2018 Lake County Human Services Grant Application Workshop 9.13.13 2018 Lake County Human Services Grant Application Workshop Lake County City of Waukegan City of North Chicago Jodi

2018 Homeless Assistance & Public Services 9.13.13 2018 Homeless Assistance & Public Services Community Development Block Grant (CDBG) Public Services funding Emergency Solutions Grant (ESG) Homelessness causes Lake County Video Gaming Funds (VGR) Gambling addiction and other behavioral health Identify that CDBG funding is doled out based upon location of residence of recipients. Identify that Waukegan has its own funds, handled by Laraesa and team and that North Chicago is managed by LC.

Lake County & North Chicago Public Services Goals 9.13.13 Lake County & North Chicago Public Services Goals Subsidize Housing for Low/Mod Income Families (Goal #4): To provide direct assistance to facilitate and expand homeownership among and/or to provide rental assistance to persons of low and moderate income. Assist People with Disabilities (Goal #7): To provide both services to people with disabilities and accessibility modifications to the homes, facilities and workplaces of people with disabilities, including the elderly. Provide Welcoming Communities (Goal #8): To foster welcoming, inclusive and neighborly suburban communities. Provide Services for Job Stability (Goal #10): To support low and moderate income workers in need of job training, of transportation for access to employment or of access to affordable, quality child care. Jodi

Lake County & North Chicago Public Services Goals 9.13.13 Lake County & North Chicago Public Services Goals # Goal CDBG-Eligible Activities 4 Subsidize housing Homeownership Assistance Rental Housing subsidies Security Deposits Housing Counseling 7 Assist people with disabilities Mental Health Services Services for People with Disabilities Substance Abuse Services 8 Provide welcoming communities Fair Housing Activities Landlord Counseling Legal Services Youth Services Services for Battered & Abused Spouses Services for Abused & Neglected Children 10 Provide services for job stability Child Care Services Employment Training Transportation Services Jodi

Lake County & North Chicago 2017 Grant activity 9.13.13 Lake County & North Chicago 2017 Grant activity Estimated funds available in 2017 from all available grant sources excluding Video Gaming Funds. 15% CDBG Public Services Cap

Waukegan Con Plan Goals 9.13.13 Waukegan Con Plan Goals Ezell

Senior Services Services for Abused and Neglected children Handicapped Services Mental Health Services Legal Services Youth Services Subsistence Payments Health Services Transportation Services Substance Abuse Services Services for Battered and Abused Employment Training Neighborhood Cleanups Operating Costs of Homeless/AIDS Child Care Services

Waukegan grant activity 2017

Website https://www.lakecountyil.gov/1907/Applicants 9.13.13 Fancy new website – navigate it to find the LOI, application, etc.

HUD Requirements: Program Types 9.13.13 HUD Requirements: Program Types CDBG-Eligible Public Services: services related to employment, crime prevention, childcare, health, drug abuse, education, fair housing counseling, energy conservation, welfare, or recreational needs Lake County and/or North Chicago CDBG Public Services: Subsidize Housing for Low/Mod Income Families Assist People with Disabilities Provide Welcoming Communities Provide Services for Job Stability Waukegan CDBG Public Services: Any CDBG-eligible public service ESG: Street Outreach Emergency Shelter Rapid Rehousing Homelessness Prevention HMIS Monika

CDBG BENEFICIARY ELIGIBILITY 9.13.13 CDBG BENEFICIARY ELIGIBILITY Monika

CDBG BENEFICIARY ELIGIBILITY City of North Chicago CDBG 9.13.13 CDBG BENEFICIARY ELIGIBILITY City of Waukegan CDBG Lake County CDBG Monika City of North Chicago CDBG

CDBG BENEFICIARY ELIGIBILITY City of North Chicago CDBG 9.13.13 CDBG BENEFICIARY ELIGIBILITY Lake County CDBG Funds may not support agencies that exclusively benefit Waukegan and North Chicago residents. Waukegan CDBG Funds must go to programs with beneficiaries in Waukegan; North Chicago CDBG Funds must go to programs with beneficiaries in North Chicago – the red areas. City of Waukegan CDBG Monika Lake County CDBG City of North Chicago CDBG

CDBG BENEFICIARY ELIGIBILITY 9.13.13 CDBG BENEFICIARY ELIGIBILITY An agency is located in Waukegan. It serves solely Waukegan residents. Who can give CDBG funds to this agency? Monika Lake County Waukegan North Chicago

