Hands On ASF File Training

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Presentation transcript:

Hands On ASF File Training Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6699 • Fax: (516) 608-6616 www.nassauboces.org/cit

Sort Options – Sort A: Building \ Student – Sort B: Building \ Home Room \ Student – Sort C: Building \ Test Room \ Student – Sort D: Building \ Teacher \ Student – Sort E: Building \ Course Section \ Student – Sort F: Building \ Teacher \ Course Section \ Student Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6699 • Fax: (516) 608-6616 www.nassauboces.org/cit

Assessment Sort File (ASF) Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6699 • Fax: (516) 608-6616 www.nassauboces.org/cit

• The ASF has to be provided to us by the District. In order to have a teacher’s name on the answer sheets and in the IDW reports we have to import an Assessment sort File (ASF). • The ASF has to be provided to us by the District. – You can choose which teacher’s name will be used. This is only for sorting and IDW reports. – Co-Teachers can be displayed • Adjustments can be made after processing is done. Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6699 • Fax: (516) 608-6616 www.nassauboces.org/cit

Assessment Sort File (ASF) StuID TC Rm\Crs\Sec Staff Last Name Staff First Name Field Required/Optional Length Comments Required 1 T This is an identifier it must be T 9 Include Leading Zeros 3 Test Code: 800=Grade 3 ELA 804=Grade 6 ELA 801=Grade 3 Math 805=Grade 6 Math 006=Grade 4 ELA 806=Grade 7 ELA 008=Grade 4 Math 807=Grade 7 Math 029=Grade 4 Sci 009=Grade 8 ELA 802=Grade 5 ELA 010=Grade 8 Math 803=Grade 5 Math 034=Grade 8 Sci Rm\Crs 12 Alpha/Numeric. Use to indicate Test Room, Home Room or Course/Section StaffLastName Optional 25 Use if you want a Staff Name other than whats in SSC printed on answer sheet and on your IDW Reports. Co- teachers can be used. No commas. Dashes OK StaffFirstName 20 *This is a "fixed-width" file. Each column width should match the Length for that field. Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6699 • Fax: (516) 608-6616 www.nassauboces.org/cit

Assessment Sort File 1. Set Column Widths 2. Format Columns as Text T Stu ID TC Rm\Crs StaffLastName StaffFirstName 1. Set Column Widths 2. Format Columns as Text Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6673 • Fax: (516) 608-6616 www.nassauboces.org/cit

Assessment Sort File T Stu ID TC Rm\Crs StaffLastName StaffFirstName Field Required/ Optional Length Comments T Required 1` T This is an identifier telling what the record is for. Stu ID 9 Include Leading Zeros TC 3 Test Code: 800=Grade 3 ELA 804=Grade 6 ELA 801=Grade 3 Math 805=Grade 6 Math 006=Grade 4 ELA 806=Grade 7 ELA 008=Grade 4 Math 807=Grade 7 Math 029=Grade 4 Sci 009=Grade 8 ELA 802=Grade 5 ELA 010=Grade 8 Math 803=Grade 5 Math 034=Grade 8 Sci Rm\Crs 12 Alpha/Numeric. Use to indicate Test Room or Course/Section Staff Last Name Optional 25 Use if you want a Staff Name other than whats in SSC printed on answer sheet and on your IDW Reports. Co- teachers can be used. No commas. Dashes OK Staff First Name 20 Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6673 • Fax: (516) 608-6616 www.nassauboces.org/cit

“T” for Everyone. Copy and Paste the “T” into all rows Assessment Sort File T Stu ID TC Rm\Crs StaffLastName StaffFirstName “T” for Everyone. Copy and Paste the “T” into all rows Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6673 • Fax: (516) 608-6616 www.nassauboces.org/cit

Assessment Sort File T Stu ID TC Rm\Crs StaffLastName StaffFirstName Field Required/ Optional Length Comments T Required 1` Stu ID 9 Include Leading Zeros TC 3 Test Code: 800=Grade 3 ELA 804=Grade 6 ELA 801=Grade 3 Math 805=Grade 6 Math 006=Grade 4 ELA 806=Grade 7 ELA 008=Grade 4 Math 807=Grade 7 Math 029=Grade 4 Sci 009=Grade 8 ELA 802=Grade 5 ELA 010=Grade 8 Math 803=Grade 5 Math 034=Grade 8 Sci Rm\Crs 12 Alpha/Numeric. Use to indicate Test Room or Course/Section Staff Last Name Optional 25 Use if you want a Staff Name other than whats in SSC printed on answer sheet and on your IDW Reports. Co- teachers can be used. No commas. Dashes OK Staff First Name 20 Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6673 • Fax: (516) 608-6616 www.nassauboces.org/cit

