Analysis of the Program-Budget 2017 Chapter 2- Office of the ASG October 4th, 2016

ASG Organizational Chart 2016-2017 Office of the Assistant Secretary General (24A) Office of the Chief of Staff of the Assistant Secretary General - ASG Administrative Section - MOAS The Office of the Secretariat to the General Assembly, The Meeting of Consultation, the Permanent Council, and Subsidiary Organs (24B) Offices and Units of the General Secretariat in the Member States (24C) Department of Conference and Meetings Management (24D) General Assembly (24E) / Permanent Council (24F) Preparatory Committee (24G) / General Committee (24H) Committee on Juridical And Political Affairs (24I) / Committee on Hemispheric Security (24J) Committee on Administrative And Budgetary Affairs (24K) / Special General Assembly (24L) Committee on Inter-American Summits and Civil Society (24M) Services provided Services provided

Provide Secretariat services to the General Assembly, the meeting of consultation, the Permanent Council and Subsidiary Organs. Strengthens relationships of the political bodies of the Organization Guarantees successful and efficient management of meetings and sessions of the political bodies and of all other areas of the OAS General Secretariat The Office of the ASG has crafted a comprehensive strategy designed to strengthen the Offices of the General Secretariat in the Member States (“National Offices”) and improve their communications with headquarters with a view of maximizing their impact in Member States. The National Offices constitute a valuable resource in promoting the work of the Organization as an effective diplomatic and political tool for the expansion if its reach in the hemisphere. The Office of the Assistant Secretary General is committed to finding ways for improving operational efficiency and programmatic effectiveness while trying to respond to the needs of Member States.

ASG Budget Regular Fund 2014-2017

ASG Budget Comparison 2016-2017

Object 1 RF Posts Variation 2014-2017  SUBPROGRAM RF Post 2014 RF Post 2015 RF Post 2016 RF Post 2017 Proposed RF Post 2017 adjusted The Office of the Assistant Secretary General (24A) 13 9 10 The Office of the Secretariat to the General Assembly, The Meeting of Consultation, the Permanent Council, and Subsidiary Organs (24B) 12 11 8 Offices and Units of the General Secretariat in the Member States (24C) 70 56 58 51 Department of Conference and Meetings Management (24D) 25 23 22 20 16   118 104 101 97 84   Posts lost : ASG: Assistant to the Chief of Staff DCMM: Portuguese translator, English translator, Spanish translator, Document technician, French proofreader OSGAPC: Document Technician, Administrative Assistant of PC Chair, Committee Secretary and Editor OGSMS: Coordinator, Country Representatives

Object 2-9 RF Variation 2014-2017 SUBPROGRAM BUDGET 2014 EXECUTION 2014 BUDGET 2015 EXECUTION 2015 BUDGET 2016 PROPOSED BUDGET 2017 ADJUSTED BUDGET 2017 OFFICE OF THE ASG $143,000 $226,300 $269,000 $138,900 $83,900 OFFICE OF THE SEC. GENERAL ASSEMBLY, PERMANENT COUNCIL & SUBSID. ORGANS $56,000 $64,400 $76,100 $54,400 $51,200 OFFICES AN UNITS OF THE GENERAL SECRETARIAT IN THE MEMBER STATES $857,000 $1106,600 $1,083,200 $1,097,200 $1,079,600 $1,074,600 DEPARTMENT OF CONFERENCE AND MEETINGS MANAGEMENT $606,900 $698,400 $546,800 $713,000 $525,900 $520,900 PC, COMMITTEES, GENERAL ASSEMBLY AND EXTRAORDINARY GA $1,004,700 $1,304,700 $1,291,700 $1,001,400 $961,000 TOTAL - CHAPTER 2 $2,667,600 $3,400,400 $2,833,700 $3,447,000 $2,804,041 $2,800,200 $2,691,600

Main consequences Loss of personnel due to heavy reliance on CPRs. Relying on Consultants for essential everyday work is risky to the Organization and could abruptly impact the delivery of services. Increased outsourcing of OAS functions, including documents for translation. This increases the overall costs The inability to provide any kind of services to the Council and Committees once the funds are exhausted. This puts the OAS in a tenuous position and seriously jeopardizes the Organization’s response time to emergent political issues. Limited capacity to facilitate or support the work of the General Secretariat in Member States. This diminishes the OAS’ convening power and stature in host countries due to the decreasingly ability of National Offices to fulfil their mandates on a constrained budget Impact of the daily operations and activities on the Office of the Chair of the Permanent Council due to no post for personnel.

Amb. La Celia Prince Chief of Staff of the Office of the Assistant Secretary General