AYSO Region 894 Annual Board Meeting July 14, 2015

Our Vision To provide world class youth soccer programs that enrich children’s lives.

Our Mission To develop and deliver quality youth soccer programs which promote a fun, family environment based on AYSO's Six Philosophies. Everyone Plays Positive Coaching Balanced Teams Good Sportsmanship Open Registration Player Development

Agenda Previous Minutes Board Nominations Open Positions Treasurer Board Nominations CVPA Coach Admin Open Positions Referee Admin Training Matrix Equipment Manager Calendar Uniform Manager Action Items Fields Manager Administrative Updates Division Coordinators Registrar New Business Safety Director VIP

Previous Meeting Minutes Review/Approval

Board Nominations Nomination Commission recommend candidates for board positions

Position Candidate 1 Regional Registrar Tiffney Etzel Regional Treasurer Rebecca Hammer Regional Safety Director Rod Merritt Regional Coach Administrator Peter McCoy Regional Referee Administrator Chris Boyer Regional CVPA Meagan Ottum Assistant Regional Referee Administrator Director of Referee Instruction Dowling Bowman Director of Referee Assessment Douglas Vechinski Coach Trainer Curtis Walker Fields Administrator David Kennedy Assistant Fields Administrator Cindy Vechinski Equipment Manager Van Sullivan Buyer/Uniform Administrator Beth Sullivan Webmaster Rod Etzel Team Balance Coordinator Dan Casey Marketing Coordinator Amber Morris E-Newsletter Editor VIP Program Director Angela Southern Regional Secretary SELECT Program Coordinator Regional Auditor

Board Meeting Dates August 11, 2015 February 9, 2016 September 8, 2015 March 8, 2016 October 13, 2015 April 12, 2016 November 10, 2015 May 10, 2016 December 8, 2015 June 14, 2016 January 12, 2016 July 12, 2016

Open Volunteer Positions Division Coordinators Secretary Soccer Camp Coordinator Regional Auditor Communication Coordinator Publicity/Marketing Coordinator – Amber?

Calendar Date Event June 9 Board Meeting – Form Nominating Commission Fall Registration Event #1 June 15-19 Challenger Sports Half Day Camp 9am-12pm June 19-21 Section 5 Games (Huntsville, AL) June 27 Fall Registration Event #2 July 1 RAP Due to Area July 11 Fall Registration Event #3

Calendar Date Event July 14 Board Meeting – Annual Meeting July 13-17 AYSO UK International Half Day Camp 5pm-8pm July 25 Fall Registration Event #4 Regular Registration Closes, Late fees apply Division Coordinator’s Meeting July 28,30,31 Team Formation Telecons August 1 Coach Meeting, Referee Meeting August 3 PDP Coach starts U8-U19 Practices Begin August 8 U5-U6 Practices/Games Begin

Calendar Date Event August 11 Board Meeting August 15 U8-U19 Games Begin September 5 NO GAMES – Labor Day September 8 October 5-9 Fall Break October 10 NO GAMES – Fall Break October 13 October 19-24 Regional Tournament Games October 31 U10-U14 Area Tournament November 7 U16-U19 Area Tournament November 10 November 14 State Tournament

Action Items Solicit for multiple host families for coach trainer Description Assigned to Due Date Status Solicit for multiple host families for coach trainer John April Postponed Send field contact info to David May Complete

Administrative Updates

Registrar Tiffney Etzel

Fall Registration As of July 12 217 kids registered 53 applicants

Division Gender Total U-05 B 8   G 7 U-05 Total 15 U-06 12 5 U-06 Total 17 U-08 37 25 U-08 Total 62 U-10 19 28 U-10 Total 47 U-12 32 U-12 Total 44 U-14 U-14 Total 45 U-16 U-16 Total 23 U-19 U-19 Total 22 Grand Total 275

Safety Director Rod Merritt

Treasurer Rebecca Hammer

Financial Status Annual Report

CVPA Meagan Ottum

Coach Administration Peter McCoy Curtis Walker

Area Coach info Class Date Location U6, U8, U10, U12 Coach 08/03/15 Madison 08/04/15 Intermediate Coach 08/07/15 Advanced Coach 08/21/15

Coach Training Saturday, July 25, U6 training, 8am-10am Saturday, August 1st, U6 (8am-10am) and U12 training (8am-1pm) Saturday, August 8th, U12 training (8am-1pm)

Referee Administration Chris Boyer / Aaron Luchini Dowling Bowman Douglas Vechinski

Referee Training Saturday, August 1st, Regional Referee Meeting Saturday, August 8th, Regional Referee Class Tuesday, Thursday, or Friday, August 11th, 13th, or 14th, Referee Training Games Intermediate Course?

Area Referee info Class Date Location Basic Referee Online Companion Course (2pm – 7pm Friday) 08/01/15 Hazel Green Intermediate Referee Course 08/04/15

Equipment Van Sullivan

Uniforms Beth Sullivan

Uniforms U5/U6 currently planned to start on August 8 Impact on uniforms

Fields David Kennedy Cindy Vechinski

Field Improvement Plan Crosswinds Looking MUCH better Harvest Baptist Endeavor

Final Field Allocation Endeavor – U8 Hope – U5/U6 & U10? (move U10 goals) Crosswinds – U12 & U10? Harvest Baptist – U12 (backup) Calvary Baptist – U14 HES – Unavailable MMS – U16/19

Division Coordinators

Division Coordinators U5 - ? U12G – Dan Casey U6 - ? U14B - ? U8B – Amber Morris U14G - ? U8G - ? U16B - ? U10B – Chris Steely U16G - ? U10G - ? U19B – Peter McCoy U12B – Dan Casey U19G – Shane Bickel?

New Business

VIP Angela Southern VIP Director Debbie Farmer to setup training end of July

Spanish Speaking Members Request for Spanish speaking team in U5.

Review Action Items