Broad Run High School Band Boosters Association January 2015 Meeting Broad Run High School Band Boosters Association 2016_01_12

OPENING REMARKS President – Lamar Wilson Call to order Meeting norms Parents, please sign in Approval of December 2015 parent meeting minutes Updates on tax status and incorporation of BRHSBBA

Calendar – January 2016

Calendar – February 2016 Mt.Vernon HS IDL Competition John Champe HS

FINANCIALS Treasurer –Kory Fierstine Financials (as of 30 Nov 2015) Last Mth Current Operating Funds Balance $36,241 $30,027 Reserve Funds Balance $32,318 $32,323 Income Year to Date $52,465 $55,655 Fees $33,050 $35,992 Fundraising $19,415 $19,663 Expenses Year to Date $30,508 $39,330 Marching Band $24,012 $23,512 Indoor Drumline $1,519 $6,843 Winterguard $675 $3,280 Financial Aid $2,648 Last Mth Current Receivables (Open Invoices) $5,160 $2,658 In Arrears Payables (Big Rocks) $17,000 Budget Deviations – Taxes and Prep, IDL Uniforms Misc. Budget Line ($2,500) – $100 to date

FINANCIALS Treasurer – Kory Fierstine BUDGET ACTUALS

FUNDRAISING VP Fundraising – Laura White UHaul Rental for IDL and WG Competitions IDL has such a high level of participation this year, with so much equipment being used that they may need to use part of the Winter Guard trailer! Retail Value: $18.95/day – Laura has booked for February through April dates, but can be cancelled. Andy to determine whether Laura has reserved the correct size. Total Cost for the Season: ~$200, we can send a letter to Uhaul Corporate to request donation of some or all of that expense.

COMMUNICATIONS VP Communications – Tammie Willenbrock BRHS Music Department Open Mic Night at Potbelly – Tonight until 8pm Facebook Post Reach: 417

COMMUNICATIONS VP Communications – Tammie Willenbrock Chin Chin Day – Monthly Facebook Reminder Facebook Post Reach: 33

COMMUNICATIONS VP Communications – Tammie Willenbrock Comparison Stats to Earlier in the School Year Combined Wind Ensemble/Chamber Orchestra: Polar Express Post Reach: 385 Wind Ensemble: How the Grinch Stole Christmas Post Reach: 727 Jazz Band Jingle Bell Banquet Post Reach: 696 December Chin Chin Café Post Reach: 84 December Chipotle Post Reach: 78 Stone Bridge Playoff Game Post Reach: 205 Fight Song and National Anthem Post Reach: 471 November Chin Chin Café Post Reach: 77 VBODA Assessment Post Reach: 400 Mickman Brothers Greenery Post Reach: 681 Homecoming Parade Video Post Reach: 608 JMU Performance Photo Post Reach: 256 Fuddruckers Dining for Dollars Post Reach: 251 Rock Ridge Photo Post Reach: 93 Millbrook Panorama Photo Post Reach: 220 Loudoun Valley Photos Post Reach: 237 October Chin Chin Café Post Reach: 255 Herndon 1st Place Trophy Photo Post Reach: 1,657 Tag Day Post Post Reach: 503 September Chin Chin Café Post Reach: 81

COMMUNICATIONS VP Communications – Tammie Willenbrock Winter Guard Competition Schedule February 6: Potomac High School February 13: Mt. Vernon High School February 27 & 28: WGI Regional @ South Brunswick, NJ March 5: Powhatan High School March 12: Atlee High School March 19: TJ @ South County April 1-3: AIA Championships

COMMUNICATIONS VP Communications – Tammie Willenbrock Indoor Drumline Competition Schedule February 13: Mt. Vernon High School February 20: John Champe High School March 5: Powhatan High School March 19: South County High School April 2-3: AIA Finals at Robinson High School

COMMUNICATIONS VP Communications – Tammie Willenbrock Publicity Committee Social Media Coordination Feature & Content Writers Community Outreach Design & Development Communications Support See Tammie for details!

Secretary Kelly Cieslak Bylaws Review and Edits Board is working throughout the month of January to edit the exiting bylaws. 1/20/16: Meeting at Kelly’s house for group review and consolidation of edits. 1/27/16: Final review by Board 2/3/16: Finalized Bylaws will be sent to parents with notification that voting will take place at parent meeting on 2/9/16. Will also be posted on website. 2/9/16– Members will vote and Board will sign Bylaws & Constitution

STATE OF THE BANDS Band Director – Ryan Dempsey Winter Guard and Indoor Drumline New uniform updates General comments

QUESTION & ANSWER SESSION