Creating Proposals using Performance Teams or Workgroups Chapter 3 Cannon, M. D. & Griffith, B. A. (2009). Effective Groups. New York, USA : Pearson

Outline DAPEE for Creating a Proposal Define the Problem, Project or Goal Analyze the Problem Plan the Solution or Strategy Execute the Plan Evaluate the Results 2. Give a PowerPoint Presentation of Proposal

DAPEE for Creating a Proposal A. Define the Problem or Project Project: a new dining center is being built at a university. Design a proposal for organizing mealtimes, special programs, and general operations to accomplish certain goals Goals: (a) to create a cohesive community for incoming students (b) facilitate the transition to college, and (c) facilitate academic development. Proposal to include: breakdown of the DAPEE model including planned interviews with students about their needs, research about past similar proposals, one year timetable of how to meet the goals, how to progress through the stages of group development, a detailed work plan, force field analysis, execution and evaluation steps

B. Analyze the Problem Carry out a SWOT analysis of the project (strengths, weaknesses, opportunities, and threats) The following questions will help you: Where are we now? What do we want to achieve? What will help us reach the goal? (networks, past research, group skills, etc) What will hinder us from reaching our goal? (politics, finance, time, lack of training, etc)

C. Plan the Solution or Strategy Create a detailed work plan that will identify, define, and assign tasks to group members Decide what types of groups to use (pooled, sequential, reciprocal) Divide up the tasks amongst members Set time deadlines for the completion of each task Set time deadlines for the completion of the written proposal and the PP presentation

Types of Groups Pooled group: Each organizational department or business unit performs completely separate functions. While departments may not directly interact and do not directly depend on each other, each does contribute individual pieces to the same overall puzzle. Sequential group: One unit in the overall process produces an output necessary for the performance by the next unit (e.g., assembly line). Reciprocal group: Reciprocal group is similar to sequential interdependence in that the output of one department becomes the input of another, with the addition of being cyclical.

D. Execute the Plan Determine when your group members will get together to check on each other’s progress in the future Determine what reporting structures you will use to monitor progress in the future

E. Evaluate the Results During this final step you need to evaluate the results of the previous four steps What are the obstacles you expect to face in the future? How will you deal with these obstacles? How will you deal with social loafing? How will you maintain group cohesiveness? On reflection what would you do differently next time you have to write a proposal?

Examples of Workgroup Proposals At Work - starting a social club - starting a cafeteria At University - building a fitness center - starting a sports club