Technical Communication, 11th Edition Chapter 26 Oral Presentations Technical Communication, 11th Edition John M. Lannon

Advantages and Drawbacks Interactive Body language, vocal tone, eye contact Ability to see reactions Ability to answer questions immediately Disadvantages On the spot Nerves often cause people to present poorly

Planning Your Presentation Analyze your listeners/audience Work from an explicit purpose statement Analyze your speaking situation Select an appropriate delivery method Memorized – short, very formal presentations Impromptu – casual, short presentations Scripted – long, complicated, technical presentations – can be very boring Extemporaneous – usually the best and most interesting

Preparing Your Presentation Research your topic Aim for simplicity and conciseness Anticipate audience questions Outline your presentation Plan and prepare your visuals Consider available technology Rehearse your delivery

Visuals Plan Prepare Decide which visuals will work best where Decide how many visuals are appropriate Create a storyboard Decide which visuals are achievable Select appropriate media Prepare Be selective Make visuals easy to read and understand Look for alternatives to word-filled visuals

Delivering Your Presentation Cultivate the human landscape Keep your listeners oriented Manage your visuals Manage your presentation style Manage your speaking situation