Assessment Sort File Include Leading Zeros T Stu ID TC Rm\Crs StaffLastName StaffFirstName 000123456 000234567 000345678 000456789 000567891 000678912 000789123 000891234 Include Leading Zeros Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6673 • Fax: (516) 608-6616 www.nassauboces.org/cit

Assessment Sort File T Stu ID TC Rm\Crs StaffLastName StaffFirstName Field Required/ Optional Length Comments T Required 1 Stu ID 9 Include Leading Zeros TC 3 Test Code: 800=Grade 3 ELA 804=Grade 6 ELA 801=Grade 3 Math 805=Grade 6 Math 006=Grade 4 ELA 806=Grade 7 ELA 008=Grade 4 Math 807=Grade 7 Math 029=Grade 4 Sci 009=Grade 8 ELA 802=Grade 5 ELA 010=Grade 8 Math 803=Grade 5 Math 034=Grade 8 Sci Rm\Crs 12 Alpha/Numeric. Use to indicate Test Room or Course/Section Staff Last Name Optional 25 Use if you want a Staff Name other than whats in SSC printed on answer sheet and on your IDW Reports. Co- teachers can be used. No commas. Dashes OK Staff First Name 20 Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6673 • Fax: (516) 608-6616 www.nassauboces.org/cit

Enter Appropriate Code for Assessment and Level Assessment Sort File T Stu ID TC Rm\Crs StaffLastName StaffFirstName 000123456 802 000234567 000345678 000456789 802 000567891 000678912 000789123 000891234 Enter Appropriate Code for Assessment and Level (802 is Gr. 5 ELA) Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6673 • Fax: (516) 608-6616 www.nassauboces.org/cit

Assessment Sort File T Stu ID TC Rm\Crs StaffLastName StaffFirstName Field Required/ Optional Length Comments T Required 1` Stu ID 9 Include Leading Zeros TC 3 Test Code: 800=Grade 3 ELA 804=Grade 6 ELA 801=Grade 3 Math 805=Grade 6 Math 006=Grade 4 ELA 806=Grade 7 ELA 008=Grade 4 Math 807=Grade 7 Math 029=Grade 4 Sci 009=Grade 8 ELA 802=Grade 5 ELA 010=Grade 8 Math 803=Grade 5 Math 034=Grade 8 Sci Rm\Crs 8 Alpha/Numeric. Use to indicate Test Room or Course/Section Staff Last Name Optional 25 Use if you want Staff Name printed on sheet and/ or sort D is chosen Staff First Name 20 Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6673 • Fax: (516) 608-6616 www.nassauboces.org/cit

Assessment Sort File Enter Course\Section or Room Number T Stu ID TC Rm\Crs StaffLastName StaffFirstName 000123456 802 1020-21B 000234567 000345678 1020-21BW 000456789 802 1020-21BW 000567891 1020-21W 000678912 000789123 000891234 Enter Course\Section or Room Number Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6673 • Fax: (516) 608-6616 www.nassauboces.org/cit

Assessment Sort File T Stu ID TC Rm\Crs StaffLastName StaffFirstName Field Required/ Optional Length Comments T Required 1` Stu ID 9 Include Leading Zeros TC 3 Test Code: 800=Grade 3 ELA 804=Grade 6 ELA 801=Grade 3 Math 805=Grade 6 Math 006=Grade 4 ELA 806=Grade 7 ELA 008=Grade 4 Math 807=Grade 7 Math 029=Grade 4 Sci 009=Grade 8 ELA 802=Grade 5 ELA 010=Grade 8 Math 803=Grade 5 Math 034=Grade 8 Sci Rm\Crs 12 Alpha/Numeric. Use to indicate Test Room or Course/Section Staff Last Name Optional 25 Use if you want a Staff Name SSC printed on answer sheet and on your IDW Reports. Co- teachers can be used. No commas. Dashes OK Staff First Name 20 Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6673 • Fax: (516) 608-6616 www.nassauboces.org/cit

The same course cannot be assigned to different teachers Assessment Sort File T Stu ID TC Rm\Crs StaffLastName StaffFirstName 000123456 802 1020-21B Boyd Jane 000234567 000345678 1020-21BW Werner 000456789 802 1020-21BW Boyd 000567891 1020-21W Fran 000678912 000789123 000891234 Enter Teacher Name Or Co-Teacher Names ****Remember**** Rm\Crs Staff Name combo must be unique The same course cannot be assigned to different teachers Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6673 • Fax: (516) 608-6616 www.nassauboces.org/cit

Assessment Sort File Format Cells as Text. Set Column Widths. Delete the heading. Save as a .PRN Formatted Text (space delimited). Name the file: ASF_DistrictName_Assessment_Date (i.e.) ASF_SampleDistrict_ELA3_2017) Post on the FTP site. Email your BOCES coordinator. Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6673 • Fax: (516) 608-6616 www.nassauboces.org/cit

Congratulations! Your Done Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6699 • Fax: (516) 608-6616 www.nassauboces.org/cit