CDBG BENEFICIARY ELIGIBILITY 9.13.13 CDBG BENEFICIARY ELIGIBILITY An agency is located in Zion. It serves solely residents of Zion. Who can give CDBG funds to this agency? Monika Lake County Waukegan North Chicago

CDBG BENEFICIARY ELIGIBILITY 9.13.13 CDBG BENEFICIARY ELIGIBILITY An agency is located in Gurnee. It serves residents of Gurnee, Waukegan, and North Chicago Who can give CDBG funds to this agency? Monika Lake County Waukegan North Chicago

CDBG BENEFICIARY ELIGIBILITY 9.13.13 CDBG BENEFICIARY ELIGIBILITY An agency is located in North Chicago. It serves residents throughout Lake County. Who can give CDBG funds to this agency? Monika Lake County Waukegan North Chicago

Grant Requirements: Match 9.13.13 Grant Requirements: Match All applicants must provide funding for a portion of the proposed Total Program Cost from other sources. CDBG: at least 25% of the Total Grant amount If total grant amount is $100,000, we expect you to provide $25,000 minimum towards the program. ESG: 100% of the Grant amount Dollar for Dollar match Video Gaming: No matching requirement Monika

ServicePoint Participation ESG recipients are required to participate in the ServicePoint database UNLESS you are a domestic violence service program Collecting all data elements required in the HMIS data standard Must meet ServicePoint Participation requirements, which includes: Regular participation in monthly ServicePoint meetings Timely and accurate entry of minimum data standards Participation in the annual PIT and AHAR

ServicePoint Referral Network ServicePoint is a web based client management tool with referral capabilities. A referral network connecting Lake County service providers via one common electronic platform has been implemented. Lake County Video Gaming fund, ESG and CDBG grantees must participate for the duration of their grant. All other organizations are encouraged to participate

Application Oddities for ESG Applicants Client Information Sheet Client location – Waukegan/North Chicago/Lake County does not have the same implications as for CDBG Low/Mod Clients: Income is not an eligibility requirement for shelter Use of funds budget Please refer to ESG budget. Quick guide available here: to help determine eligible costs: https://www.hudexchange.info/resource/3081/esg- program-components-quick-reference/ One time additional funding from PY2017 will be added to the 2018 funding round. It is not expected in future rounds.

9.13.13 2018 Application Overview Application materials can be found on our website and include: Letter of Intent (Responses made for concerns only) Required: Lake County and North Chicago Recommended: Waukegan Application Instructions Application Submission Lake County/North Chicago CDBG/ESG./VGR: 1 original, 1 electronic Waukegan CDBG: 1 original, 10 copies Jordan

9.13.13 DUNS & SAM All applicants must have a DUNS # and register with the System for Award Management (SAM) www.dnb.com www.sam.gov Technical Assistance is available on registration Jordan

Attachment Requirements 9.13.13 Attachment Requirements Intake forms which include income verification Agency Audit (most recently completed) Copy of IRS tax exempt letter if applicable Articles of Incorporation Copy/summary of non-discrimination policy covering recruitment/placement of staff, volunteers and clients. If the organization does practice discrimination in any of the above, please explain. Organization Chart (limited to program itself) Please DO NOT include letters of support Jordan

Timeline Letter of Intent Due Date Application Due Date 9.13.13 Timeline Letter of Intent Due Date September 15, 2017– 4:00pm Application Due Date October 20, 2017 – 4:00pm Application Review Committee Meeting Homeless Assistance (ESG) – Nov. 17, 2017 – 9 am VGR & CDBG-PS – Dec. 15, 2017 – 1 pm Housing & Community Development Commission approves recommendations February 2017 and March 2017 (official vote) Program Year 2018 begins May 1, 2018 Jordan

Lake County Specific Instructions 9.13.13 Lake County Specific Instructions Eligible Applicants/programs must: be either units of government, public not- for-profit entities or private not-for-profit entities; be open to all residents of the county and must target beneficiaries outside North Chicago and Waukegan to be eligible for Lake County CDBG funding; have applications for: CDBG: a minimum of $10,000 and no more than the maximum of $50,000 ESG: no minimum or maximum in PY2018 Jordan Applicants may apply only for either one CDBG Public Services funding request OR one ESG funding request per agency/entity, but not both. Applicants may apply for more than one program if they are applying for homeless prevention or rapid rehousing programs under ESG.

