Atlas and IPSAS In Action For 2012 UNDP - Bureau of Management - OIST

Employee Benefits: Use Atlas eServices for your holiday Accounts are updated automatically in Atlas eServices > My Leave > My Leave

Revenue Management: DMS and Atlas Receivables and Contracts All new agreements must be uploaded into the new DMS system Monitor the outstanding Accounts Receivables through the report "Aging Report“ and follow-up with Donors Accounts Receivable > Receivables Analysis > Aging > Aging Detail by Unit Rpt Monitor Accounts Receivables generated through the Contracts module in Atlas and follow-up with GSSC Customer Contracts > Review Contract Summary Apply Deposits to Account Receivable Accounts Receivable > Payments > Apply Payments > Create Worksheet

Expenditures (Expenses): Atlas Receipts, Payables, Ledger Timely receipting of goods and services will be extremely important Purchasing > Receipts > add/update Receipts Proper recording and tracking of prepayments Accounts Payable > Vouchers > Add/Update > Regular Entry «Prepaid» Make sure to enter the PO ID as the Prepayment Reference under the Voucher Attributes (Tab) For the certification of the account balances, use: General Ledger > Review Financial Information > Ledger

Assets and Inventory: Atlas eRequisitions & Asset Management Begin the process of purchasing with eRequisition eProcurement > Create Requisition Note to use the catalog, select the tab "Special Request" and "UNSPSC Items" To adjust and change the "in service date" for purposes of calculating depreciation Asset Management > Search for an Asset > Basic Add > Asset Basic Information > Book Page (hyperlink at the bottom of the page) For Asset adjustment and disposal "Adjustments/Disposals" contact the GSSC

Atlas and Reports Please make sure to use all the new IPSAS reports UN Reports > IPSAS Reports Starting 2012 we should no longer use the old reports In order to have accurate reporting, make sure to enter data into Atlas correctly and in a timely manner All new Management Reports will now match since they are all using the same source of data (Commitment Control)

Atlas 2012 - 2013 Sending emails to suppliers after PayCycle run to notify them that they will receive a payment from UNDP Travel Module to be used for missions and integration of UNDSS TRIP system New IDM system New Executive Snapshot with new improved graphics and ad hoc reports.

MSC page on Intranet https://intranet.undp.org/unit/bom/oist/msc/SitePages/Home.aspx

Missions Offered by MSC / OIST For specific training in Atlas, MSC is always ready to provide such trainings through mission to the country offices upon request Also a regional trainings can be provided. For more information contact: Ms. Anna Arenth anna.arenth@undp.org Ms. Celedonia Padilla celedonia.padilla@undp.org Always remember ps.support@undp.org is always there to answer your questions!