Solid Waste Management Coordinating Board Transition Planning Update Georg T. Fischer, Dakota County May 31, 2017

Overview Transition Planning Process Recommended SWMCB Functions Recommended SWMCB Administrative Option Current Joint Powers Agreement Next Steps Resolution

Transition Planning Process Stakeholder Meeting Contract Awarded Feb 26 Industry Scan Completed RFP Issued Interviews Completed Aug 24 Sep 22 Draft Findings Reported to SWMCB Feb 27 Jan 25 Apr 26 2016 2017 2016 Aug Sep Oct Nov Dec Jan Feb Mar Apr 2017 Today

Current Functions Legislative Programs Regional Programs Operating Jointly Policy Development and Planning Research Education/Workshops/Roundtables Communications and Outreach

Assessment Framework 3X3 Matrix Horizontal: effectiveness: Ineffective, Somewhat Effective, Highly Effective Vertical: Importance: Unimportant, Somewhat Important, Highly Important

Net Promoter Score Application Assessment Framework converted to provide a net Promoter Score Analysis %Promoters-%Detractors=Net Promoter Score The higher the score the better

SWMCB Overall Function Ratings Discontinue or Reduce Improve Maintain Grow -100 -75 -50 -25 25 50 75 100 Function Net Promoter Score Legislative Program 78% Regional Programs 61% Policy Development and Planning 50% Research 28% Communications and Outreach -11% Education Workshops and Roundtables -19%

Current Functions Legislative Programs Regional Programs Operating Jointly Policy Development and Planning Research Education/Workshops/Roundtables Communications and Outreach These will be incorporated into a new JPA and will be used to develop 2018 Budgets and work plan. So we need to know now if there are any issues –One by One.

Current Legislative Program Product Stewardship Increased SCORE Funding Funding MLCAT and CLIF Support of State Statutory Goals 115A.02 Support Restriction on Disposal (473.848)

Recommended Legislative Program Product Stewardship Increased SCORE Funding Funding MLCAT and CLIF Support of State Statutory Goals 115A.02 Support Restriction on Disposal (473.848) Expand Partnerships with Other Organizations

Current Regional Programs Operating Jointly Function Regional Hauler Licensing HHW Reciprocal Use Program HAZWOPER Training Data (ReTRAC) Signmaker

Recommended Regional Programs Operating Jointly Function Regional Hauler Licensing - Research merits of enhanced program HHW Reciprocal Use Program -Promote aggressively HAZWOPER Training Data (ReTRAC) Signmaker

Current Policy Development and Planning Function Policy Plan, Regional Master Plan and County SW Master Plans Collaboration with PCA on Policies and Programs Support for the SW Hierarchy MPCA Enforcement of 473.848 Reducing Barriers for New Processing Technologies

Recommended Policy Development and Planning Function Policy Plan, Regional Master Plan and County SW Master Plans- revisit modifications to planning processes Collaboration with PCA on Policies and Programs- strengthen relationship and clarify roles Support for the SW Hierarchy MPCA Enforcement of 473.848 Reducing Barriers for New Processing Technologies

Current Research Function Market Development Multi-Unit Residential Recycling Barriers to Recycling Compost Facility Siting Recycling Challenges at Chain Stores

Recommended Research Function Market Development Multi-Unit Residential Recycling Barriers to Recycling Compost Facility Siting Recycling Challenges at Chain Stores Better define goals, links to policy, etc.

Current Education/Workshops, etc. Function Commercial Recycling AIA Collaboration on Multi-Unit Residential Enclosures to Facilitate Recycling Pre-Demo and C & D Management Workshop Green Events Workshop Contracting With Schools Workshop

Recommended Education/Workshops, etc. Function Commercial Recycling AIA Collaboration on Multi-Unit Residential Enclosures to Facilitate Recycling Pre-Demo and C & D Management Workshop Green Events Workshop Contracting With Schools Workshop Encourage Counties to Sponsor their own events and invite staff from other Counties

Current Communications and Outreach Function www.rethinkrecycling.com Social Media Messaging E-Newsletters Media Campaigns Communications Toolkits

Recommended Communications and Outreach Function www.rethinkrecycling.com Focus on Businesses SWMCB Official Notices Social Media Messaging E-Newsletters Media Campaigns Communications toolkits

Recommended Administrative Service Option Continue contract for administrative services Procure services through an RFP process

Current Joint Powers Agreement Amended and Restated Agreement signed in 1998 Outdated County programs have matured Shift from regional to County accountability SCORE funding directly to Counties (2016) A re-write is needed

Current Joint Powers Agreement: Withdrawal Article X, Section 1: Withdrawal: a) No withdrawal shall be effective until January 1 of the next calendar year following the year in which notice of withdrawal was provided b) Written notice of withdrawal shall be provided to the Board no later than June 30 in the year prior to the effective date of withdrawal Article X, Section 2: Effect of Withdrawal: Withdrawal by any County shall not terminate this Agreement.

Current Joint Powers Agreement: Amendments Article XI, Section 1 Amendments: This Agreement may be amended only in writing and upon the consent of each of the Boards of Commissioners of the Counties.

Current Joint Powers Agreement: Termination Article X, Section 3 Termination: This Agreement shall terminate upon the occurrence of any one of the following events A. When necessitated by operation of law or as a result of a decision by a court of competent jurisdiction B. When a majority of the Counties agree, by resolution, to terminate the Agreement upon a date certain.

Next Steps Counties Amend JPA to Extend Notice To Withdraw Date SWMCB Adopts New Functions and Administrative Structure Counties Provide Official Notice to Remain or Withdraw Jul 26 Staff Present New Draft JPA and Scope of Administrative Services to SWMCB New JPA Takes Effect, Existing JPA terminates May 31 Sep 27 Jul 26 Jan 1 2017 2018 2017 May Jun Jul Aug Sep Oct Nov Dec Jan 2018

Resolution Approval of Recommended Functions Approval of Recommended Administrative Option Direction to staff Development of a draft JPA Amendment to extend the Notice of Withdrawal Date Development of New JPA Development of Scope for Administrative Services RFP Recommended Individual County Board Actions Advise SWMCB of Intent to Remain or Withdraw Terminate Existing JPA Amend JPA re: Notice of Withdrawal Date

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