Communicate information PP3 3.02 Understand Health Informatics

Health Informatics Career Responsibilities Communicate information File records Use technology Schedule appointments Complete medical records forms Maintain accounting records 3.02 Understand health informatics

Health Informatics Career Responsibilities Communicate information File records Alphabetical Numeric Alphanumeric 3.02 Understand health informatics

Alphabetic Filing Uses names individuals businesses institutions government agencies subjects topics geographic locations 3.02 Understand health informatics

Alphabetic Filing Files names on a unit-by-unit basis Each part of the name is considered a separate unit Each name must be compared letter by letter in order to place the names in proper sequence 3.02 Understand health informatics

Alphabetic Filing All personal names are transposed so that the last name is the primary indexing unit, first name second and middle name or initial is the third unit. April Smith Smith, April Jesse W. Brown Brown, Jesse W. If filing identical names, use the city and street names to place in alphabetical sequence Don S. Clay, Asheboro, N. C. Clay, Don S. Asheboro Don S. Clay, Raleigh , N. C. Clay, Don S. Raleigh 3.02 Understand health informatics

Alphabetic Filing Names with prefixes are filed disregarding punctuation and spacing within the surname Rena de la Santos de la Santos, Rena Amee La Croix La Croix, Amee David M. McArthur McArthur, David M. Abbreviated names are filed as though the names were spelled out. Chas. Malley Malley, Charles Charles L. Malley Malley, Charles L. 3.02 Understand health informatics

Alphabetic Filing Professional titles and degrees are placed at the end of the name and enclosed in parentheses. Organizations and Businesses in order they are written American, Red, Cross Exception: If Owner's name is name of business, then follow name rules The T.S. Eliot Company Eliot, T., S., Company 3.02 Understand health informatics

Alphabetic Filing Hyphenated names are considered as one unit After indexing, follow strict alphabetical order, use as many letters as needed to file Nothing comes before something Numbers in a name are indexed as though they were spelled out 3.02 Understand health informatics

Numeric Filing Uses numbers in various combinations Straight-numeric, consecutive Duplex-numeric, two or more sets of numbers separated by dashes, commas, periods or spaces Chronological uses numeric dates, year/month/date Terminal-digit, the last digit is the primary unit 3.02 Understand health informatics

Numeric Filing Cross indexing (referencing) is required Pt names are indexed as for alpha filing Agency numbering usually runs in order, and a record is kept of which numbers have been assigned. 3.02 Understand health informatics

Numeric Filing When pt comes to agency, alpha cross index is checked to locate pt's file number Numbers go in order from small to large If zero falls before other numbers, the zero is disregarded when filing Many systems use the same terminal (last) digit for certain shelves or drawers - if so - check the last digit and then put all the same last digits together 3.02 Understand health informatics

Alphanumeric Filing Uses a combination of names and numbers Once alphabetic divisions are made, number categories are assigned Any number of combinations can be applied 3.02 Understand health informatics

Health Informatics Career Responsibilities Communicate information Use technology 3.02 Understand health informatics

Health Informatics Career Responsibilities Communicate information Schedule appointments 3.02 Understand health informatics

Health Informatics Career Responsibilities Communicate information Complete medical records forms 3.02 Understand health informatics

Health Informatics Career Responsibilities Communicate information Maintain accounting records Asset records Depreciation records Inventory records Records of accounts Cash records Payroll records Tax records 3.02 Understand health informatics

Health Informatics Career Responsibilities Manage health information systems Combine the information systems used within a healthcare agency Enable timely and accurate flow of information Organize information within guidelines 3.02 Understand health informatics

Health Informatics Career Responsibilities Manage health information systems Participate in the design of operational systems Evaluate operational systems 3.02 Understand health informatics

Employment Opportunities in Health Informatics Clinics Laboratories Home health facilities Legal offices Hospitals Physician offices Insurance companies Transcription services 3.02 Understand health informatics