Medical Education Center Touch Panel User’s Guide Lecture Hall 2/Room 210

Table of Contents Introduction Page 4 Start up Screen Page 5 Systems Warm Up Screen Page 6 Main Menu Screen Page 7 Presentation Mode -Presentation Mode Main Menu Page 8 -Presentation Mode Introduction Page 9 -Presentation Mode Home Screen Page 10 -Presentation Mode DVD Controls Page 11 -Presentation Mode Microphone Controls Page 12 -Presentation Mode Muted Microphones Page 13 Video Conference Mode -Video Conference Mode Main Menu Page 14 -Video Conference Mode Introduction Page 15 -Video Conference Mode Home Screen Page 16 -Video Conference Mode Projector Display Page 17

Table of Contents Video Conference Mode (continued) -Video Conference Mode Podium Preview Display Page 18 -Video Conference Mode Microphone Controls Page 19 -Video Conference Mode Muted Microphones Page 20 -Video Conference Mode Projector Screen Layouts Page 21 -Video Conference Mode Source Control Page 22 -Video Conference Mode Source to Send Cameras Pictures Page 23 -Video Conference Mode Camera Presets Page 24 -Video Conference Mode Camera Controls Page 25 -Shut Down Options Page 26 -Shut Down Screen Page 27 Quick Reference Guide Page 28 Page 29

Introduction The touch panel that is being used for this room is a Crestron touch panel programmed specifically for use with the available components. When pressing the buttons to request the panel to do something (i.e. “start presentation”), it may take a few seconds to be completed. The process that goes on behind the scenes is as follows: The touch panel sends the request to the Crestron “control unit”. The control unit then processes the request. The request is sent to the component. The component responds to the request. The control unit verifies that the request has been initiated. A signal is sent to the panel that the request has been completed. When a button (request) is pressed it will take approximately eight seconds for that request to be completed. However, if the button is pressed several times, another eight seconds is added on. If the button is pressed repeatedly the control panel will see the command as an error and will not perform the command. It is always best to press the button once. For example, if you press “send presentation” and you get a black screen, this may be an indication that the computer is off.

Start Up Screen

System Warm -up The red bar is an indicator that the system is starting properly. The startup takes approximately one to two minutes. During this time, the system is talking to the controls to ensure that all of the available components are started. Once the system has completely started up, the main menu will be displayed.

Main Menu The main menu has three options: Presentation Mode Video Conferencing Mode Shutdown

Presentation Mode

Presentation Mode Presentation Mode Depending on the room you are in there can be several options to help facilitate your presentation: In some rooms you may have the option to choose either the PC, laptop, or DVD. In other rooms there may be different types of equipment available like a document camera or a ceiling camera. Each room’s available devices can be determined by selecting any of the display options. These options will allow you to display the device you choose on which ever display you choose.

Presentation Mode Presentation Home Screen: This is the main presentation screen. You have two options to use for your presentation: Computer (PC) DVD

Presentation Mode DVD Controls: These control the DVD player inside the podium. The DVD can only be used in “Presentation Mode”. **NOTE: The DVD image cannot be sent during a video conference.

**Note: these only control volume on locally. Presentation Mode Microphone Volume: This controls the microphones in the room. The different microphones present are: The wireless lapel microphone that can be worn by the presenter The microphone permanently located on the podium **Note: these only control volume on locally.

Presentation Mode Muted Microphones: When the microphones are muted, the “mute” button will show up bright red.

Video Conference Mode

Video Conference Mode The video conference mode can be used in various ways such as to teach a class, hold a meeting, or view live procedures. It is meant to connect two or more distant locations in the same building, across town, or across the world. Video Conferencing can be a very interactive tool by introducing students to various cultures, customs and ideas. The outcome and use of the equipment is solely up to the presenter as to whether they wish to use it as an extension of a lecture hall or to incorporate some interactivity into the conference. There are, however, some limitations to the use of the equipment including full motion videos (watching a DVD). This is caused by the frame rate in which the equipment is able to send and receive the images (DVD). Another limitation is the movement of the speaker due to the camera not following the speaker when they move around. In most cases the speaker is stationary and gives the lecture within the frame shot of the camera.

Projector Screen Layouts Video Conference Mode Camera Controls Video Conference Home Screen: This is the main screen you will find all of the basic video conference controls. The room master volume is located in the bottom left corner on any screen within the video conference controls. Projector Screen Layouts

Video Conference Mode Projector Displays: This screen lets you decide what is displayed on the projectors in the room. Your choices are PC, Videoconference, and DVD.

Video Conference Mode Podium Preview Display: This lets you choose what is displayed on the screen in the back of the room.

**Note: these only control volume on YOUR END of the conference Video Conference Mode Microphone Volume: This controls the microphones in the room. The different microphones present are: The wireless lapel microphone that can be worn by the presenter. The microphone permanently located on the podium. **Note: these only control volume on YOUR END of the conference

Video Conference Mode Muted Microphones: When the microphones are muted, the “mute” button will show up bright red. NOTE: Muting microphones here during a conference DOES NOT mute outgoing audio and remote sites will be able to hear you.

**Note: these only control the layout on YOUR END of the conference Video Conference Mode Projector Screen Layouts: These presets determine how the projector screens will be organized. Auto is the default layout and will be setup by Technicians prior to a conference. These do not affect the video conference in any way, but merely change the layout of the screen. **Note: these only control the layout on YOUR END of the conference

Video Conference Mode Video Conference Source Control: This section of the panel controls what is sent through the video conference feed. The top 2 options control which camera is being used in the lecture hall “Start Presentation” sends the connected PC/Laptop to the connected sites and local projectors.

Instructor Close Up Camera Student Camera Instructor Camera Preset Camera Shots in Lecture Hall 1 Instructor Close Up Camera Student Camera

Video Conference Mode Camera Presets: Other than the screen layouts you have some camera presets that can be used.

Video Conference Mode Camera Controls: After selecting the preferred camera, press the near button and you will be able to move the camera: Up Down Right Left Zoom + (closer to you) Zoom - (farther away from you) You will also be able to select several camera presets.

Video Conference Mode Video Conference Home Screen: When finished with your meeting, please shut down the system. Select shutdown on any of the main screens.

After selecting shut down, you will be prompted once again to ensure that you wish to shut down the equipment. Select your option.

Presentation Mode: Show presentation locally Quick Reference Guide Touch the screen to view the main menu. If the screen is “Blank” touch it to see this screen. Presentation Mode: Show presentation locally Videoconference Mode: If you are connecting with remote sites or a content server (recording).

What is displayed on the preview monitor Choose what is displayed on the projector What is displayed on the preview monitor Control the volume of the microphones Return to the main menu Turns off the room Mutes audio sent to remote sites & recording server These buttons control what the receiving site sees. Choosing Start Presentation will send your computer/ laptop to remote sites and local room. Pre-set layout for video conferencing. Pre-set camera layouts for presenter. Zoom camera/Move Camera Controls in room volume.