Great Shakeout Exercise – October 20, 2011

Exercise Background Part of our yearly emergency/disaster exercise schedule Earthquake is rated as the number 1 naturally occurring hazard by: UCLA Hospital System Los Angeles City and Santa Monica Los Angeles County Significant fault systems in the state of California Shakeout is in its 3rd year and expected to generate over 8 million participants

Incident Management Team/Hospital Command Center Exercise Objectives Hospital Command Center established with appropriate supplies and personnel in a timely manner by Security Personnel Receive and maintain accurate and timely UDARs/damage assessment information from the facility via Command Aware or paper reports Review Job Action Sheets Review Incident Response Guide (IRG) for Earthquake Conduct initial Incident Briefing and complete ICS 201 form Develop initial operational period, control objectives for earthquake scenario through anticipated challenges or reported concerns, and complete HICS Form 202 Determine Safety Priorities and complete HICS Form 261

Command Center Set Up Cafeteria Conference Room B – Primary MNP Classroom B – Secondary (today) Future – Central Wing Conference Center Contents: Phones, VOIP Phones, 800 MHz Radios Desktop and Laptop Computers JAS Binders/Vests IRGs / HICS Forms Office Supplies Other Reference Materials

CommandAware and UDARS www.commandaware.com Login – (UCLA ad user ID)@santamonica Generic Password – commandaware Dashboard shows roll-up of bed availability Can drill down into damage assessments, staffing, material availability

Today’s Scenario Large Earthquake at 10:20AM Initial Assessment: Expecting Aftershocks Initial Assessment: Some structure damage to tower – unknown extent No reports of patient injuries, 2 reported staff injuries from falling ceiling tiles. Assessment ongoing Media reports of injuries and significant community damage throughout southern California

Today’s Scenario - continued Utility Status: Electricity – currently emergency generators are on Water – pressure diminished but flowing, report of some floods in tower IT & Communications – intact, external communications challenging Medical Gas/Vacuum – intact Sewers – intact Elevators – tower elevators not functioning - no stuck and occupied

Your IMT Position & Job Action Sheet Incident Management Team Positions Based on training, skills set – not necessarily day-to-day job function Position Vest Job Action Sheet Binder Appropriate Job Action Sheet Review Mission & Read whole sheet Additional Resources / HICS Forms

Incident Response Guides 25 Internal and External events – prescripted for planning and response purposes. Earthquake IRG: Sample Scenario Mission Objectives Addendums to Job Action Sheets for Command and General Staff Positions IMT Charts for Operational Periods

Incident Briefing HICS Form 201 Mission Objectives Incident Name Date & Time of Briefing Event History & Current Actions Summary Current IMT Notes (accomplishments, issues, warnings) Mission Objectives What do we need to consider (BIG Picture?)

Incident Action Planning CHA IAP Checklist Assess the Situation Set the Operational Period Determine Safety Priorities & Establish Control Objectives HICS Form 202 Operational Period General Command and Control Objectives Weather/environmental Considerations Safety Messages

SMART Objectives Simple Measurable Achievable Realistic Time Sensitive/Task Oriented

Safety Priorities HICS 261 Form Safety Analysis Aid Potential or Actual Hazards Location Mitigations Safety Analysis Aid Potential Hazards Potential Controls Crisis/Safety Communication How do we get the message out?