Director of Student Information Services Stanford Registrar’s Office Presentation to Systems Governance Group (SGG) Date Thomas C. Black Associate Vice Provost for Student Affairs & University Registrar Linda B. Regan Director of Student Information Services

New Career Implementation Modification to Axess for Non-Degree Seeking Students $250,000 – 500,000 • 24 months Problem Statement: Non-Degree Seeking ‘students’ on campus are entered as graduate students. Career Parameters which control tuition, billing, enrollment and term dates are inconsistent with the needs of these students. Visiting Student Researchers Distinguished Careers Institute Post Doctoral Students SCPD Student of New Faculty Additional Certificate Programs new and existing .

New Career Implementation Project will allow us to: Retrofit custom code to allow for additional careers. Conduct in depth analysis of non-degree seeking student needs in regards to : Payments Options – real time payments at time of enrollment vs billing options Billing options- allow for monthly billing options to coincide with fixed term appointments. Term periods – Allow for different start and end time periods for assignments than standard terms. Enrollment options- control access to Stanford classes as needed. Configure, test and implement system setups for new parameters Determine and Implement online payment options Implement end user interface for non degree seeking students on campus.

“…Harry and I were talking this afternoon, and both of us would like to know when we can expect to have a fully functional degree audit package. This is going to be particularly important with the new Ways requirements.” - Inquiry: John W. Etchemendy, Provost, Stanford University, March 2, 2016

“I am aware of Harry’s concern…” “…we already have a degree audit, PeopleSoft’s Academic Progress module, and we use it to record and maintain general education requirements. We have it configured to track Ways, but it has its limitations.” “The best we can do with this module is configure it to show all of the possible courses taken that could meet a given requirement.” “His staff brought this issue to me at the beginning of this year, and that is what prompted us to reconfigure the current module. Regrettably, they don’t feel it will adequately serve the purpose.” - Response: Thomas Black, University Registrar, Stanford University