2017-2018 PTA General Assembly Meeting WELCOME! 2017-2018 PTA General Assembly Meeting September 7, 2017 6:30 pm

PTA General Assembly Meeting Agenda Welcome and Call to Order Jennifer Teague, PTA President Pledge of Allegiance Heather Shaw, PTA Vice-President Notification of Quorum Jennifer Teague 2017-2018 Board Introductions Jennifer Teague Explanation of Parliamentary Procedure Jennifer Teague Treasurer’s Report Lisa Kirchner, Treasurer Budget Committee Report Jennifer Teague Principal’s Comments Dr. Erin Anderson, Principal School Improvement Team Plan Kate Quigley, SIT Team Representative Adjournment Jennifer Teague

2017-2018 PTA Board Members Vice-President Heather Shaw Vice-President of Volunteers Jennifer Messina Vice-President of Fall Fundraising Jaime Golden (Invest in Your Child) Jessica Fava Vice-President of Triple Crown Jennifer Rhyne Treasurer Lisa Kirchner Secretary Kate Quigley Principal Erin Anderson

2017-2018 Committee Chairs Communications Courtney Icenhour Hospitality Mandy Foster Membership Michelle Chapman Spirit Gear Amber Hall Renee Bielinski Box Tops Abbey Manning Sarah Rothman Harrisburg Family Night Angel Nix Mommy/Son Dance Maggie Laskowski Spring Ball Tammy Stiene School Spirit Day Melanie Rathke

Additional PTA Events Invest In Your Child (IIYC) Fundraiser October 2nd-13th School Spirit Day October 20th 1:30-2:30 Mommy/Son Dance November 4th @Hendrick Motor PTA Holiday Program December 7th Holiday Staff Reception December 8th Harrisburg Family Night To be Determined Triple Crown Fundraiser March 5th Spring Ball April 21st @ HRMS Teacher-Staff Appreciation Week May 7th-11th PTA General Assembly Meeting May 10th Movie Nights October 13th, December 1st March 2nd Donations for Haiti September 18th-22nd Red Ribbon Week October 23rd-31st Jump Rope for Heart December 4th-13th Autism Awareness April 10th-12th School Field Day April 25th (all grades) Broadway Junior Production April 27th & 28th School Global Family Night May 3rd 5:30-7:30

Open Committee Positions Audit Committee responsible for monthly audit and financial review need 3 volunteers to review statement and supporting documents Nominating Committee responsible for finding motivated and responsible individuals for board positions. Need 2 board members and 1 PTA member

2017-2018 Operating Budget September 7, 2017

Funding Considerations Four funding sources for HES: Federal-funds items such as the EC program State-covers capital outlay, some staff development, instructional textbooks Local-smallest portion handling some technology and hardware PTA-coming up next… Federal money funds items such as the EC program State funding covers capital outlay, some staff development, instructional textbooks. Local funding is the smallest portion handling some technology and hardware As seen in budget, PTA handles quite a bit to help HES i.e. back to school breakfast, ice cream social, etc.

2016-2017 Final Treasurer’s Report 2016-2017 Total Income $104,576.04 2016-2017 Total Expenses $101,168.46 2016-2017 Ending Balance $25,998.97

Budgeted Income Membership Dues $1,500.00 Matching Funds $9,500.00 Fundraising Fall Fundraiser $12,000.00 Spirit Gear $8,000.00 Triple Crown $40,000.00 Minor Fundraising Box Tops $3,700.00 Store Donations $4,000.00 Drama Kids/Bricks4Kids $500.00 Other Events Harrisburg Spring Ball $6,700.00 Mommy Son Dance $3,500.00 Harrisburg Family Night $2,500.00 Holiday Luncheon Donations $2,000.00 Movie Nights $4,900.00 Supply Pack Kits $1,600.00 Other Membership based on 300 members Grocery stores include HT, Lowe’s, and Amazon Smile

Total Projected Income $100,900.00

Budgeted Expenses General Operating Expenses Membership Dues $1,000.00 $200.00 Postage $20.00 Office Supplies $50.00 Copier Maintenance and Supplies $5,000.00 Miscellaneous $1000.00 Banking CPA Services $310.00 AIM Insurance $590.00 PTA Equipment Maintenance $100.00 Workroom Equipment Volunteer Awards $350.00

Budgeted Expenses Fall Fundraiser $1,000.00 Spirit Gear $8,000.00 Fundraising Expenses Fall Fundraiser $1,000.00 Spirit Gear $8,000.00 Triple Crown Try-athalon $1,600.00 Box Tops / Labels $400.00 Movie Nights $1,200.00

Budgeted Expenses Give Back Programs Cultural Arts Programs $3,200.00 Fifth Grade Graduation Activities $1,500.00 Instructional Materials $5,000.00 Media Materials Print Cartridge Replacements $500.00 Grade Level Instruction Materials $6,400.00 Teacher Allotments $12,500.00 Publications Allotment $7,000.00 Goodwill Scholarships $400.00 Student Planners $3,000.00 Professional Development $10,000.00 Harrisburg Family Night $2,500.00 School Spirit Day Harrisburg Spring Ball $6,700.00 Mommy Son Dance $3,500.00 School Technology $13,000.00 Electronic Screen for Cafeteria $4,000.00 Staff Lunch for Early Release Days Read Across America

Budgeted Expenses Give Back Programs Hospitality Committee Back To School Teacher Breakfast $1,500.00 PTA General Assembly / Staff Meetings $1,200.00 Holiday Staff Reception $2,000.00 Staff Appreciation Week 2017-2018 Operating Reserves $10,578.97

Total Projected Expenses $126,898.97

2017-2018 Budget Summary Beginning Cash Balance 7/1/2017 $25,998.97 Income 2017-2018 School Year $100,900.00 Total Income $126,898.97 Total Expenses Net Income - Expenses $0.00

Principal’s Comments Dr. Erin Anderson

SIT TEAM Kate Quigley

Questions and/or Comments? Thank you for coming!