Stony Brook University Welcome Students and Family Office of the Registrar 276 Administration Building Stony Brook, New York 11794-1101 Phone: (631) 632-6175 Fax: (631) 982-7320  E-mail: registrar_office@stonybrook.edu Stony Brook University Welcome Students and Family University Registrar

Registrar’s Office “The Hub” Enrollment Verifications Official Transcripts Administrative Processing Keeper of the “Academic Record” University Registrar

Registrar’s Office Location Administration Building Second Floor Lobby (First Floor entering from the Mall; Dinosaur display in Lobby) University Registrar

Very Important to be informed of University Policies Academic Calendars provides Deadline Dates (Graded/Pass/No Credit, withdrawal, add) Health Requirements must be met before classes begin–MMR if not met deregistration will occur New York Tuition Assistance Program (TAP) Residency requirements must be met Major Declarations by Junior status University Registrar

Student On-Line Access to Records (SOLAR System) University Registrar

What Students Can Access through SOLAR ? ENROLLMENT ACADEMIC RECORDS FINANCIAL SERVICES PERSONAL PORTFOLIO STUDENT EMPLOYMENT VIEW SOLAR MESSAGES VIEW MY TO DO ITEMS VIEW MY HOLDS University Registrar

SOLAR SYSTEM TIPS & REMINDERS Remember - LOGIN to your SOLAR Account frequently to check Messages, To Do Items, Announcements, etc. DO NOT ignore taking action on these To Do Items and messages. SOLAR messaging is used by many of the service offices to contact and inform students of important and relevant university business. Always print a copy of your class schedule AFTER making changes on the SOLAR system (this is your responsibility NOT that of your Advisor) University Registrar

WHAT IS FERPA? A Federal law designed to protect the privacy of education records. It also provides guidelines for appropriately using and releasing student education records The law establishes the rights of students to inspect and review their education records and provides guidelines for the correction of inaccurate and misleading data through formal and informal hearings Registrar’s Office

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Parental Rights Records can be released to the Parent only if one of the following conditions is meet: Through the written consent of the student; In compliance with a subpoena; If the student is a dependent on their most recent tax return (copy of return required). Registrar’s Office

Registrar’s Office Questions? University Registrar