Controls Controls that are linked to a field in a table or query (has a source) Examples: Last Name, First Name, etc. Can easily be done by dragging a field name from the Field List Pane or creating an unbound object and then bind it to the source using the Properties Pane

Unbound Controls Bound Controls

Calculated Controls Performs calculations using data pulled from tables or queries Use expressions (formulas) to make calculations Identifiers – Names of fields Operators - +, -, /, * Functions – Sum, Average, Min, Max, etc. Constant – a value that does not change

Calculated Fields Can be created using the Expression Builder or by typing the expression into Properties Names of fields have [] around them Must begin with the = sign Example: =[January]+[February]+[March] will add the numbers in the January, February, and March Fields

Control Wizard Wizard that guides the user through creating different controls on a form or report

Control Tab Order Allows the user to control what field is selected after you press the Tab key on the keyboard

Source Microsoft Official Academic Course Microsoft Access 2013. John Wiley & Sons, Inc., 2014. John Wiley & Sons, Inc. (2012). Microsoft Official Academic Course Microsoft Access 2010, Exam 77- 882. (John Wiley & Sons, Inc., 2012)