Bookkeeping Procedures

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Presentation transcript:

Bookkeeping Procedures Common tasks include the following: Preparing a day sheet Posting patient transactions, including refunds to patients Preparing bank deposits Reconciling bank statements Performing accounts receivable transactions Copyright © 2007 by Saunders, an imprint of Elsevier Inc. All rights reserved.

Bookkeeping Procedures (cont.) Common tasks include the following: Performing accounts payable transactions Maintaining petty cash funds Copyright © 2007 by Saunders, an imprint of Elsevier Inc. All rights reserved.

Posting of patient transactions are: Based on information from the Encounter Form Verified by comparing the Encounter Form against the medical record Copyright © 2007 by Saunders, an imprint of Elsevier Inc. All rights reserved.

Patient transactions are posted to a day sheet: Day sheets should be balanced at the end of each day. Day sheets should be reconciled to Encounter Forms to be sure each patient transaction has been posted to the day sheet. Copyright © 2007 by Saunders, an imprint of Elsevier Inc. All rights reserved.

Additional Posting Procedures Posting must also occur on the patient’s ledger card. Special bookkeeping entries include adjustments. Proper adjustments should be made for collection agency payments. Copyright © 2007 by Saunders, an imprint of Elsevier Inc. All rights reserved.

Credit Balances Overpayment of the amount due on an account will result in a credit balance. Credit balances should be refunded to the patient. If required, a written memo regarding the refund should be given to the appropriate person. Copyright © 2007 by Saunders, an imprint of Elsevier Inc. All rights reserved.

Credit Balances (cont.) Refunds must be posted to both the patient’s ledger card and the day sheet. Copyright © 2007 by Saunders, an imprint of Elsevier Inc. All rights reserved.

Checks Returned for Insufficient Funds (NSF) If required, written notification regarding the returned check should be given to the appropriate person. Post the amount of the check, plus any additional bank charges, to both the patient’s ledger card and the day sheet. Copyright © 2007 by Saunders, an imprint of Elsevier Inc. All rights reserved.

NSF Checks (cont.) The patient should be notified in writing about the returned check, with a request for immediate payment of all charges, including bank fees. Copyright © 2007 by Saunders, an imprint of Elsevier Inc. All rights reserved.

Accounts Payable Invoices should be paid as soon as appropriate. Some invoices include a discount if paid in full by a certain date. Payments must be assigned to the correct distribution account. Copyright © 2007 by Saunders, an imprint of Elsevier Inc. All rights reserved.

Accounts Payable (cont.) Invoices should be marked with the following: Check number and amount paid Date of check Initials of person authorizing payment Copyright © 2007 by Saunders, an imprint of Elsevier Inc. All rights reserved.