Jan Johnston, Pendleton County Schools Personnel Deadlines Jan Johnston, Pendleton County Schools

What’s the Big Deal? Asked for dates at the spur of the moment Only used “one-time” during the year Forgetful! Missing Dates can be very costly I couldn’t keep straight what had 30 days, 45 days and 90 days deadlines ……So I put together a document that had pertinent information at my fingertips

Types of Notices Included notices that may not have had a true deadline, but was a notice of some sort that I sent to our employees Expired certification notice Letters of intent/Rank Change Reasonable Assurances to substitutes Included deadlines from KRS and/or Board policy Evaluation deadlines Notice of reductions Deadlines for resignations Tried to make it all inclusive

Helpful Website Because there are so many different timeframes within KRS’, I needed something to help me count backwards from the “first attendance day” (using something automated made it quicker, too) Found this website: Calculator Soup http://www.calculatorsoup.com/calculators/ time/date-day.php Actually have the website address and the location of where I keep the file in the Footer of my document for ease of use

Certified PD Requirements KRS and Date for Notice KRS 156.095 Board Procedure – 3.19 AP 1 Pendleton Date for Notice May 1st

Notice of Reduction of Staff KRS and Date for Notice (KRS 161.760) at least 90 days prior to the first student attendance day of the next school year, or May 15th, whichever occurs first Pendleton Date for Notice Wednesday, May 10, 2017 since 1st student attendance day is 8/9/17 (used 91 days for calculation because of “at least”)

Notice of Demotion of Certified Administrator KRS and Date for Notice (KRS 161.760) at least 90 days prior to the first student attendance day of the next school year, or May 15th, whichever occurs first (KRS 161.765) administrators with more than three consecutive years of administrative service may request a hearing before the board of education Pendleton Date for Notice Wednesday, May 10, 2017 since 1st student attendance day is 8/9/17 (used 91 days for calculation because of “at least”)

Evaluation of Certified Staff KRS and Date for Notice May 15th for Summative evaluations per PGES timeline Pendleton Date for Notice May 15th (CEP – Certified Evaluation Plan)

Non-Renewal for Limited Contract Certified Employees KRS and Date for Notice (KRS 161.750) by May 15th Pendleton Date for Notice by May 15th

Non-Renewal for Classified Employees with LESS than 4 years of Service KRS and Date for Notice (KRS 161.011, subsection 5a) by May 15th Pendleton Date for Notice by May 15th

Non-Renewal for Classified Employees with MORE than 4 years of Service KRS and Date for Notice (KRS 161.011, subsection 5a) by May 15th Pendleton Date for Notice by May 15th Classified employees with more than four years of service are entitled, upon request, to a due process hearing if non-renewed

Uniform Salary Reduction Affecting Certified Employees KRS and Date for Notice (KRS 161.760) 45 days prior to the first student attendance day of the next school year, or June 15th, whichever occurs first Pendleton Date for Notice Wednesday, June 15, 2016 since first student attendance day is 8/9/17 There is no statutory deadline for salary reduction notices for classified employees; since, board policy has not established a deadline, best practice and simplicity would call for using the same dates as for certified employees

Best Estimate of Salary for Coming Year KRS and Date for Notice Board Policy 3.121 45 days prior to the first student attendance day of the next school year, or June 15th, whichever occurs first Pendleton Date for Notice Wednesday, June 15, 2016 since first student attendance day is 8/9/17 There is no policy deadline for best estimate of salary for coming year classified employees; since, board policy has not established a deadline, best practice and simplicity would call for using the same dates as for certified employees

Waiver Posting (KEPS) KRS and Date for Notice 30 days prior to 1st instructional day of school term Pendleton Date for Notice Monday, July 10, 2017 since first instructional day is 8/9/17

Transfer or Change in Appointment of Teachers KRS and Date for Notice (KRS 161.760) Board Policy 3.1311 30 days prior to 1st instructional day of school term Pendleton Date for Notice Monday, July 10, 2017 since first instructional day is 8/9/17

Teacher Resignation/Superintendent Resignation KRS and Date for Notice (KRS 161.780) Teacher: 15 days prior to 1st instructional day of school term Superintendent: 30 days prior to beginning of school term Pendleton Date for Notice Tuesday, July 25, 2017 since first instructional day is 8/9/17 Saturday, July 8, 2017 since beginning of school term is 8/7/17

Declaration of RIF Declaration by the superintendent of a “reduction in force” (tenured teachers or four-year-plus classified employees cannot be placed) KRS and Date for Notice (KRS 161.800 for certified) (KRS 161.011 for classified) there is no deadline, but it can only be declared if certain conditions are met Pendleton Date for Notice No Deadline

Questions??