End User Process Help - (Canada) Immigration Visa Administration

Manager role The following process flows are described in this document. The yellow boxes in the process highlight the steps which the manager is involved in: Initiate a Visa process for hiring a new Employee Initiate a Visa process for extending a current Employee’s visa Back to list of content

Initiate a Visa process for hiring a new Employee Manager Role 1. Staffing requests Cost and Time estimate to Fragomen 2. Fragomen provides time and cost estimates to HRS 3. HRS initiates approval workflow including time and cost estimates 4. Manager approves 5. HRG approves Start 6. HRG notifies staffing of the candidate to be hired 7. Fragomen and Staffing execute LMO if required 8. Manager provides completed initiation form to HRS 9. HRS initiates case with Fragomen End Staffing will submit request for Cost and Time estimate to Fragomen (honeywell@fragomen.com) Fragomen will send recommendation & cost/time to HRS HRS will initiate the approval workflow in the portal You will receive and e-mail asking for your approval or rejection If you reject, you will need to notify staffing of the rejected candidate If you approve, HR will receive an e-mail asking for their approval or rejection HRG will receive a notification requesting their approval If HR rejects, they will need to notify you & the employee If HR approves, a notification will be sent to HRS to initiate the case with Fragomen HRG will need to advise staffing of the selected candidate to be hired HRS will notify Fragomen to evaluate if a LMO is required If positive LMO is required: Staffing post the position on government job board (and other job boards) Staffing tracks all candidates collected in the 14 days and provide disposition. Send disposition to HRS HRS sends tracking and evidence of job posting effort to Fragomen Fragomen Completes LMO application and submits to HRS for approval HRS review and approve and send it back to Fragomen Fragomen submits to LMO application with tracking and evidence to Service CAN Service Canada evaluates application, and advise whether positive LMO is rendered When positive LMO is rendered OR if LMO is not required, HRS will send you a visa initiation form to complete You will need to complete the initiation form and e-mail it Fragomen (honeywell@fragomen.com) and cc HRS (hrhelp@Honeywell.com ) Fragomen will initiate the process with the Candidate

Initiate a Visa process for extending a current Employee’s visa Manager Role 1. Fragomen or EE advises HRS of visa close to expire 2. HRS initiates approval workflow 3. Manager approves 4. HRG approves 5. Manager provides completed initiation form to HRS 6. Fragomen requests EE for documentation Start 7. EE submits documentation to Fragomen 8. Fragomen prepares case 9. HRS signs-off the case 10. Fragomen sends package to EE 11. EE submits application package at location specified by Fragomen 12. HRS update Visa record in PeS End Fragomen or Employee advises HRS that a Visa is close to the expiration date HRS will initiate an approval workflow in the portal You will receive an e-mail asking for your approval or rejection If you reject, you will need to notify the employee & HR If you approve, HR will receive an e-mail asking for their approval or rejection HRG will receive a notification requesting their approval If HRG rejects, they will need to notify you & the employee If HRG approves, a notification will be sent to HRS to initiate the case with Fragomen HRS will send you a visa initiation form to complete You will need to complete the initiation form and e-mail it to Fragomen (honeywell@fragomen.com) and cc HRS (hrhelp@Honeywell.com ) Fragomen will receive initiation form and send the employee an e-mail to complete documentation Employee completes documentation and submits by e-mail Fragomen sends letter of support and copy of application letter to HRS for approval signature HRS review and send signed documents to Fragomen Fragomen sends application package to the EE, or sends it to Citizenship and Immigration Canada (CIC) Once approved, the EE sends work permit copy to Fragomen Fragomen notifies HRS with the status of the work permit HRS updates Visa record in PeS