Total Contract Management Business Contracts Office FAR Meeting November 30, 2016 Richard Wollney, Contracts Manager Office of Financial Affairs (http://www.utsa.edu/financialaffairs/)

SciQuest Total Contracts Manager (TCM) Intuitive Menu-Driven Web-Based Contract Management System Provides Departments Multiple Benefits Pilot Group Implementation – Cross Section of Campus Representatives Located on the Business Contracts Office Website at http://www.utsa.edu/purchasing/contracts/New%20Pages/routing _contracts.cfm Business Contracts Office

Total Contracts Manager (TCM) Submit your Contract Requests Electronically Monitor your Requests No Missing Paperwork – No Overlooked Emails Electronic Collaboration Quickly puts Everyone “On the Same Page” Business Contracts Office

Total Contracts Manager (TCM) Easy Upload of Contract Documents and Required Approvals Capability to Upload Contracts and Supporting Documents as Separate Files International Agreements – Electronic Workflow to ORI and OIP Business Contracts Office

Total Contracts Manager (TCM) Access Your Documents Retrieve your Approved and Executed Contracts Multiple Search Features Procurement Contracts Over $15K – Purchasing Office will submit in TCM on Department’s Behalf BCO will add Department as a Stakeholder in TCM Business Contracts Office

Business Contracts Office Accessing TCM Single Sign-On (abc123) Use is not Mandatory (“Old School” Methods still Available) Access from BCO Website under “Routing your Contract” User Guide Available on Website Contact BCO for Assistance Business Contracts Office

Questions and Contacts BCO Website: http://www.utsa.edu/purchasing/contracts/ Contacts: Kelli Morrison, Administration - x4065 Richard Wollney, Contracts Manager - x4069 Robert Dickens, Director - x4067 Assigned Contracts Specialist (see Website) Business Contracts Office