Microsoft Word 2016 Lesson 4 Prepared 2/13/11

Lesson 4 Learning Objectives At the completion of this lesson, students should understand how to: Switch between different views in a document Adjust page margins settings Set paragraph alignment, indentation, and spacing Change tab settings Add page numbers to a document Create headers and footers Change page orientation

Document Views Tab Read Mode Print Layout Web Layout Outline Draft Default View

Print Layout View vs. Print Preview Print layout view shows the document as it would be printed as well as allow editing changes to be made to the document. Print Preview Can only view how document will look printed. Can’t edit document.

Great online resource. Not only can you read the definitions, you can hear the pronunciation. Margins Defined

Adjust top and bottom margins by dragging on the vertical ruler. Adjust margins by clicking on Page Layout and clicking on Margins Adjust left and right margins by dragging on the horizontal ruler. Page Margins Appears as a double-headed arrow when positioned over margin on Ruler.

Page Margins Continued Word 2016 Defaults at one inch (1”) for Top, Bottom Left, & Right Margins

Click either the Margins drop-down menu or the Page Layout Launcher to see the Page Setup dialog box. Note: Can change margins for whole document or section. Custom Page Margins

Rulers Displayed in Print Layout View Horizontal ruler. Vertical ruler. Mouse pointers appear as double-headed arrows when positioned over margin on ruler.

Adjust top and bottom margins by dragging on the vertical ruler. Adjust margins by clicking on Page Layout and clicking on Margins Adjust left and right margins by dragging on the horizontal ruler. To change margins move the double-headed arrow on Vertical & Horizontal Rulers Page Margins

Items on Horizontal Ruler Explained Read ScreenTip before dragging anything on the Ruler. To change the margin, drag the double-headed arrow First Line Indent Hanging Indent Indicates a left tab Indicates indents Left indent Right indent Items on Horizontal Ruler Explained Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Items on Horizontal Ruler Explained Hold Alt key while dragging the margins on the ruler to display margin measurements in a ScreenTip. Items on Horizontal Ruler Explained

Aligning Text in a Document Horizontal Alignment Aligning Text in a Document Launch Paragraph dialog box Left Ctrl+ L Right Ctrl + R Center Ctrl + E Justify Ctrl + J Note: Lesson plans had error regarding grow and shrink font (left out SHIFT).

Aligning Text in a Document Vertical Alignment The only place to change vertical alignment is in the Layout tab in the Page Setup dialog box. Note: Lesson plans had error regarding grow and shrink font (left out SHIFT).

What vertical alignment option should be selected to align text at the bottom of the document?

Text Indentation Hanging Indent Change Indents Either way Left indent near left margin Hanging Indent Right First Line Change Indents Either way Text Indentation

Paragraphs Enter Pressing Enter places a hard return in a document. Only Enter to force a line ending (such as with address lines) or at the end of a paragraph. (A forced enter is commonly called a hard return.) Enter Pressing Enter places a hard return in a document. Soft return automatically wraps line endings. Paragraph symbols indicate hard returns. This is an optional component. By turning if off (when it isn’t needed), you have more typing area.

With word wrap, should you decide to make your font smaller or larger, the text will automatically adjust to the best line ending.

Show/Hide Command Non-printing character

Century Gothic 20 point Franklin Gothic Bold 24 point Notice line endings. Font is different Font size is different Lines wrapped automatically to accommodate changes Soft Return A raised dot indicates a space between words. If lines wrap, the raised dot appears at the end of the line. Franklin Gothic Bold 24 point Notice line endings. Except for short lines or at the end of paragraphs.

Click on File and select Options to display the Word Options dialog box.

Tabs show up on Ruler. Left tab at .63” Note: Alt key + click on tab gives measurement on Ruler.

Setting Tabs At the Paragraph dialog box click on the Tabs button 5 Types

Setting Tabs Tab markers—symbols on rulers that indicate tab stops. Left tab Right Tab Center Tab Decimal Tab Bar Tab Tabs shown on the Ruler and in the Tabs dialog box. See next page for explanation of a bar tab.

Would a table with borders turned off serve the same purpose?

Clearing or Deleting Tabs Left tab Right Tab Center Tab Decimal Tab Bar Tab Delete tab by dragging the tab stop off the Ruler and down into the document area Move tab by dragging tab stop to a new position on the Ruler Edit tab by double clicking tab stop on the Ruler Clear tabs from Tabs dialog box. Clear one or Clear All tab stops

Leader Tabs 4 Options for Leaders Dot Dash Underline

Inserting Page Numbers Tab Page numbers aid in keeping keep printed pages in sequential order. Page numbers can be placed in various locations on a page—top, bottom, right, left, center, etc.

See choices

Can also insert Page Number from the Header and Footer Tools tab when editing a header or footer.

The Header & Footer Tools command is activated from the Insert menu. To edit a header or footer in your document, just click in the header area or the footer area. Header area

Notice Show Document Text is Checked. Typing area (document area) appears faded or grayed out when a header or footer is being edited. To type in typing area, just double click in it.

Switching Page Orientation Standard Paper Size 8.5” x 11” Portrait Orientation Standard Paper Size 11” x 8.5” Landscape Orientation

Click on the View tab to Zoom to a different view size. Example shown is 100%. The next slide shows Whole page selected. Zoom slider also changes view size.

This slide shows Whole page selected. View size is 53%

Also Good to Know By default, text is left-aligned. WYSIWYG What You See Is What You Get By default, text is left-aligned. To move a tab that has been set already, drag the tab marker to the new location. Most people prefer the Page Layout view (the default view) because it is WYSIWYG. Headers and footers can contain text, graphics, pictures, logos, date/time, and page numbers. The default setting for header and footer margins is .5 Default spacing in Word 2016 is set at single space. F1 in Word 2016 and in most software programs, launches Help. F1: Launches Help