Video Gaming Requirements Programs must demonstrate that funds are supporting an expansion of behavioral health services Priority is given to programs addressing problem gambling that are DASA certified and employ specially trained counselors

North Chicago Specific Instructions 9.13.13 North Chicago Specific Instructions Programs applying for North Chicago Public Service funds must serve residents of North Chicago 25% Match Required If total grant amount is $100,000, we expect you to provide $25,000 minimum towards the program. Jordan

Waukegan Specific Instructions 9.13.13 Waukegan Specific Instructions Applications for Waukegan Public Service activities must be a minimum of $5,000 and target residents of Waukegan Applicants will be required to do presentations before the Stakeholder Participation Panel. 25% Match Required If total program cost is $125,000, we expect you to provide $31,250 minimum towards the program. Ezell

What’s Next? Submit your Letter of Intent (LOI) by Sept. 15 9.13.13 What’s Next? Submit your Letter of Intent (LOI) by Sept. 15 Submit your Application by Oct. 20 Contact us for questions or troubleshooting Questions? Lake Cty. CDBG/ESG/VGR – Eric Foote 847.377.7732 Waukegan – Pamela Jeffries 847.599.2565 North Chicago – Jodi Gingiss 847.377.2139 Ezell

Program Outcomes

Outcome Requirements by Funding Source Develop 1-3 outcomes that best capture the impact of your program Outcomes should relate to the consolidated plan goal that you are applying under No outcomes will be required. Data will be pulled from HMIS as appropriate. CDBG-Public Services and VGR ESG

Outcome Definition An outcome is a problem-related, attainable, and measurable statement of a program’s intended effect on its client’s knowledge, skills, attitudes, behavior, or condition. OR The measurable effect on someone as a result of what they did in your program. A number & percentage of clients will accomplish Y for/in Z amount of time For example: 75% (10) of participants will report a 40% increase in how often they read to their children

Output Outcome Process Measure Activity Action Result Change Impact What happened

Outcome or Output? 200 youth will attend substance abuse prevention and awareness programs At least 60% of youth will report an increased comfort in saying no to a request to try alcohol, tobacco, or other drugs Six workshops will be offered in the program year (4 for youth and 2 for parents) 50% of participants will report decreasing or discontinuing substance use 50% of the youth who participate in this program will never have a substance abuse problem

Writing Outcomes in the Application Component Underlying Logic Outcome Why does this program exist? What change are we hoping to see happen? Strategies What steps will you need to take to achieve your desired outcome? Measurements How do I know a client has succeeded/ the outcome was met? Target Dates What timeframe to we anticipate seeing results? Rationale Why is this outcome appropriate for participants? How did you set the target? Do you have a benchmark? Long-Term Effects How will achieving your outcome(s) benefit the community? The client? This may extend beyond the terms of the grant. These components are what the consolidated application funders ask from all programs seeking funding, but most places that request outcomes expect these parts.

Traits of good outcomes Focused on what the client will gain Measurable and define how it will be measured Specific tells who, how and when Attainable and can be attributed to that program Understandable to someone outside of the program

Strategies Can list outputs such as “conduct 15 classes with 150 total participants.” Measurable is better. Evidence-based is better.

Measurement Methodology Self-reported by clients– surveys, interview Evaluation tools (i.e. SSOM, SPDAT) Report of changed status such as housing, income

Target Dates Options: May 1- April 30 Within x days of program entry

Rationale for Outcome and Target How did you determine the measurement and/or target numbers? A 2% increase over last year?

Long-Term Effects Project out 1-2 years (or whatever timeframe makes sense for your program), and what the anticipated results would be. What are the longer impacts of this program? Cite evidences as you are able.

Resources United Way Outcomes Resources National Organizations in your Program Area

Timeline Letter of Intent Due Date September 15, 2017 9.13.13 Timeline Letter of Intent Due Date September 15, 2017 Application Due Date October 20, 2017 Appeals Hearing for Ineligible Applications November 15, 2017 (HCDC meeting) Advisory Review Committee – CDBG-PS and VGR December 15 1pm, Libertyville Advisory Review Committee – ESG November 17 9am, Libertyville Executive Committee Review February 2017 (HCDC meeting) Housing & Community Development Public Hearing February and March 2017 (HCDC meeting) Lake County Board April 10, 2017 (Lake County Board meeting) Program Year begins May 1, 2018 Jordan

Questions ?