Clubs Academy 17 welcome

Programme Outline 10:00 Welcome & Learning Objectives Your Union 10:45 For F’s Sake 11:45 Events & Marketing Leading Your Club Lunch in Venue 12:30 Looking After Ourselves & Others Club Mentoring Initiative 15:00 Moving Forward

Events & Marketing Secretaries & Treasurers Who Goes Where? Please ensure your society is represented at each session Break Out Sessions For F’s Sake Everyone! 11:00 Events & Marketing Secretaries & Treasurers Leading Your Club Presidents & VPs 11:50 LT B3 LT B4

Why are we here today? Clubs Academy is about preparing you for the year ahead to run your club as successfully as possible!

Switch On Log On Online Stuff and Socrative b.socrative.com/login/student AQ74TT9G We encourage you to interact today, logging on to share your thoughts mostly through the two channels above. However, we also want you to switch on to the content of the day. So please social media yourselves in moderation and work with us to make today as beneficial as possible. Padlet padlet.com/alban_dickson/ClubsAcademy17

Socrative Put You To The Test! Log on to Socrative… b.socrative.com/login/student AQ74TT9G Quick Quiz: Who is C&S Officer? How many hours do you need to book a room in the University? Where is the Clubs printer found? What does it cost to book Venue?

…and anything else you want to know! Learning Objectives Attendees should conclude the day equipped with understanding Students Union resources and procedures for successfully running student-led clubs. Prepare 2017/18 to be the most successful year for club! Know what is available to you! Union Staff Resources Publicity Events …and anything else you want to know! Quick Quiz: Who is C&S Officer? How many hours do you need to book a room in the University? Where is the Clubs printer found? What does it cost to book Venue?

Learning Objectives Get an understanding of your club’s finances, how to apply for funding and explore fundraising ideas. Develop an insight on how to plan successful events. How to lead and run your club making it the best it can be for your members! Get to meet other clubs, and their committees!

Cross Town Connection Let’s Get Started! High 5 Low 5 Fist Bump Fisherman Dairy Farmer Turkey Handshake

introduction to your union Clubs Academy 17 introduction to your union

Your Union Your Students’ Union: Making Students Lives Better Your Union is guided by the Sabbatical team you elected in March, supported by staff members. Make sure your voice is heard when it comes to the decisions that affect you.

Meetings Communities Zone Communities Zone Executive Committee One Monday evening each month To give feedback and provide input in decisions Announce and share events and opportunities Recommended attendance; networking & info! Communities Zone Executive Committee Once/twice a month during semester Panel for constitutions, awards and club grant Part-time officers, three presidents and two students

Communities Zone Officers Elected Officers There are part-time, voluntary, roles within each zone Communities Zone Executive Clubs & Societies Officer Communities Officer Vacancies will be filled in by-elections Environment & Ethics Officer Housing Officer International Officer Media Officer

Who’s Who Jamie Grant – VP Communities 2017-18 Jess Logan – VP Communities 2016-17 Alban Dickson – Activities & Volunteer Coordinator Anuraag “AJ” Mukhia – Clubs and Societies Officer Rachel Bradshaw – Communities Officer Nick Manton – Communications Manager Lauren Kirk – Marketing, Events & Comms Coordinator Wendy Forbes – Union Secretary Amy Emberlin – Policy & Research Coordinator Jill Lowe – Sports Administrator

Your Media Partners AirTV Air3 Radio Brig newspaper stationmanager@airtvonline.com Air3 Radio stationmanager@air3radio.com Brig newspaper editor@brignews.com

Communities Officer Introduction

Clubs & Societies Introduction

VP Communities Introduction

Your Obligations Lead the way Provide your members with representation at Union events and meetings. Uphold the values of the Union Equal Opportunities Policy Club’s Charter Club Constitution HAVE FUN, get involved, be ambitious and win awards for the stuff you do!

How can Your Union support? Room Bookings Recruitment Event Planning Funding Finances Publicity & Printing

Collaborations There’s plenty to gain from working together too Membership, capacity, new projects

Collaborations Break up into smaller groups Two (or more) clubs in each group Plan a collaborative event together What will the event be? When will it be held? Who will it appeal to? Who will do what? 5 minutes to plan!

Activities For some examples, check out Event of the Year nominees! Shazam & GSoc: “24hrs Game Changers” Brig: “The Big Brig Talk” Rock Society: “Cosplay Voltage” GEM: “Sex Worker Talk” SUDS: “Stuart Cormack Memorial Fundraiser” Other events include trips abroad, paintball competitions, term in the tardis. Events can bring in funds and attract new members!

Following sessions… Events & Marketing Frivolous Financial Form Fun Introduction to marketing aspects of club; promotion, graphics and using the website. Led by Nick Manton, recommended for Secretaries, Event Managers, Publicity Officers etc. Frivolous Financial Form Fun A walkthrough of all paperwork and financial aspects of being a club; planning events, making bookings, and raising funds. Led by Alban & Wendy, recommended for everyone Leading Your Club Effective leadership, managing committees and running elections. Going the extra mile; sponsorship, collaboration, community and trips abroad. Led by Alban Dickson, recommended for Presidents Looking After Ourselves & Others An introduction to mental health, the Scottish Mental Health First Aid course available and supporting one another. Led by Lynn Maher, recommended for everyone!

Clubs Academy 17 planning your year

Awards, Election & Handover Key Dates! Plan your year around the key dates of the University Recruitment: Check webpage is updated Tidy up your notice board Speak to other clubs Build up through social media Fresher’s & ReFreshers! Activities: Plan and promote Hit the ground running Use to attract interest Clubs & Societies Awards AGMs and elections Clubs Academy & Handover Planning Recruitment Activities Awards, Election & Handover Got Merch? Wear your societies’ gear to get it noticed around campus!

Affiliation All template forms are available from the Unions’ website! Membership Equipment Inventories Committee List Risk Assessments All template forms are available from the Unions’ website! Send all forms in electronic format to alban.dickson@stir.ac.uk