Digitizing Yearbooks: Preserving the Past for Future Historians Presented by Cindy Childress and Robin Johnsen

Cedar Lake Hobart Lake Station Griffith-Calumet Merrillville Highland Dyer -Schererville St. John Munster

High Schools Within Library District: Andrean Calumet Dyer Griffith Hanover Highland Hobart Lake Central Lake Station Merrillville Muster

High Schools Outside Library District: Bishop Noll Clinton Emerson Froebel Gavit George Rogers Clark Hammond Hammond Tech Washington Whiting Wirt

OCI: Oklahoma Correctional Industries Website: www.ocisales.com Email: ocirc@doc.state.ok.us Phone: (405) 527-4824              (405) 527-4828

Concerns:   Trust  Dependable  Why is it free?

Oklahoma Correctional Industries Provides products for resale Indoor/outdoor products Digitization services Free yearbook scanning is an incentive for libraries to purchase other digitization services.

Benefits: Own digitized copy forever Easy public access Class Reunions Genealogy Saves on wear and tear Links on library website Convenience

Getting Started:  Inventory yearbooks  Create spreadsheet

Utopia was a temp. name change Simple Spreadsheet SCHOOL CITY/TOWN YEARBOOK YEAR SCANNED MISSING NOTES Hobart Aurora 1944 Scanned   1945 Borrowed from HHS Memories 1946 1947 1948 Missing Utopia 1949 Utopia was a temp. name change 1950 Page 2 torn 1951 Writing on back page 1952 1953 1954 1955 1956 1957 1958 Donated by JJK 1959 1960 1961 1962 1963 1964 1965

Summary of Digitization Process SCHOOL CITY/TOWN STATUS DATE MISSING NOTES Andrean Merrillville Complete S:5/27/16; R: 8/8/16   Bishop Noll Hammond 1959, 1971,1973,1975-1973, 1985-present Calumet Gary S:9/8/15; R:11/11/15 1963, 1975 Sent 1975 3/39/17 Crown Point Sent March 2017 Dyer See Lake Central R: 8/11/15 Emerson  Need to process Froebel Need to process  George Roger Clark Whiting Griffith S: 12/16/15; R:2/3/16 1943, 1944, 1945; Some yearbooks were not published possibly due to WWII Posted a request on Facebook; no responses.  I think it's safe to assume that these yearbooks simply weren't produced (RJ)

Collect Missing Yearbooks  Borrow  Donations  Contact High School

Send Yearbooks Contact OCI Website: www.ocisales.com Email: ocirc@doc.state.ok.us Phone: (405) 527-4824              (405) 527-4828 Box Yearbooks  Include itemized list OCI will send shipping labels

Each page is scanned and saved as a separate jpeg image at 300 ppi

After scanning, you get a DVD of the scans.  It is easy to make more copies Allow 4-8 weeks to process.

Don't Stop With Discs! DVDs can decay Online access = easier promotion Online solution should be: Sustainable Easy-to-use Reputable The good news is, the hard part is done! Scanning the yearbooks in is the bulk of the work. But now you have these discs so... your yearbooks are digitzed, right? DVDs are handy for diminishing wear and tear on your yearbooks, but they have limited use as backups – they do decay. They're no more visible than the yearbooks themselves. For longer lasting backups, better accessibility, and easier promotion, you want to put these yearbooks online When we looked for an online solution, we wanted something... (Thank Jasper County!) 

Internet Archive 501(c)3 nonprofit Mission: To provide universal access to all knowledge Founded in 1996 100% free

WAIT! What about copyright?? "It is virtually impossible to name one owner of a yearbook. The individual contributors may own copyright in their contributions. Students may own copyright in the compilation of the contributions. Advertisers may own copyright in their advertisements. The school system may own copyright in contributions by faculty members. Additionally, yearbooks published prior to 1989 that bore no copyright notice would not be protected at all." - U.S. Copyright Office, December 14, 2013

WAIT! What about copyright?? Maintain transparency with local schools Leave out most recent years

Tips for Uploading Create a consistent naming convention Use Bulk Rename Utility Have a place to store large files locally STAY ORGANIZED

Tips for Uploading

Tips for Uploading Create a consistent naming convention Use Bulk Rename Utility Have a place to store large files locally STAY ORGANIZED

Let's Take a Look...

Be Aware: Mistakes are tricky to correct Creating collections requires an intermediary Archive support: info@archive.org There is an FAQ! archive.org/about/faqs.php

Now Talk About It! Just finished a collection? Tell Facebook! Share with local historical societies Add links to your catalog Clip a few great photos for Pinterest/Tumblr/Instagram

Now Talk About It! Just finished a collection? Tell Facebook! Share with local historical societies Add links to your catalog Clip a few great photos for Pinterest/Tumblr/Instagram

Thanks for Coming! Contact Us: Cindy Childress: childress@lcplin.org Special thanks to Jasper County Public Library for sharing their early digitization efforts unreservedly Contact Us: Cindy Childress: childress@lcplin.org Robin Johnsen: rjohnsen@lcplin.org Twitter: @LCPLWeb Facebook: facebook.com/lcplin  Tumblr: @LakeCountyLibrary