St. Mary’s Church Expansion Project Presented to the Congregation on 16-Oct-2016

Presentation Outline Introduction to the church expansion project Project engineering committee Feasibility study Financial situation Next steps Q & A

The church expansion project 52,450 sq. ft. (1.2 Acres) 101,000 sq. ft. (2.3 Acres) Service Building Larger Church Church built 1988 Congregation was 40 families, church was built to fit 270 In 2016 we are 300 families Congregation growth… Newcomers New young families and new born New and returning members Limited space… Small worship area & limited # of parking spots Limited number of Sunday school Classrooms No gym or play areas for youth and kids No study rooms for students No meeting rooms for seniors and families No stage for church’s plays

Project Engineering Committee Established October 18th, 2015 Abdalla, Samuel; Represents the BOD Fanous, Maged, P.Eng.; Structural engineer and project manager Samy, Bishoy; Civil Engineer, PhD Candidate Sidarous, Ramez, P.Eng.; Structural engineer Wahba, Albert, P.Eng., M.A.Sc., PMP; Project manager Paul Daniel, BSc., Accepted to take meeting minutes Jan Mikhail, M.A.Sc Accepted to take meeting minutes October 18th, 2015: The BOD nominated the committee members. The following members accepted the assignment Consult with other church members as needed;

Committee Goals November 1st, 2015 Prepare an unbiased feasibility study; Establish a broad project roadmap; Assess the church financial situation; Assess other expansion options; and Collect congregation feedback.

Selecting Architecture Firm 6 Firms A Total of 6 proposals were received N45 firm scored the highest Interview questions, N45 addressed all N45 firm (St. George church) Very positive feedback about N45 from St. George board member Meeting with Hany Guirguis: N45 was great to deal with N45 had great respect for the Coptic architect N45 Budget was based on hourly rate N45 were very flexible for design changes No bidding was done to hire the contractor Problems in financing ( from RBC to Scotia to National Bank) Parking problem with the City, had to do variance application

Building Layout St. Mary (2.3 Acres) ≈ Church: 800 Seats St. George (2.7 Acres) ≈ Church: 800 Seats

Ground Floor Plan Stage & Gym Fitness Room Church

2nd Floor Plan Classrooms Guest Studio Meeting Rooms

Basement Floor Plan Youth and Study Rooms Chapel Play Room Kitchen & Dinning Hall Classrooms

Pre-consultation Meeting June 17th, 2016 No major issues were identified Zoning Amendment is required Soil, Traffic, sewer, and noise studies Getting the neighbors onboard to accept the project. Major Zoning Amendment is required for the 6 residential lots

Church Financial Situation Church Debts: $250k Personal loans $300k Total mortgages for the 3-houses Church Assets: $2.5M-3.0M For Greenbank land $1.0M For the Daycare $500k St. Mary Cottage/Land

Buy land and build a new Church Other Options? Buy land and build a new Church Buy Existing Church Yellow crosses locates St. Mary Church and St. Georges & St. Anthony Church The majority of the congregation is located at the south. Based on the congregation concentration, the next logical expansion to be in the South-side or West-side of Ottawa. Buy a Land and Build a New Church 3440 EAGLESON ROAD, Richmond 8.83 ac $695,000 6788 FALLOWFIELD ROAD, Ottawa, Ontario 10 ac $349,900 Buy Existing Church It is very hard to find a suitable church with a service building We found churches with limited number of parking lots Examples of available churches 555 Parkdale avenue St. Matthias $2.0 M Merivale Church $4.0M

Comparison & Recommendations Criteria Option-1 Option-2 Option-3 (Expand church at current location) (Build a new church on new land) (Buy an existing church) Market availability Available Very Challenging Projected cost $2.2 Million (Phase-0) $8.6 Million (Phase-1) $9.0 Million (Phase-2) $1.0 Million (Phase-0) $3.0 to $4.0 Million (Church Only) Project schedule Service building can be available as early as 2020. Church building is needed first, followed by the service building. Depends on market availability. Phase 1 Construction Cost: $5.8M Phase 1 Professional Fees: $650,000 Phase 1 Finishing: $750,000 Phase 1 Site Preparation, demolition fees and City studies: $1.4M Payoff debt and buy 3 houses: 2.2 M Phase 2 Construction Cost: $7.2M Phase 2 Professional Fees: $850,000 Phase 2 Finishing: $750,000 Phase 2 Site Preparation, demolition fees: $500,000 Assets to guarantee the loan and/or reduce the construction cost Greenbank land St. Mary’s Cottage Daycare N/A Funding source 100% of St. Mary’s Congregation ≈50% of St. Mary’s Congregation Maintenance cost Low High

Financing Options Phase-0: $2.2 Million Phase-1 Buy the remaining 3-houses Pay-off the current debt Demolition of the 6-houses Phase-1 Use Greenbank land to guarantee the loan Sell Greenbank land to reduce the construction cost Loan: $8.6 Million $6.1 Million Interest (Commercial): 4.5% Amortization: 20 Years Average monthly contribution per family (based on 100 active families): $540 $385 Total number of registered families: 304 Total number of regular families: 188 Assume 50% of regular families to be active contributors: ≈ 100

Project Roadmap Begin Construction of Church Building 2015 2016 2017 2020 2023 Initiation Start Initiation: Selection of the expansion committee and establishing committee goals. Feasibility Study: Decision on the path moving forward: can we afford the project? How? Is this the best option? Start: Based on the decision, might start purchasing the three remaining houses! Service Building: Service building design and construction is completed Church Building: Finalize the church design, and start phase-2 construction Feasibility Study Service Building Completed

Moving Forward… Hear from you… Second presentation on October 23rd, 2016 after Church. Presentation available on the church website and on YouTube channel. Information Zone available in the Basement. Hear from you…

Voting In person at the church’s basement or by e-mail: Until November 6th, 2016 In person at the church’s basement or by e-mail: project@stmary-ottawa.org Do you consider church expansion essential to the future of the church for serving current and future generations? Which option do you choose? Option 1 – Expand on the existing property Option 2 – Build project on new land Would you be willing to support this project financially? Any comments about the church expansion project OR architectural plan/drawings?